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About this lesson
Learn to use the Reveal Formatting pane to look beyond surface formatting.
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Exercise files
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Reveal Formatting.docx58.8 KB
Quick reference
Reveal Formatting
Learn to use the reveal formatting pane to look beyond surface formatting.
When to use
Digging deeper into document formatting can be done with the Reveal Formatting pane. Occasionally, you just need to know “why” something looks different inside a document.
Instructions
View the Reveal Formatting Pane: Shift F1
- Click the links in the pane to open the corresponding dialogue boxes in order to make changes to the format.
- At the bottom of the pane, click the “Distinguish Style Source” so that you can match the format to the corresponding style in the Styles Gallery.
Add the Reveal Formatting button to the Quick Access bar
- Click the Quick Access drop down arrow at end and choose More Commands.
- At the top of the next box, instead of Popular Commands, choose All Commands.
- Scroll to find “Reveal Formatting” and double click to add to the panel on the right. Click OK.
- 00:05 Reveal Formatting is actually the very technical background of
- 00:09 the document itself.
- 00:11 We're gonna go ahead and open this up by using the Shift+F1 on your keyboard.
- 00:14 So Shift+F1 opens up a panel called Reveal Formatting.
- 00:19 And of course, the text I had selected shows up right here, and
- 00:22 then all the formatting details right underneath.
- 00:25 Now, of course, you can find these same formatting details on the home ribbon.
- 00:28 But it's gonna take a bit of digging to figure it out,
- 00:31 and sometimes we just don't have time to dig around those.
- 00:34 The beautiful thing about this list is each one of these is a hyperlink.
- 00:38 So I can click the Font hyperlink and it opens up those details.
- 00:42 I can click the Language hyperlink.
- 00:44 Honestly, I couldn't even tell you right now where to find the Language, and
- 00:47 yet here it is offered up as a hyperlink on this list.
- 00:50 Now another thing about this Reveal Formatting is that it
- 00:54 allows you to compare it to another selection.
- 00:56 So I'll go ahead and click this button, Compare to another selection.
- 01:00 And now I'm going to go down here.
- 01:01 And I'm gonna select another selection, and it shows up right here.
- 01:05 And you have to look closely, where's the comparison happening?
- 01:08 Right in here where the font is, it says Default font Arial with an arrow.
- 01:13 And then it says Calibri 18 point, and then an arrow, 11 point.
- 01:19 So it's comparing the font styles, Arial to Calibri.
- 01:22 It's comparing the sizes, 18 to 11.
- 01:24 It's comparing the color, from Background 1 to Red.
- 01:28 So you just have to read each line item, and
- 01:30 it shows the comparison of the two up above.
- 01:33 Of course, Sample Text is the first entry, and
- 01:36 the Topic 1 is the second entry on this list.
- 01:40 So that's another nice thing about using the formatting.
- 01:44 We can also go a step further right down here at the very bottom,
- 01:47 it says Show all formatting marks.
- 01:49 When I click that, it opens up any field codes that are embedded,
- 01:53 all the polka dots between the words show.
- 01:56 I guess those are the space bars between the words.
- 01:58 The arrows over here are the tabs.
- 02:00 Now, I generally work with my show codes on, and it's on my Quick Access Toolbar,
- 02:04 but it does offer it to you on the bottom of this list.
- 02:07 So one more thing about the Reveal Formatting.
- 02:10 When you turn it off, here's hoping that you remember it's a Shift+F1.
- 02:14 What if you don't?
- 02:15 Well, you can add it to your Quick Access Toolbar.
- 02:18 See, I've already got mine set up there.
- 02:20 So I'm gonna remove that and show you how to add that to your Quick Access bar.
- 02:23 And the second video of this whole course was about customizing your
- 02:27 Quick Access bar.
- 02:28 If you skipped over that, go back and review it again.
- 02:31 I'll go ahead and click the drop-down arrow right here.
- 02:33 I'm gonna go to More Commands.
- 02:35 When I get in here, on the left hand side, I'm looking for Reveal Formatting.
- 02:41 And of course, go down to the Rs.
- 02:43 It's not going to be there because at the top, you can see it says Popular Commands.
- 02:48 So I'm simply going to change Popular Commands to All Commands.
- 02:53 And now when that resets itself, I can type myself R-E-V.
- 02:57 And there it is, Reveal Formatting.
- 02:59 When I double-click,
- 03:00 Reveal Formatting will land on the right-hand side at the bottom.
- 03:04 And that, of course, puts it on my Quick Access Toolbar.
- 03:06 I'll hit OK, and now with a click of the button, I'm just right there.
- 03:10 I can close it and open it as I see fit.
- 03:13 This is a great feature, very advanced feature.
- 03:16 But sometimes you need those advanced features to figure out what's happening
- 03:19 with a document.
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