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About this lesson
Exploring the ways you can share an individual task between professionals or friends by using Todoist's project sharing function and sharable tasks.
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Quick reference
Sharing a Task
Sharing tasks will help for better collaboration. Whether it is an entire project or a sole task, having the ability to share a task will help to improve your performance or share a simple checklist with others. Sharing tasks becomes a great way to improve your work.
When to use
- As you look to collaborate with others
Instructions
- Open Todoist
- Create a New Task
- Once created, visit Options
- Opening options hit "Link to Task"
- Copy and share the shareable link
- The recipient must have a Todoist account
- Add detail to the task inside of comments
- Alternatively, share your project
- Project collaboration can host up to 5 people (in Todoist free)
- Sharing a project grants access to all tasks and comments
Hints & tips
- Trial run your first shareable link to get started
- Only share tasks where relevant, too many links will confuse people
- 00:04 Hey guys, welcome back to this GoSkills course all about Todoist.
- 00:08 Now in the previous session we've discussed priority levels, and
- 00:11 how we can use them to organize your account.
- 00:14 Essentially see your account, and the priority of all of the tasks in front of
- 00:18 you to help determine what things you need to be working on.
- 00:21 As you can see here, we've got red, orange, and
- 00:23 yellow, already indicated on our list.
- 00:26 Now in this feature,
- 00:27 we're actually going to be diving into sharing your tasks with other people.
- 00:32 Now of course, there's many different ways you can share tasks inside of Todoist.
- 00:36 One of the main ways is to create a project that is sharable.
- 00:39 A lot of people like to do this specifically in teams
- 00:42 to help share projects and collaborate with others.
- 00:46 All we have to do to do that is go into the options for a project and
- 00:50 press Share project.
- 00:52 This is something we are actually going to be discussing later on in this course.
- 00:55 So do stay tuned for that.
- 00:57 But once you activate this, you can go inside the project, start adding items and
- 01:01 also assigning them to other people,
- 01:04 something that a lot of people thoroughly enjoy inside of Todoist.
- 01:08 Now, if you wanted to share a specific link with somebody to a task,
- 01:13 this can be done inside of a personal account, and it's a great way to basically
- 01:18 share the information inside of a task to other people.
- 01:21 So you can see here for example, create YouTube video for new staff,
- 01:25 this is something that I might want to share with a colleague.
- 01:28 So we go to Options over this right hand side.
- 01:31 Now scroll down to Link to Task.
- 01:34 Once I press Link to Task, it actually comes up with a link.
- 01:38 And once I share it with another person,
- 01:41 it will allow them to access that task and view it.
- 01:44 So if they have a Todoist account, they will be able to see the task.
- 01:48 And in front of them, they will have all of the information they need to know.
- 01:52 And this is a great way to share different things with people.
- 01:55 Now, if you wanted to as well, inside of a task, you can connect up your email so
- 02:00 that you can add comments via email.
- 02:02 And this is a specific URL that works very well.
- 02:05 For people who like to keep in touch, and all of the information available inside of
- 02:10 a task, so you can do this and actually connect it up.
- 02:13 However, this is something we want to discuss in projects.
- 02:16 Now sharing a task is really easy.
- 02:18 And once you've shared the task, other people can interact with it,
- 02:21 share their own notes and continue on with your own experience.
- 02:25 The best way to experience this is really
- 02:27 to be able to use the projects as a sharable section.
- 02:30 Do remember that there is a version available that does a more something
- 02:34 that's called a team inbox.
- 02:35 So if you and your team are looking for
- 02:37 ways to manage projects or even manage activities,
- 02:40 as a team you can use that and actually manage your Todoist account there.
- 02:44 So that is available for something called Todoist Business.
- 02:47 So do check that one out when you're looking at plans and
- 02:50 see whether it's suitable for you.
- 02:52 Right now it's a great way to be able to share and
- 02:54 access different tasks with other people.
- 02:57 In the final feature, we're going to be diving into something called intelligent
- 03:00 input, which will allow you to quickly combine all of your learnings in this
- 03:04 section, allowing you to master the abilities inside of Todoist task.
- 03:09 So let's dive into that one.
- 03:11 I'm really looking forward to it and I'll see you guys in the next feature, cheers.
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