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About this lesson
After mastering styles, keep the Style Gallery tidy by editing or removing styles.
Lesson versions
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Exercise files
Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.
Rename, Modify and Remove Styles.docx61.2 KB Rename, Modify and Remove Styles - Solution.docx
61.1 KB
Quick reference
Rename, Modify and Remove Styles
After mastering styles, keep the Style Gallery tidy by editing and removing styles.
When to use
Changing your new text styles is inevitable as a document develops. By using the Styles Manager you can keep them current or get rid of old unused styles.
Instructions
View the Style Inspector:
Alt + Ctrl + Shift + S, then click
- Open the Style Inspector and click on any existing text to view the formatting applied.
- When you float the mouse over the Style Inspector window, it will show the extreme details of the format.
Clear the Format from a styled text:
- Select the text to clean up.
- Click the “Clear Formatting” button on the Home Ribbon
- OR, Click the NORMAL Style in the Style Gallery
“Manage” Styles: Rename, Modify and Remove
Alt + Ctrl + Shift + S, then click
- In the Manage Styles box, find the Style you want to modify and select it
- Click the Modify button
- Type a new name and click ok
- OR Delete the Style and click ok
- The Gallery will show the changes immediately.
- 00:04 In the previous lesson you learned how to create styles now its time
- 00:07 to manage those styles.
- 00:09 You can rename them, modify them, and
- 00:11 remove them all within the styles gallery and the styles dialogue box.
- 00:16 First of all I wanna show you the style inspector, now the style inspector can be
- 00:20 found at the Alt+Ctrl+Shift+S, or it's buried behind this tiny
- 00:24 little button up on the Home ribbon, Styles Group, in this dialog box operator.
- 00:29 When you click that, this is the Styles management box, and you
- 00:36 can get there with the Alt+Ctrl+Shift+S or that little tiny dialog box operator.
- 00:40 All right, when you're in here there's three buttons at the bottom.
- 00:43 One says New Style, one Style Inspector, and one says Manage Styles.
- 00:48 Go ahead and click the Style Inspector, and
- 00:50 notice we have a little box that shows up over here.
- 00:52 Now if you really have to investigate what styles and
- 00:55 what's going on with a certain style in a long document,
- 00:58 simply click around on the style and the Inspector will give you all the details.
- 01:02 When you float your mouse over the top, it tells you the fonts used,
- 01:04 the spacing used, everything in there.
- 01:07 Now when I click on the word exercise, it says Title.
- 01:09 Float my mouse there, it tells me all the details about that.
- 01:12 It's called the Style Inspector and that's exactly what it's for.
- 01:15 It can't do much else but then look at the details there.
- 01:18 I'm gonna go ahead and close that.
- 01:19 And the next thing I wanna do is work in the Styles Gallery to clear the formatting
- 01:24 off the next two.
- 01:25 So Microsoft heading style, there's two ways to do it.
- 01:28 I can select the heading style.
- 01:30 I can come up to the drop-down arrow on the style gallery,
- 01:34 right down here it says Clear Formatting.
- 01:36 Notice the little tiny icon, it looks like an A with a big old red eraser on it.
- 01:41 Well that matching button happens to be on the home ribbon in the font group,
- 01:45 the same button right here, the little a with the red eraser on it.
- 01:49 So I wouldn't have had to go to Styles to get this, so I'm just gonna go ahead and
- 01:52 click that button, and I just cleared the formatting right off there.
- 01:56 Another way to do it is click on the Microsoft Heading Style,
- 01:59 come up to the style gallery and just choose normal.
- 02:02 That'll take away any heading style and just leave you with plain text.
- 02:06 Next thing we wanna do is use Manage Styles, and rename the styles below.
- 02:11 Instead of My Company Style 1, just named to my 1 and my 2.
- 02:15 This time I will use Alt+Ctrl+Shift+S,
- 02:19 oh, I just shut that box, brought it right back.
- 02:22 Here we go, and at the very bottom, this button says Manage Styles.
- 02:26 When you click Manage Styles it comes up with an entire list of
- 02:30 all the styles available and this handy button right over here that says, Modify.
- 02:35 So, I'm going to go ahead and
- 02:38 rename the My Company Styles 1, to just My 1.
- 02:44 First of all, I'm gonna sort the order as alphabetical, and there they are.
- 02:48 My Company Style 1, go ahead and click the Modify button, change the name
- 02:53 to just My 1, and hit OK.
- 02:58 Now, you'll see it change immediately.
- 03:01 When I hit OK, it changes immediately in the gallery.
- 03:05 Now we're gonna go to that same place, and now we're gonna change My Company Style 2.
- 03:11 We're gonna change that one to My 2, so again I'm gonna click on Modify,
- 03:18 just adjust the name to My 2, and there you have it.
- 03:22 As soon as I hit OK on both of these, they've changed in the gallery.
- 03:27 Scroll down a little further one last task.
- 03:30 Using the managed styles, remove the style My 2.
- 03:33 All right,
- 03:34 so that is in the Managed Styles, again, I'm still in my little styles box.
- 03:38 Go ahead and hit Managed Style, all's we have to do is find the My Styles.
- 03:43 It's actually on My 2, it's the last one that was on there, and
- 03:47 right over here I have a delete button.
- 03:49 Since I do have a style chosen, I can go ahead and delete it, and
- 03:53 as soon as I hit Yes it's going to vanish from the gallery up on top.
- 03:57 Yes and OK, and
- 03:59 now My 2 is completely gone so you are in total control of these dials.
- 04:04 You can create them, modify them, delete them, you can even inspect them.
- 04:08 So that is an advanced feature that I hope you make good use of.
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