Locked lesson.
About this lesson
Quickly add multiple pictures to a presentation even in the format of two or four pictures per slide.
Lesson versions
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Exercise files
Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.
Photo Album.pptx30.9 KB Photo Album - Complete.pptx
874.1 KB
Quick reference
Topic
Using a photo album in a PowerPoint presentation.
When to use
To insert multiple pictures into a PowerPoint presentation quickly.
Instructions:
- On the Insert tab, in the Images group, click the arrow below the Photo Album button, and select New Photo Album.
- Select the File/Disk button to browse to and select multiple images.
- Pictures in the album can be moved to change order, rotated and brightness and contrast adjustments made.
- The Album Layout group governs how many pictures will be added per slide, the shape of the frame and whether you want to apply a theme.
- Click Create to create the album.
- Click the Insert tab, and in the Images group, then click Photo Album drop-down arrow, and select Edit Photo Album to make changes to the album.
Also note:
Some changes made to the presentation may result in an inability to re-edit the created photo album.
Edit changes made within the Photo Album dialog box can be applied by clicking Update.
A photo album can be used as a temporary mechanism to insert pictures into a presentation quickly to copy across to the current presentation you are working on.
Login to download- 00:04 This video is all about inserting multiple pictures into a presentation quickly across slides, which is the photo album feature in PowerPoint. To find
- 00:13 the location, we click on the insert tab of the ribbon, and within the images group is the photo album, which is really a split button. Now notice
- 00:21 at this stage the only option available is to create a new photo album. So what that means is that if you have an existing presentation open,
- 00:28 you can’t insert a new photo album into that presentation; you can only create a new photo album. But we will explore a little work around
- 00:38 for that later on. So we click the new photo album button, and the photo album dialog box pops up. The first thing to do is to populate the
- 00:47 album with some content. So insert pictures from file/disk, there is a picture of my granddaughter, and I click on this folder. I select
- 00:56 the first picture with the mouse, hold the SHIFT key and select the last picture which automatically selects all of the pictures in that
- 01:03 sequence. If I wanted to select individual pictures not in a sequence I would hold the CTRL key as I select each picture. We click the
- 01:12 insert button and there are our pictures within the dialog box as well as a preview of them. Now I could do some further editing of the pictures
- 01:19 such as rotating them, or changing the brightness and contrast. I can move their order up or down as well as remove them. And you
- 01:28 can also change the picture layout within the album layout area, such as 2 pictures per slide. And the frame shape I will change to, for
- 01:38 example, a rounded rectangle. We could browse for a theme if we wish; I prefer to do that within the actual presentation itself. And we get a
- 01:45 preview of our layout. Click create, and there, built very quickly, is our PowerPoint slides with the images that we selected placed upon them.
- 01:54 It’s a very fast way of building a presentation out of a whole bunch of pictures. And now that the photo album is built, when we go back to the
- 02:02 insert tab and we look at the photo album split button, we have 2 options available: to either create a new photo album, or we can edit the
- 02:10 current photo album. So let’s go in and edit that photo album. We can add pictures, delete them or move them around. Or we can change the
- 02:19 album to 4 pictures per slide, and then we click the update button, and PowerPoint goes away and rebuilds the presentation very quickly,
- 02:27 incorporating the changes that we selected. So you can essentially open this presentation again in 12 month’s time and the photo album, and
- 02:36 these options would still be available. Now something that we mentioned briefly earlier is: what if you would like to insert a whole bunch of
- 02:44 pictures into a presentation, but you can only create a new photo album, and not build a photo album within an existing presentation? What I
- 02:54 would do is create a new photo album, almost as a temporary container for all of those pictures on your slides, then select all of the slides, copy
- 03:01 all of them and paste them into the existing presentation as slides. So even though you can only ever create a new photo album, you can
- 03:10 certainly use the feature to effectively insert multiple pictures into a presentation and quickly add them to your existing presentation. So keep
- 03:18 the photo album feature in mind; it will certainly save you so much time.
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