Locked lesson.
About this lesson
Group your slides into common concepts or thoughts to help build your storyline, as well is quickly move all of the slides within that group to a new area of your presentation.
Lesson versions
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Exercise files
Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.
Working with Slide Sections.pptx38.9 KB Working with Slide Sections - Solution.pptx
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Quick reference
Working with Slide Sections
Grouping slides with sections.
When to use
To consolidate slides into groups of ideas supporting your storyboard.
Instructions
- To insert a section, click anywhere in the Slides Pane or Slide Sorter View:
- On the Home tab, in the Slides group, click the Section button.
- On or between slides right click and select the menu item Add Section.
- To rename a Section, select the Section header and:
- Right-click and select the Rename Section option, or
- Press F2 on the keyboard.
- To add new slides within a Section simply add the new slide under the Section name.
- Slides can be dragged from within one Section into another Section with the pointer.
- An entire Section can be moved by dragging the section title with the pointer and dropping at a new location.
- A collapsed Section can be expanded by double-clicking the Section title or right-clicking the Section title and selecting Expand All.
- And expanded Section can be collapsed by double-clicking the Section title or right-clicking the Section title and selecting Collapse All.
- The section can be deleted by selecting the Section title with the pointer and pressing the Delete key, or right-clicking the Section title and selecting Remove Section. The slides won’t be deleted.
- To delete a section on all slides within it right-click the selection title and select Remove Section & Slides.
Also note:
Sections allow multiple people to work on a part of a presentation within a Section. Selecting the Section title also selects all slides within that Section.
Login to download- 00:05 Sometimes when you're working on a complex project, somebody says to you, well,
- 00:08 break it down into manageable parts.
- 00:10 Having worked in science a number of years,
- 00:12 I've always said that there's logic and order in everything that's around us.
- 00:15 And it should be the same when we build a presentation.
- 00:19 We're going to look at sections and how they allow us to group slides
- 00:21 around ideas, as well as manipulate them as a group or individually.
- 00:26 So in this particular storyboard, I'm going to start by identifying the pain.
- 00:31 So I right click, Add Section menu item,
- 00:35 we get a default section immediately, as well as an untitled section.
- 00:40 So right-click on the section title and select Rename, and
- 00:44 I will call that The Pain.
- 00:46 So that's the first part of my story, the second part is to quantify the impact, so
- 00:51 right-click, Add Section, and type in Impact.
- 00:55 The value of this is really demonstrated in slide sorter view.
- 00:59 We can click on a section title and when I do it,
- 01:01 it highlights all of the slides in that section.
- 01:04 This is really handy if you have a presentation with lots of slides that
- 01:07 you need to be able to manipulate as groups of slides.
- 01:10 I can click the little collapse button beside the section title and
- 01:14 minimize them, or I can select the particular section and move it around.
- 01:18 I can also maximize them and move them around to a new location.
- 01:22 On the right-click I get the menu item to remove the section & slides or
- 01:26 all sections.
- 01:28 I can also expand all, if I wish.
- 01:30 And it's also very easy to move slides around within sections and
- 01:34 between sections, which is really useful.
- 01:37 I can even right-click within slide sorter view and
- 01:39 add a new slide within a particular section.
- 01:42 And so our storyboard can be built up very quickly in this particular view.
- 01:47 Note that in slide show mode, when you play your presentation,
- 01:50 PowerPoint will automatically show the first slide
- 01:54 in the next section after the last slide in the previous section.
- 01:58 So slides are no barriers to slide movement in a slideshow.
- 02:02 It pretty well ignores sections and displays slides in a linear fashion.
- 02:07 Sections are such a valuable tool to group and
- 02:09 consolidate your slides into thoughts and ideas.
- 02:12 They're easy to create and manipulate, and you can give them titles, so
- 02:16 that they represent groups of ideas.
- 02:18 When you run your slide show, no one will even see the sections,
- 02:20 which is even better.
- 02:21 So they're well worth exploring, and
- 02:23 it's a feature of PowerPoint that I really love and I use all of the time.
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