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About this lesson

Using labels to improve your Todoist experience.

Exercise files

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Todoist Labels - Task.docx
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Quick reference

Todoist Labels

Taking full advantage of what Todoist offers is so important. Labels are a way to organize your tasks in more detail.

The labels in the example are sorted by these categories:

  • Time (5 min, 10 min, 20 min, 30 min, 1h)
  • Tools (iPhone, Mac, Offline)
  • Situation (offline)
  • Energy levels (inactive, active, proactive)

When to use

  • Use when you are looking to go from beginner to intermediate at Todoist usage

Instructions 

  • Go to "labels" tab on the menu bar 
  • Add a few sample labels
  • Make sure to color code them to save time 
  • Begin adding to your tasks 
  • Add by hitting the "labels" button below the task 
  • Or using the "@" symbol to add new labels to tasks with intelligent input

Hints & tips

  • Remember: Filters & Labels are Premium features
  • Refer to 1.3 before going to Todoist Premium 
  • Learn more about labels here
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  • 00:04 Hello everyone, welcome back to essential productivity.
  • 00:08 I'm your host Francesco D'Alessio,
  • 00:09 and what we'll be doing is exploring the world of labels and filters.
  • 00:14 We're gonna be starting with labels in this section so
  • 00:17 that we can cover the resource.
  • 00:19 Labels is a premium feature of Todoist.
  • 00:22 Most of Todoist's experience is free anyway, so
  • 00:25 I can imagine you'll be enjoying the experience.
  • 00:27 But if you want to go a step further in maximizing your Todoist experience,
  • 00:31 then this might be the step you need to take.
  • 00:34 I would try and understand the features before you hit Premium button,
  • 00:38 as we discussed at the start.
  • 00:39 You need to totally be confident that this will bring an ROI to your productivity.
  • 00:44 We're just gonna be discussing about the labels feature today, and
  • 00:47 then in the next feature we're gonna discuss the filters function.
  • 00:51 I find labels very useful, as you can see by my Today section.
  • 00:55 You can see that it's organized in a way that you might not understand.
  • 01:00 I highlight most of my activities based on three core things.
  • 01:04 If I click on Labels, you'll see TIME.
  • 01:07 TIME is an important part of a task.
  • 01:10 I associate TIME to tasks so that whenever I can click into this one, for
  • 01:14 example, I can see all of the items I can complete in 5 minutes,
  • 01:18 all of the items I can complete in 10 minutes and same with 20, 30 and 1 hour.
  • 01:24 Scrolling down from here, you can see IPHONE and MAC.
  • 01:28 Now these are the equipment I need to complete the task.
  • 01:31 So for example, I need my Mac to work on this project,
  • 01:34 I need my Mac to work on this project.
  • 01:37 And I need my iPhone to work on one in a moment, so it's a great way for
  • 01:41 me to associate a task with it.
  • 01:43 This is important, say, for example, if I'm in like a Taxi, I'm going somewhere,
  • 01:48 and I'm like, I can't get my laptop out.
  • 01:51 What task can I do while I'm in the car on the way to a meeting?
  • 01:54 I can quickly click IPHONE, and it's a great way for
  • 01:57 me to access that information.
  • 01:59 Vice versa, if I've got my Mac and I know, like, God, I'm not gonna have my Mac
  • 02:03 all of next week, I should only do the tasks that are Mac associated,
  • 02:08 I can click on that and actually get started with all of those tasks.
  • 02:12 So the next one is OFFLINE.
  • 02:14 These are all tasks I can complete offline without the need necessarily for
  • 02:18 Internet access.
  • 02:19 I have three others, and that is energy levels.
  • 02:22 Of course as you go about your routine, like right now I need
  • 02:26 to be fairly proactive, which means I have a lot of energy, however,
  • 02:30 there are tasks I need less energy, like social media.
  • 02:33 It is an Inactive task for me, 'cause I enjoy it and it's quite relaxing.
  • 02:38 It doesn't take too much energy for
  • 02:40 me to do, 'cause I don't necessarily need to open up a heavy program, etc.
  • 02:44 INACTIVE, ACTIVE, and
  • 02:45 PROACTIVE determine the energy level I need to complete the task.
  • 02:49 This way, with all of these different assets,
  • 02:52 I can actually build up a good idea what I need to do to complete this task.
  • 02:56 So it's actually an incredibly valuable way to organize and set up everything.
  • 03:01 So this is something that is continually growing, but I find it incredibly useful
  • 03:05 when I'm adding a new task or even trying to find something.
  • 03:08 I can quickly access it and go a lot deeper.
  • 03:11 This is something that I'll probably explain a little more.
  • 03:14 However, I will include this in the exercise,
  • 03:16 which will give you an overview of how you can be setting something like this up.
  • 03:21 There's four key areas that you can experience a task around, and
  • 03:24 we'll go through that with even more detail in the exercise.
  • 03:28 I hope you enjoyed this feature.
  • 03:29 In the next feature we'll be discussing filters, and
  • 03:32 how you can use that to optimize your experience.
  • 03:35 I'm looking forward to the next feature, make sure to have a great day,
  • 03:37 keep productive and I'll see you guys very soon, cheers.

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