Rename, Modify and Remove Styles

Quick reference

• 00:04 Continuing on from the previous styles lesson, now we're gonna Rename,
• 00:09 Modify, and Remove Styles.
• 00:11 And it's all done right up here in the styles gallery of the Home ribbon.
• 00:15 Now the easiest way, and
• 00:16 I like the easiest way, you simply right click inside the gallery, right click.
• 00:21 When you you right click you'll see a list,
• 00:24 I can Update Normal to Match the Selection.
• 00:26 I can Modify this, I can Select All 12 Instances of this, and
• 00:31 change it to a different style all in one fell swoop which is a wonderful
• 00:34 time saving trick right there.
• 00:36 I can Rename the style, I can Remove it from the Style Gallery.
• 00:40 Now to Modify, if I click Modify, we get an entire dialogue box
• 00:45 where now I can rename this, I can change anything I want.
• 00:48 Font style, font size, everything about this, I'm gonna go ahead and hit Cancel.
• 00:52 You're gonna see this screen for about three more times.
• 00:55 Okay, let me hit Cancel on that.
• 00:57 So the easiest way to Rename,
• 01:00 Modify styles is to right-click in the Styles Gallery.
• 01:03 Now, how about the next easiest way?
• 01:05 I don't know if this is easy, they say it's a shortcut, but to me,
• 01:08 it's a long-cut.
• 01:09 Alt+Ctrl+Shift+S, that's a lot of fingers pressing buttons at the same time.
• 01:14 But look what happen on the right hand side, I got my Styles task pane.
• 01:19 Now this lists all the current styles that are up in that gallery,
• 01:22 it just looked like normal texts instead of fancy formats up here.
• 01:25 I wanna draw your attention down below, though.
• 01:28 The three little buttons of New Style and the Style Inspector and the Manage Styles.
• 01:32 Now before we get there,
• 01:33 I'm gonna close that task pane 'cause I wanna show you another way to get to it.
• 01:36 I'm not going to remember Alt+Ctrl+Shift+S.
• 01:39 It's just too many, and I don't use it that often, let me Close that.
• 01:42 What I am gonna remember is in the Styles Gallery on the right hand side,
• 01:46 see this little arrow?
• 01:47 That's called a dialog box operator.
• 01:49 They're in other groups, you can see them along the ribbon.
• 01:52 Basically, everything that wouldn't fit on the ribbon,
• 01:55 they put in these little boxes.
• 01:57 So when I click that box, watch what happens on my screen.
• 02:00 Now in my opinion that's easier than Alt+Ctrl+Shift+S, so I'm gonna use that.
• 02:05 All right, I wanna show you down here,
• 02:06 we have a new style which was a previous lesson.
• 02:09 Style Inspector, this is how we reverse engineer a style.
• 02:13 This is how we pick one apart and see what exactly is in there, click.
• 02:17 So when I click on this one now of course I have to click into a style.
• 02:20 So in this style, check this out, it says Heading 1, and
• 02:24 I have a little box here that I can arrow through.
• 02:28 Click through and tell me what size it is, where it's located, background color,
• 02:32 what's font style all this great stuff.
• 02:34 Even though it looks gray here, but blue here, check this out when I float my mouse
• 02:38 it says, FONT Default, Ariel font color Background 1, that's gray all right?
• 02:44 I don't know why it appears blue. Let's see the paragraph style,
• 02:47 I have a drop down arrow which of course went off the screen.
• 02:50 But let's see, over here we these little buttons, these little letter As with this pink
• 02:55 boxes on them.
• 02:57 Remember high school there was pink erasers we used to use?
• 02:59 That's what those pink boxes are there erasers.
• 03:02 So watch what happens to keep your eyes on the screen.
• 03:05 I'm gonna erase all the Styles,
• 03:08 all the font settings off of those with that pink eraser, kind of great.
• 03:12 Now that it Clear All, already done the same thing.
• 03:15 So keep in mind there are buttons down below, Reveal Formatting and New Style.
• 03:19 All right, all that said, so I wiped out and I cleared,
• 03:23 I erased all the styles off of there.
• 03:25 I want to show you now how to remove a style kind of rename one and remove one.
• 03:29 So, first of all in our previous lesson, we created a New Style.
• 03:33 And I'm gonna apply it right there.
• 03:35 And so now I want to modify that.
• 03:38 So I'm gonna go ahead and close this Style Inspector.
• 03:40 I'm not gonna work with that open, but over here on my Styles box,
• 03:44 way down at the bottom I have A with a little check mark.
• 03:46 Remember the letter A always means text, so I'm going to manage Styles.
• 03:50 When we come in here, we have Edit, Recommend, Restrict, and Set Defaults.
• 03:54 And notice, Modify, I mentioned earlier, you're going to see the Modify a lot.
• 03:58 And this is where I would type my New Style Here, okay?
• 04:02 I retyped the name, hit OK, and I would change whatever I needed.
• 04:06 But I just renamed it to my New Style.
• 04:08 Now notice we've got Recommend, and Restrict, and Set Default.
• 04:12 Why would you restrict a style, why would you use only recommended ones?
• 04:16 I can even set the priority of them in the Styles Gallery right here by
• 04:20 hitting move up, and make last, and all this stuff.
• 04:23 Well, it depends on your industry, if you're in the legal industry,
• 04:28 you're very particular about the documents you take into a court of law.
• 04:31 And you don't want an employee going rouge with styles.
• 04:33 So you might restrict some styles, recommend some styles.
• 04:37 Check out down here, we've got an Import/Export.
• 04:39 You can actually export these, email them to your coworkers, have them import.
• 04:43 So everyone's using the same style set across the board.
• 04:47 Okay, with that said, I'm gonna go ahead and
• 04:48 hit OK on this, and I don't think I showed you how to remove one.
• 04:52 So I'm gonna go back into that Style Gallery, I'm gonna click on one,
• 04:56 I already created, and I can just hit Delete right there.
• 05:00 Delete it, and yeah, I do wanna delete that and hit OK.
• 05:04 Could I have done that with a right-click up here?
• 05:06 I could remove it from the Style Gallery, but not delete it entirely.
• 05:10 But okay, that's it for this lesson on modifying styles, thanks.

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