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About this lesson
Learn to use this tool when working with graphics and styles.
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Exercise files
Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.
Selection Tool and Format Pane.docx2.5 MB Selection Tool and Format Pane - Solution.docx
2.5 MB
Quick reference
Selection Tool and Format Pane
Learn to use this tool when working with graphics and styles.
When to use
The Selection Tool gives you control over objects, and the Format Pane gives you many more options for working with pictures.
Instructions
Select All Text with Similar Formatting
- Click into any text in the document
- Choose “Select” in the Editing group (shown above)
- Click “Select Text with similar Formatting”
- No matter how long the document is, it will select only the matching formats and allow you to change formatting all at the same time.
- At the bottom of the pane, click the “Distinguish Style Source” so that you can match the format to the corresponding style in the Styles Gallery.
Activate the Selection Pane
- Hide/Unhide objects (shapes) by clicking the hide button
to the right of the shape name. Note: A picture is not an object, it is a picture and therefore cannot be hidden.
- Change the name of the shape by clicking it in the list and retyping a name.
- Ctrl + click to select multiple shapes in order to move them around simultaneously.
View the Format Picture Pane
- Right click a picture and choose Format Picture
- Float you mouse on the top options and read the tooltips
- Explore the options on the lists and become familiar with picture formatting tools.
- 00:04 On your Home ribbon, on the right-hand side, is a tool called Select, and
- 00:08 it's definitely worth knowing about.
- 00:11 When you click it, you've got four options under there.
- 00:13 The first one, when you float your mouse, says Ctrl+A for Select All.
- 00:17 I've always used Ctrl+A, I didn't even know there was any other way to do it.
- 00:21 But if you want, you could go all the way over to Select, click Select All, and
- 00:25 it will select the entire document.
- 00:27 Wouldn't matter if it was 100 pages or just 1 page, you're gonna select all.
- 00:31 But I just wanna show you there's another place for that, and now,
- 00:35 another option is to Select Text with Similar Formatting.
- 00:37 Let me click into this heading line right here, and
- 00:41 now when I go to Select Text with Similar Formatting and
- 00:44 activate, it finds any other set of the same formatting.
- 00:48 I really love that feature and I use it a lot.
- 00:51 One thing I wanna point out is
- 00:53 on the left side of the heading are these little gray triangles.
- 00:56 These are collapse and expand triangles.
- 00:59 So basically, you can collapse an entire section under the heading,
- 01:02 which just helps you with formatting,
- 01:04 just seeing more of your document without swimming through it with the scroll bar.
- 01:09 So I just wanted to point those out, cuz you're about to see those somewhere else.
- 01:12 And that place is, again,
- 01:14 on the Select button on the Home ribbon, the Selection Pane.
- 01:18 When I activate the Selection Pane,
- 01:20 up comes various items that are in my document.
- 01:25 So, like the green oval, or the rectangle, or the isosceles triangle.
- 01:31 Now, I can close the little eyeball here, yes, it is an eyeball.
- 01:35 I can close the eyeball, and it it vanishes from my screen, but
- 01:38 I haven't deleted it.
- 01:39 So if you just kind of want to play with an idea,
- 01:41 well what's it look like without the yellow,
- 01:43 you don't have to delete the thing and get it back, you just hide it momentarily.
- 01:48 That's all these little buttons are on the right, and
- 01:51 another thing about this triangle's name, is I can actually rename it myself.
- 01:55 I can call it Yellow Triangle, so
- 01:57 if I have a few things that are similar, I can rename them as I want to.
- 02:01 And now I can click on picture right here and Ctrl+Click, and
- 02:05 select every little picture, it's not allowing me here.
- 02:09 Let me do these, Ctrl+Click will select all three of them, and
- 02:13 then I can move them wherever I want, so just so you know that.
- 02:17 The Selection Pane is pretty awesome when you're dealing with pictures and
- 02:21 objects that can sometimes be unruly, and
- 02:24 stacked on top of each other, and maybe you can't get to one in the background.
- 02:27 So it's a great feature.
- 02:29 So now, I want to work on maybe formatting of one of the pictures.
- 02:32 So I'm gonna right-click on a picture and I'm gonna choose the very bottom option,
- 02:37 it says Format Picture.
- 02:38 You'll notice right below, I can style it, I can crop it,
- 02:41 it's all right on the right mouse button of that picture, but
- 02:45 I'm gonna choose Format, cuz another task pane is gonna open up side by side.
- 02:49 So I did not close my selection task pane, because they work hand in hand, okay?
- 02:56 Notice my actual screen is getting kind of small.
- 02:58 I definitely want to close my selection test pane, which I will,
- 03:02 but the thing I wanna point out here is I told you a moment
- 03:05 ago about the little expand collapse arrows.
- 03:07 Look at all of them right here.
- 03:09 It would be your job as a good computer user to get to know these.
- 03:13 Get in here, expand them, collapse them,
- 03:15 see what's buried under each one of these headings.
- 03:19 Become a better computer user, and explore the software,
- 03:22 when you have these little task panes open on the right-hand side.
- 03:25 So that's the main lesson, is just explore the software,
- 03:29 get to know these new buttons, definitely become familiar with the Selection Pane.
- 03:34 I was delighted the first time I ever saw this one,
- 03:37 because I've had these things get buried before.
- 03:41 And I couldn't dig them out from under without deleting, so
- 03:43 this is how you do it, all right?
- 03:45 Thank you.
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