Printing Slides

Quick reference

• 00:04 You've worked hard on your presentation and everybody loves it,
• 00:06 including the boss.
• 00:07 Woo-hoo! Now you need to be able to distribute it
• 00:10 to various people.
• 00:12 In this video we're going to look at sharing your presentation through print and
• 00:15 mention briefly a few other PowerPoint features as well.
• 00:19 The easiest way to commence printing is with the keyboard short cut of control+P
• 00:22 which brings up the print dialogue box and of course via the file tab.
• 00:27 So within the print dialogue box, or really the area known as backstage,
• 00:31 we have four general areas that help us understand our printed output.
• 00:34 For area one, I'm going to focus on the printer itself.
• 00:39 It's a little drop down arrow,
• 00:40 let's us select from a range of printers, and you can see that I've
• 00:43 got hardware printers setup on other computers via the network and
• 00:47 a range of virtual printers that produce a file output rather than a printed page.
• 00:51 Also notice the print properties menu item, and
• 00:54 that's where we can customize the printer itself.
• 00:57 In this second area, we have a range of settings that will customize our output.
• 01:00 So this area effectively governs what our presentation will look like.
• 01:05 We can print all slides, which is the whole presentation, a selection,
• 01:09 the current slide that is previewed here, or a custom range of slides.
• 01:14 We can even type a range in this little box such as 1 hyphen 3 or 1 comma 2.
• 01:20 Now let's understand the selection option.
• 01:23 I hit escape on the keyboard, select three thumbnails in the slides pane by
• 01:28 selecting the first, hold the shift key, and then the third one.
• 01:32 Go control+P and now it previews the number of three slides, as seen in
• 01:37 this little counter on the bottom, because we have three slides we've selected.
• 01:42 The next dropdown item is whether we want to print a slide or the notes page or
• 01:46 outline.
• 01:48 Note that the notes page and the outline pane are the subject of other videos but
• 01:51 the notes page is a combination of our slide and
• 01:54 the text from the notes pane, while the outline pane is effectively the text in
• 01:59 our presentation without any graphics.
• 02:01 We can also print a range of slide combinations,
• 02:04 such as one slide, two slides, three slides.
• 02:09 And notice that this option allows us to combine slides with notes for
• 02:12 that slide from the slide pane and so on.
• 02:16 We also have the option to print one sided or double sided to plate the document,
• 02:21 that is, to sort pages in sequence, such as page one to four or
• 02:25 group all of page ones together or all of page twos together, for example.
• 02:30 And we can select color, grayscale or black and white.
• 02:33 Notice the changes in the preview as I select these various options.
• 02:37 The chart on slide two for pure black and
• 02:40 white shows a bar that takes on a particular hatch, which is a bit
• 02:44 common in scientific publishing rather than using and printing in colors.
• 02:49 Notice also the option to edit the header or footer.
• 02:52 And even though that can be done elsewhere in PowerPoint,
• 02:55 it's often forgotten until we actually print.
• 02:58 The third area is, of course, the area here where we can preview our output.
• 03:02 Again, notice the slide counter so we can scroll across slides or zoom function.
• 03:07 The fourth area is where we can select to print the final product as well as
• 03:11 the number of copies.
• 03:12 Remember also that our presentations can be distributed to people in a range of
• 03:16 formats, such as attached to an email, as a .pdf, as a video, or packaged to CD.
• 03:22 So printing is very easy.
• 03:23 Control+P, or through the file tab, gets you access to the area.
• 03:27 You can print in a range of formats, as well as customize your printer.
• 03:31 That's well worth exploring.

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