Fun and Functional Paragraph Formats

Quick reference

• 00:04 In this lesson, I'd like to introduce you to three more items in
• 00:07 the paragraph function, they're fun and they're functional.
• 00:11 On the home Home ribbon, over in the Paragraph group,
• 00:15 we have this button that is Sorting, this one is Shading,
• 00:19 also known as paragraph color, and this one is Borders.
• 00:23 So let's go ahead and work on the very first paragraph.
• 00:25 Whenever you you click inside a paragraph, the computer's looking for
• 00:28 where the Entire key is, where was the paragraph stopped?
• 00:32 And in this case it was stopped at the very end of it.
• 00:34 So no matter where you click,
• 00:36 what we do next is gonna apply to the entire paragraph,
• 00:39 anything that's in the Paragraph group will apply to an entire paragraph.
• 00:43 Meaning you don't have to highlight the whole thing in order to get it to apply.
• 00:47 So let's go ahead and start with shading.
• 00:48 If you hit the drop-down arrow on the Shading button,
• 00:51 watch the screen as I just float my mouse around in the background.
• 00:54 Now, the beauty of this is you are highlighting the entire paragraph,
• 00:59 including the empty space beyond that last sentence.
• 01:03 So I'll go ahead and choose this color, and look.
• 01:05 Now, had I applied line highlighting, that would've been different and
• 01:08 I wouldn't have been able to shade this empty area here.
• 01:11 So it's a great way to really put a bold color or
• 01:14 a bright color behind a paragraph to make it stand out.
• 01:18 Generally used for a banner across the top of a report or something,
• 01:22 where you want a nice, even shade of text in the background of your text.
• 01:27 On the next paragraph, we're gonna go ahead and apply borders here.
• 01:30 Again, because it's a paragraph function, I just need to put my insertion point in
• 01:34 the paragraph, I don't have to triple-click to highlight the whole thing.
• 01:38 Click on the Border button drop-down arrow and go ahead and float your mouse and
• 01:42 watch what happens, that's a bottom border.
• 01:45 Here a line appears at the top, here at the left side, here at the right side and
• 01:49 look at this one, the All borders, this is how you can wrap a line.
• 01:53 I'll go ahead and click on that one,
• 01:55 it's how you wrap a line around an entire set of text.
• 01:58 Excellent to draw attention to maybe a note or
• 02:02 a sub-note or an explanation under a long line of text.
• 02:07 This last line, sometimes a list needs to be rearranged alphabetically, and
• 02:11 in the older versions of Word, we would've had to manually retype these or
• 02:15 move them to the correct order.
• 02:17 Now all we have to do is,
• 02:18 I do have to select the range that I want to alphabetize.
• 02:22 I come up to the Paragraph group and here we have a Sorting button,
• 02:26 when you click that it asks me, sort by paragraph, is it text?
• 02:30 Remember, hit those drop-down arrows, read them, continue to learn.
• 02:34 Always be aware of what's under those drop-down arrows,
• 02:36 you'll become a better computer user.
• 02:39 And I can choose Ascending or Descending.
• 02:41 Ascending means A-to-Z, Descending means Z-to-A.
• 02:45 I'm gonna leave these settings as they are, go ahead and click OK,
• 02:48 and watch my list, my shopping list over there, absolutely rearrange itself.
• 02:53 I love that button, it saves you a lot of rework time,
• 02:57 saves you a lot of frustration, raises your productivity.
• 03:02 I hope you like those features, please go ahead and practice those.

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