Creating a Subsite

Quick reference

• 00:03 When a site is first created, you get what we call a top level site.
• 00:09 So, we've been working in the Microsoft 365 rollout site,
• 00:12 we've been adding in lists and libraries and different pieces of content.
• 00:16 Now, all of that together is called the top level site.
• 00:21 Now, something else that we can do in SharePoint is we can create
• 00:24 subsites.
• 00:25 So for example, you might decide that within your top level site,
• 00:30 you want to create subsites for each department in the company.
• 00:35 And each of those subsites act as a mini site for that department and
• 00:40 contain all of the relevant content.
• 00:42 Now, subsites are based off of the parent site.
• 00:46 They are independent in permissions and content.
• 00:49 But the top level site and
• 00:51 all of its subsites together are called a site collection.
• 00:55 So in the next lesson, we're going to look at how you can create and
• 00:59 maintain a subsite.
• 01:01 Because the way that companies manage this can be very different.
• 01:06 Some companies like their Share Point admin or maybe their IT administrator
• 01:11 to be responsible for the creation of subsites within a top level site.
• 01:16 Whereas other companies like to distribute that work out to the heads of the team.
• 01:22 So different departments can essentially create and maintain their own sites.
• 01:27 So let's take a look at how we can create a subsite in SharePoint because it is
• 01:32 really simple.
• 01:33 Now, if you're busily looking around the page to see if you can find any kind of
• 01:37 link that mentions subsite, then you're going to be very disappointed.
• 01:42 Because subsites are kind of hidden away underneath site contents.
• 01:47 So, we're going to go over to the Quick Launch menu and
• 01:50 let's scroll down, find site contents and click to open.
• 01:54 And remember,
• 01:55 site contents is the page that shows all of the contents of your SharePoint sites.
• 02:01 Now, what you'll notice is that at the top here, currently I'm clicked on contents.
• 02:06 But I also have a link for subsites.
• 02:09 So, let's click on this, and as you would expect,
• 02:12 I have nothing in there because I haven't created any subsites yet.
• 02:17 But what I do have is a new button just above.
• 02:21 I can click the drop down and
• 02:23 I can choose if I want to create a list page document library app, or a subsite.
• 02:29 So let's select subsite, and now we can complete the template.
• 02:34 So we do need to give SharePoint a little bit of information with regards to
• 02:39 the settings of our subsite.
• 02:41 So, the first thing we need to do is give our subsite a name.
• 02:45 So I'm going to have this displaying on the homepage, it's going to be a link.
• 02:49 When we click on it, it's going to take us off to this different page that
• 02:53 displays content specific to the team or department.
• 02:57 So, let's make this a link to the sales team page.
• 03:02 So, I'm going to call this sales team.
• 03:04 I could type a description in there if I wanted to, I would advise you to do that.
• 03:10 I'm not going to do it just to save a little bit of time.
• 03:14 And then, underneath we need to give our subsite an address,
• 03:17 because subsites have their own unique and individual URL.
• 03:21 And the reason why this URL is useful is because if you ever want to direct
• 03:26 someone to your subsite, you can simply send them this link.
• 03:31 Now, I need to add the name of the subsite in this box on the end.
• 03:35 So, I'm going to say sales team.
• 03:38 Now remember, very important, no spaces in your URL.
• 03:41 Let's move down and select our template.
• 03:45 So my language is okay, I want this in English.
• 03:47 If you need to change that then please feel free to select from the drop down.
• 03:51 Now, the templates I have underneath the collaboration tab,
• 03:56 I have a team site template.
• 03:58 And this one won't create any groups in Microsoft 365.
• 04:01 Now, if you're not familiar with groups,
• 04:04 they're basically something that's available in Microsoft
• 04:07 365 which allows you to collaborate with other team members.
• 04:12 Things like Office 365 groups are automatically created for you, for
• 04:16 example, when you create a team in Microsoft Teams.
• 04:18 Now, I don't want to go too far off down this tangent.
• 04:22 But just be aware that if you were to select this template,
• 04:26 it doesn't come with any Microsoft 365 groups.
• 04:29 I can choose to select a team site in the classic experience.
• 04:34 Remember, most of the time in this course, we have been using the modern experience,
• 04:38 or I can create a project site.
• 04:40 And this is really a site that's for collaborating and managing a project.
• 04:45 So, for this, I'm actually going to select the top one here, team site,
• 04:49 no Microsoft 365 group.
• 04:51 I can then define my permissions for this subsite.
• 04:55 So, this is going to be the site wide permissions for the subsite.
• 04:59 And for this one, I'm going to say use same permissions as the parent site.
• 05:04 So, it's going to take on the permissions of that top level site.
• 05:08 You could if you wanted to, use your own unique permissions.
• 05:12 And then finally, we're down to the last few sections, we have navigation.
• 05:16 Do I want to display this subsite on the quick launch of the parent site?
• 05:21 And do I want to display this site on the top link bar of the parent site?
• 05:25 Now in this case, I'm not going to add my subsite to the quick launch menu.
• 05:30 So I'm going to keep that on no, I am going to have it in the top link bar.
• 05:34 And then finally at the bottom, navigation inheritance,
• 05:38 do I want to use the top link bar from the parent site?
• 05:41 So, if I already have links running across the top on my top level site,
• 05:46 do I want to essentially pull that navigation bar through to my subsites?
• 05:50 And we don't actually have a top navigation menu.
• 05:55 But if I did, I would say yes.
• 05:56 And if I maybe plan to add one at a later stage,
• 05:59 I might want that to feed through to the subsite.
• 06:02 So I'm going to say yes, and then click on create.
• 06:04 So SharePoint is going to go away.
• 06:07 It does take a couple of seconds for it to set up the subsite.
• 06:10 But once it's done, you'll see it then takes you back to a page that looks very
• 06:15 similar to the page that we started on, right at the beginning of this course.
• 06:20 Because essentially, you have another blank brand new site for you to design and
• 06:24 add content to.
• 06:25 And you'll see here I'm getting a little helpful panel pop open at the side,
• 06:30 suggesting some next steps.
• 06:31 So it's saying I could upload some files or maybe I might want to post some news.
• 06:36 Now, I'm going to close down this page.
• 06:38 If you look up at the URL, you can see there is the direct link to this subsite,
• 06:43 which I could then copy and
• 06:44 paste into an email if I wanted to direct someone straight to here.
• 06:48 So now, let's just jump back to our main site.
• 06:53 So, we're going to go back to Microsoft 365 rollouts.
• 06:55 And take a look at the top here because I chose to add the link to the subsite in
• 07:00 the top navigation bar.
• 07:01 You can see it sitting right at the top here.
• 07:04 And if I click it, it links me through to the subsite and
• 07:09 I can start to add content and design my page.

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