Format Painter

Quick reference

• 00:04 In this lesson, we're gonna review the Format Painter.
• 00:07 I touched on it briefly in the previous lesson,
• 00:09 but we're gonna take it a step further this time.
• 00:11 Let's go ahead and locate it.
• 00:13 It's right up here on the Home ribbon.
• 00:15 When you float your mouse on top of it,
• 00:16 you can read all the instructions on how to use it on the tool tip.
• 00:20 Please notice the title.
• 00:21 It also says Ctrl+Shift+C will copy the format, Ctrl+Shift+V,
• 00:25 as in Victor, will paste the format.
• 00:27 And it's your personal preference.
• 00:28 You can hit the button, or you can use a keyboard command.
• 00:31 You'll choose as you get better using it.
• 00:34 And let's go ahead and start using this thing.
• 00:36 First of all, I need to select the format that I really like.
• 00:40 And I like this format.
• 00:42 And when I select and let go, notice my mini bar shows up, and
• 00:45 it also has a Format Painter right there where I'm working, and I love that.
• 00:49 And the Format Painter is honestly one of the best buttons Microsoft has ever
• 00:53 given us.
• 00:54 Now, if I click it once, I get to use it once.
• 00:56 So I'm gonna click it once.
• 00:58 When I move my mouse down, there's a little paintbrush.
• 01:00 And I can wipe it left to right or right to left,
• 01:02 it doesn't care, just as long as you click and drag where you want it to apply.
• 01:06 And it finishes, and I'm done using it.
• 01:09 But there's another little trick here, and that is a double-click.
• 01:11 Again, I'm going to select the format I like.
• 01:14 This time, I'm going to double-click the Format Painter.
• 01:17 Now when I float my mouse and click and drag with it, it applies it right there.
• 01:20 And I can take it up here and apply it right here as well.
• 01:23 Do you see what's happening?
• 01:24 Now, if I want to get rid of it, I have to hit Escape, so I'm gonna hit Escape.
• 01:28 All right, now I'm going to select Topic #3.
• 01:32 Now notice I'm not gonna click and drag Topic #3.
• 01:35 I'm gonna float my mouse into the margin, click once, and
• 01:37 it selects the entire line.
• 01:39 Plus it gives me my mini bar.
• 01:41 So I'm gonna select the Format Painter just once.
• 01:44 I'm gonna come out here and click and drag over the top of it.
• 01:47 There we go.
• 01:48 Now, what we're gonna do is apply Topic #1 format to these two lines, and
• 01:53 then Topic #2 format to these two other lines, right?
• 01:56 So I have the instructions sort of written into the exercise.
• 02:00 So Topic #1 format, click off to the left into the margin,
• 02:03 double-click the Format Painter, click, click.
• 02:06 And go ahead and repair the line underneath of it by clicking it once.
• 02:09 Now, notice you don't see the little paintbrush attached to my arrow.
• 02:12 But when I move into the text, now you see it.
• 02:15 So trust me, it's on.
• 02:17 It's just when I've got my arrow out into the margin, you don't see that it's on.
• 02:22 So you just kinda have to trust that, yeah, it's on.
• 02:25 Now, it's always a good idea to turn this off when you're done using it.
• 02:28 'Cause you will forget that thing is on, and you'll format something,
• 02:32 and it will be a little bit of a catastrophe.
• 02:34 But to turn it off, we can come back up here and unclick it.
• 02:38 Or we can just hit Escape on our keyboard.
• 02:39 I'm gonna tap by Escape key and watch, that paintbrush will vanish, there it is.
• 02:43 It's currently off, and the button turned itself off as well.
• 02:46 So all right, let's go do the next one, Topic #2.
• 02:49 And I'm going to double-click the Format Painter button, and
• 02:52 I'm gonna come down here and apply it to this line.
• 02:54 It says Apply Topic #2, apply Topic #2.
• 02:57 And now I've gotta turn it off, hit the Escape key.
• 03:00 And I'm going to go right back up here to Topic #3.
• 03:02 This time I'll just click it once, 'cause I only need to apply it once.
• 03:05 And come down here and apply Topic #3.
• 03:08 And there you go, it turned itself off 'cause I only clicked it once.
• 03:11 So the best thing about the Format Painter, if you're gonna use it once,
• 03:14 just click it once.
• 03:16 If you're going to use it a few times, double-click it, and
• 03:19 then use it until you're done.
• 03:20 But for goodness sakes, remember to turn it off with the Escape key or
• 03:24 click on the button.

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