"Contact Us" - Hyperlinks - Part 2

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About this lesson

In Part 2 of this lesson, we will complete the 'Contact Us' slide. We will insert social media icons, contact information and hyperlinks to emails and external websites.  

Quick reference

Slide 10: Contact Us - Hyperlinks - Part 2

In Part 2 of this lesson we will continue to develop the 'Contact Us' slide. We will add social media icons, contact information and hyperlinks to email addresses and external websites. 

When to use

When building a 'Contact Us' page its always beneficial to add hyperlinks so that the reader can easily send an email to the correct address or visit our website. 

Instructions

Add Social Media Icons

Social Media icons can be sourced from many locations online. Ensure you check the copyright before using in a presentation. We have downloaded our icons from a website called Icon Finder. 

  1. From the Insert tab, in the Images group, select Pictures. 
  2. Navigate the the folder where the images are stored. 
  3. Select the images and click Insert. 
  4. From the Picture Format tab, in the Size group, change the height and width to 0.5. 
  5. Move the pictures into position horizontally under the slide title. 
  6. From the Picture Format tab, in the Arrange group, click Align. 
  7. Select Align Middle and Distribute Horizontally. 

Add Contact Information

  1. From the Insert tab, in the Text group, select Text box. 
  2. Draw a text box. 
  3. Add address information. 
  4. Draw a text box. 
  5. Add phone information. 
  6. Draw a text box. 
  7. Add an email address. 
  8. Draw a text box. 
  9. Add a website address. 
  10. From the Insert tab, in the Illustrations group, select Icons. 
  11. Browse for icons that represent address, phone number, email address and web address. 
  12. Format the icons as required. 

Add Hyperlinks

Hyperlinks can be used to link to other slides, email addresses or external webpages. 

  1. Select the email address. 
  2. Right-click and select Link. 
  3. From the Link to area, select Email Address. 
  4. Type the email address into the Email Address field. 
  5. Click Screentip. 
  6. Add the text 'Click to Email'. 
  7. Type 'Enquiry' into the Subject field. 
  8. Click OK. 
  9. Select the website address. 
  10. Right-click and select Link. 
  11. From the Link to area, select Link to Existing File or Webpage.  
  12. In the Address field type in the web address 'www.landco.com'. 
  13. Click OK. 
  14. Hold down the CTRL key and click to follow the link. 

Define Hyperlink Colors

The color of active hyperlinks and followed hyperlinks is determined by the theme applied to the presentation. We can customize the theme and change the hyperlink colors. 

  1. From the Design tab, in the Themes group, click the Variants drop-down. 
  2. Select Colors and Customize Colors. 
  3. Choose a different color from the palette for Hyperlink and Followed Hyperlink. 
  4. Click OK. 

