Compare Documents

Quick reference

• 00:05 All right, in this lesson, we're going to talk about comparing documents,
• 00:08 which is an awesome feature if you're a teacher, and
• 00:10 you assign a homework assignment electronically.
• 00:13 When they're done with it, you can compare their version to your master, and
• 00:17 basically correct the paper electronically.
• 00:20 It's pretty awesome.
• 00:21 If you're in the legal field, of course, there's two options.
• 00:23 You can compare a new document to an old one, or you can combine two revisions
• 00:28 of a long document into one merged document, highly advanced.
• 00:33 You have to be really good with track changes and managing changes.
• 00:37 It takes a little bit of time to do the combined, because it is advanced,
• 00:40 so, today we're just going to do the compare.
• 00:43 I'm going to go and activate on the review ribbon,
• 00:45 I'm going to click on compare even though I have my original document
• 00:48 open on my screen, it still wants me to choose it and go get it.
• 00:52 So I happen to know that it is, let's see, I thought it was right here.
• 00:57 Here we go, I want this one, and I'm going to compare it to this one right over here
• 01:01 because I have another one right over here.
• 01:05 Okay, after you have them chosen, you can label the changes with author,
• 01:10 or you can change that to whatever you want.
• 01:14 I do want to point out there's this little button hovering right here.
• 01:17 Never ignore it.
• 01:18 These buttons that say More, or Options, always click them so
• 01:22 you can see what else you can do in here, okay?
• 01:24 Got a few more options, it's worth reading through these, mostly right here,
• 01:29 show the changes in the original, in the revised, or brand new document.
• 01:33 I'm going to leave that one there, so
• 01:35 you can see the end result will be in a brand new document.
• 01:38 I'll go ahead and click okay, and
• 01:40 it is actually doing the work, and keep an eye on the title bar right up here.
• 01:45 The title bar shows Compare Result 1.
• 01:48 It basically tells you, right in front of us on the title,
• 01:53 that this is a comparison document.
• 01:55 Now, this whole screen looks a little crazy right now
• 01:58 because it invoked the track changes feature.
• 02:01 Notice my track changes the reviewing pane is on, which is right over here.
• 02:06 And I would have to go through and accept changes or reject them at this point.
• 02:10 So because it does look a little confusing, I can scroll through,
• 02:14 and actually, I'm just going to go and turn off that pane.
• 02:17 Now, on the left, this is the compared document.
• 02:21 On the right, I have two panels.
• 02:22 One says Original, one says Revised, this is the final compared one.
• 02:27 So it went out and
• 02:28 found the changes, then it is showing me in one nice place how everything works.
• 02:32 Now it's up to me to go through and accept changes or reject them,
• 02:36 or maybe I just want to print this the way it is.
• 02:39 If I'm a teacher, I'm just going to print this and
• 02:41 see if they are the same as what I expected the changes to be made.
• 02:44 So, it's that easy to do this feature, but again,
• 02:48 it's just one of those things you have to know even exists in order to use it.
• 02:53 So again, that is the compare section, and
• 02:56 it does kind of play a role with track changes, even though my track
• 02:59 changes button isn't on, as you can see, that's exactly what happened.
• 03:03 Crossed out the old, showed the change right there,
• 03:06 it's either right or it's wrong.
• 03:08 You will decide when you accept it.
• 03:10 Okay.
• 03:11 Thank you.

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