Language and Translation

Quick reference

• 00:04 Have you ever had a document and you needed to translate that document or
• 00:08 certain words in the document?
• 00:10 Well, there is an automatic way to do that.
• 00:12 On the Review ribbon, we have a section called Language.
• 00:15 Now my ribbon looks collapsed because there's so
• 00:18 many options on this ribbon, and I have a smaller screen set up.
• 00:21 So keep in mind, yours might be all spread out, but mine's collapsed.
• 00:25 So Click Language, I have Translate and Language.
• 00:28 Let's go ahead and start with the Language, first of all.
• 00:31 When you click this, you can set your proofing language or
• 00:33 your language preferences.
• 00:35 So I'll go ahead and set my proofing language.
• 00:37 Now, mine defaults, but maybe I'm working in a document for another country.
• 00:43 So I could go to English and choose the Australia or Belize or Canada.
• 00:48 They all have their versions of spelling of the English language.
• 00:51 I'm gonna hit Cancel on that for now.
• 00:53 Another option under language was the Language Preferences.
• 00:58 So when I click the Language Preferences, let me reduce that screen.
• 01:02 Now I can tell it which language do I want to type in, or how about down below?
• 01:06 Which language do I want my help and my ribbons to display in, so
• 01:10 you could be typing in English but your ribbons could be written in Spanish, okay?
• 01:15 So, you have these options in view, you just have to know how much power you have
• 01:18 to get in there and change it up just to help yourself get the job done, all right?
• 01:23 Let's go ahead and Cancel that go back to the Language.
• 01:26 How about Translate?
• 01:27 This is awesome.
• 01:28 Now, when you click on Translate, we can translate a selection or
• 01:32 the entire document.
• 01:33 I'm going to go for the entire document.
• 01:35 So I'll click Translate Document and
• 01:37 the first thing that comes up is I haven't even turned on the service.
• 01:41 So, I'm gonna go ahead and click the Turn on, and here we go.
• 01:44 It is actually taking all of the text on my screen, and
• 01:48 it is pushing it into this online translator, it takes a little bit of time.
• 01:52 And I just have to tell it what language do I want to translate it to?
• 01:55 To English? Well, no, not really.
• 01:58 I want to translate it to Spanish.
• 02:00 So I'm gonna choose Spanish and I'm going to hit Translate and it's working.
• 02:05 Now, look at that, do you see on my screen?
• 02:08 It took my entire document and didn't even give me the option to change my mind,
• 02:12 it took my entire document and it translated it.
• 02:16 All, right, well now, I'm gonna go back to my document and
• 02:18 we're going to just do a section.
• 02:21 So what you need to know is this opened in a second screen, okay?
• 02:26 So the new one came in all translated.
• 02:29 And I just had to go to my Task pane and
• 02:31 click on the other one to get back to my regular one.
• 02:34 All right, I'm gonna go ahead and close that.
• 02:36 This time, I just want a selected set.
• 02:39 So I'm just gonna triple click this paragraph,
• 02:41 a triple click will always select the paragraph.
• 02:43 Come up to Language, go to Translate, and I just want to translate the selection,
• 02:48 not the entire document.
• 02:49 Well now, it's not gonna convert the whole document, it's simply going to show me,
• 02:56 I just have to scroll down here, I don't want it to English, I want it to Spanish.
• 03:01 There we go, click here.
• 03:03 And now, I would have to, let's see, come down here some more,
• 03:08 I think it might be option might be way at the bottom, there it is Insert.
• 03:11 Now watch the paragraph on the left.
• 03:13 I'm gonna hit Insert, and there it is.
• 03:15 Well I had pre-selected it, told it just that selection and
• 03:18 it translated that selection, kind of great.
• 03:21 Now, there is another place to find this, so I'm gonna triple click just the top
• 03:24 paragraph and on the right mouse button, check it out, Translate is right there.
• 03:29 So if this is something you're going to be doing a lot,
• 03:31 you don't have to go to Review > Language > Translate.
• 03:34 Just right-click, hit Translate, and there we go, the translator is loading, and
• 03:38 we could go through the same process.
• 03:40 All right, just wanted to let you know that you have some great options in here.
• 03:44 It used to be really hard to translate documents, and
• 03:47 now it's just a click of the button.

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