Hints & tips

  • When following a hyperlink to an email address, a new email will open in the default mail application. 
  • Check the copyright for any social media icons downloaded from an external website. 
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  • 00:04 Hi, everyone, welcome to part two where this lesson continues.
  • 00:08 Now the final couple of things I need to add into this slide are my social media
  • 00:12 icons and also my contact information.
  • 00:14 Now when it comes to the icons,
  • 00:16 I downloaded these from a website called iconfinder.com.
  • 00:20 And this is a website which has lots and
  • 00:22 lots of different images that you can download and use in your presentations.
  • 00:27 And these are all PNG images which I've just saved to my local drives.
  • 00:31 So now I can simply jump up to Insert, go into pictures from this device,
  • 00:36 and here are my icons.
  • 00:38 So I'm going to select all of these and click on Insert.
  • 00:45 And at the moment, they are pretty large.
  • 00:47 So let me take these down to, I think 0.5 is going to be better here.
  • 00:54 And then I can move those into place.
  • 00:58 And of course,
  • 00:59 you can use your usual alignment tools to make sure that these are exactly in line.
  • 01:07 And I'm also going to distribute them horizontally.
  • 01:10 So the final thing I've added here is just some text with my contact details.
  • 01:15 And these are just plain old text boxes and I've also inserted some icons and
  • 01:20 made sure that everything is lined up nicely.
  • 01:23 Now the final two items here, we have the email address and
  • 01:27 also the website address as well.
  • 01:29 And I want to make these links.
  • 01:32 Now currently,
  • 01:32 you can see that these two items have a red squiggly line underneath them,
  • 01:36 which is basically PowerPoint telling me that this is some kind of spelling error.
  • 01:41 Now I know that it's not,
  • 01:43 it just doesn't recognize these two words in the dictionary.
  • 01:48 So if you come across this and you want to get rid of that red squiggly line,
  • 01:52 just right-click on the word and say Ignore All.
  • 01:55 Or alternatively, you can Add it to Dictionary if it's a word or
  • 01:59 a phrase that you use often.
  • 02:01 So I'm going to say Ignore All, and I'm going to Ignore All on this one as well.
  • 02:06 So now let's add in a hyperlink.
  • 02:09 Now, we've seen how to do this previously, but what we didn't take a look at was
  • 02:13 how to hyperlink to things like email addresses and external websites.
  • 02:18 So for this first one, I'm going to select the email address.
  • 02:22 And if you remember, we added our Insert Link button to our Quick Access Toolbar.
  • 02:28 So let's click on it and see what we get.
  • 02:31 Now because this is an email address,
  • 02:34 on the left-hand side in the Link To area I can choose E-mail Address.
  • 02:39 My text to display is the actual email address, which is absolutely fine.
  • 02:42 You could change that if you wanted to.
  • 02:44 And then I need to type in the email address,
  • 02:46 which is basically going to be a copy of what we have up here.
  • 02:50 So I'm going to Ctrl+C and then Ctrl+V to add that in.
  • 02:55 And you'll notice that PowerPoint will always add that little mail:to on
  • 02:59 the beginning.
  • 03:00 I can add a Screen Tip if I wanted to, just telling people what to do.
  • 03:09 And I can even choose a default subject for the particular email.
  • 03:14 So what's going to happen here when they click on this link is it's going to open
  • 03:18 up a brand new email in whichever email application is set as their default.
  • 03:23 It's going to use this address, and if you've included a subject,
  • 03:26 it will add that in for you as well.
  • 03:29 So let's just say Inquiry is going to be the subject, and click on OK.
  • 03:34 And you can now see that that text has changed color letting me know that this is
  • 03:39 a link.
  • 03:39 Now I'm going to do something similar, but
  • 03:41 this time we're going to link to an external website.
  • 03:45 So let's insert our link.
  • 03:48 And the first option under this link to group is Existing File or Web Page.
  • 03:54 The text to display is correct at the top.
  • 03:57 I could choose to link to a file that I already have on my PC, but
  • 04:01 this time I'm going to link to a web address.
  • 04:04 So again, I'm just going to copy and paste this into address,
  • 04:09 and you'll see it's added the HTTP on to the front.
  • 04:14 Once again, I could add a screen tip, I won't just to save a little bit of time.
  • 04:18 Click on OK.
  • 04:19 And there is my link.
  • 04:21 So let's just test one of these to see if it works.
  • 04:24 If I hover my mouse over the email address,
  • 04:27 you can see it says Ctrl+Click to follow the link.
  • 04:30 So if I hold down Ctrl, click on the link.
  • 04:33 And there you go.
  • 04:34 It's opened up my default email application, it's put in the address and
  • 04:39 also the subject.
  • 04:41 Now one thing to note here is that now that I've clicked on that link,
  • 04:45 the link has changed color, so it's now a light gray.
  • 04:48 So PowerPoint will indicate to you links that are active and
  • 04:52 links that have been clicked already.
  • 04:55 Now you can define these colors, they're defined within your theme settings.
  • 05:00 So if I want to change the way that these are displaying or the way that they look
  • 05:05 when they're clicked, if I jump up to the Design tab and
  • 05:09 go to this little variants drop down, you'll find this option underneath Colors.
  • 05:14 Customize Colors all the way at the bottom.
  • 05:17 And this is where you can choose what color your hyperlinks and
  • 05:21 also your followed hyperlinks are.
  • 05:23 So you can see here my followed hyperlinks are gray and my hyperlinks show in blue.
  • 05:29 So maybe I want my hyperlinks to display in a light pink color and
  • 05:33 I want my followed hyperlinks to be white.
  • 05:37 Click on OK, and there we go, those have now changed.
  • 05:42 That's our Contact Us page complete.
  • 05:44 I'll see you in the next video.

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