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About this lesson

Use a special PowerPoint view so that even though your audience can only see the slide show, you can view slide timings, slide notes and even a preview of the next, upcoming slide.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2010, 2013, 2016, 2019/365.

Exercise files

Download the PowerPoint presentation used in the video tutorial and try the lesson yourself.

Using Presenter View.pptx
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Quick reference

 

Topic

Viewing notes and presentation tools while you present.

When to use

When presenting a slide show.

Instructions

  • Presenter View can be turned on in the Monitors group of the Slide Show tab on the ribbon.
  • If Presenter View doesn’t display the notes, the notes must be added to the Notes Pane for each slide.
  • Press the F1 key within Presenter View to view a range of keyboard shortcuts.
  • The laser pointer can be activated by holding down the Ctrl key and clicking the Slide Preview with the pointer.
  • Right-click the Slide Preview to activate a menu item to access screen, pointer and presentation navigation options.

Also note:

In this version of PowerPoint, you can use Presenter View provided you also have an external or secondary monitor connected.

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  • 00:03 There’s an awful lot to think about when you’re presenting to the audience; you’re thinking about that you’re currently speaking about,
  • 00:08 trying to remember what’s on the next slide, concerned about your timing and whether you’re on track in terms of time, as well as handling
  • 00:15 possible questions and interruptions. Now a feature that I’ve got enabled on the slideshow tab is presenter view. I’m going to show a
  • 00:23 slideshow on my second monitor that you can’t see attached, hit F5, and here is presenter view in PowerPoint 2010. This thumbnail of the slide
  • 00:33 is exactly what the audience sees whether on a monitor or a data projector. I’ve got buttons to navigate to the next slide for the animation to
  • 00:42 run. I’ve got slideshow options, which is also navigation; I can go to a particular slide or a custom show if I have one available. I have a pen
  • 00:53 where I can draw on the screen and even if that’s not terribly great I can actually change the ink color to white, which is really handy. Hit the
  • 01:04 ESC and my arrow comes back. Over here we have the notes page information, so that if we forget what we’re speaking about we’ve got a
  • 01:12 visual prompt of information to help us understand what we should be talking about. As well as in very complex presentations it’s handy
  • 01:21 to have this area where you can actually jump around to different slides in any order, if you need to change the order of your presentation,
  • 01:28 very good we can zoom our notes in, or zoom them out as well as get some timing of our presentation and the current time. Now probably
  • 01:37 the greatest feature is this little icon here, or if we click F1 on the keyboard we get some slideshow help. So we get all the shortcuts like
  • 01:45 the B key, blacks and unblacks the screen, so if we’re speaking about the chart we get a question, hit the B on the question and the
  • 01:54 screen is blacked out while we handle that and hit B again and we’re back to our presentation. Very good. We’ve got some rehearsal and some
  • 02:02 recording shortcuts, some media shortcuts as well as some ink shortcuts and that’s all very handy. So consider presenter view, particularly
  • 02:11 when you are hooked up to different monitors or different projection systems, but practice, practice, practice; it doesn’t replace rehearsal,
  • 02:20 but it certainly is a good tool to help you deliver your presentation.

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