Line Spacing

Quick reference

• 00:04 Hello, I'd like to talk to you about line spacing.
• 00:07 Now in this first paragraph, the line spacing basically is set at normal, and
• 00:12 basically there's enough white space between the lines and text for
• 00:17 the human eye to just discern the text.
• 00:19 But maybe you wanna adjust it, or change it for whatever reason.
• 00:23 So the button is on the Home ribbon in the paragraph group.
• 00:26 And it's right here, Line Spacing.
• 00:29 When you hit the drop down arrow, you can see all the options.
• 00:31 And as I float my mouse along here, you're going to see that first paragraph adjust
• 00:35 itself because that's where my insertion point was.
• 00:38 This is a paragraph feature, so whatever paragraph I've clicked into,
• 00:41 I don't have to have the whole thing selected, just be in the paragraph.
• 00:44 Here's one and an eighth line spacing, one and
• 00:47 a half, double line spacing, two and a half, and three.
• 00:52 So generally, one is the old fashioned typewriter way.
• 00:56 That was the standard.
• 00:57 We had single spacing, we had double spacing.
• 01:00 That was it.
• 01:00 But at some point, Microsoft decided to go to one and an eighth spacing as
• 01:06 the standard, which is fine, it just spreads it out a little more, so.
• 01:11 All right, let's go on to the next one now.
• 01:12 Double-spacing was basically if you were writing an essay or a manuscript and
• 01:17 someone would be making editing marks into that, onto that paper.
• 01:22 They needed room to write those marks, so that's why we go to double spacing.
• 01:26 So I'm gonna click into the second paragraph,
• 01:28 click on the line spacing button, and choose 2, okay?
• 01:31 So there you go, and there's plenty of room to write those marks.
• 01:35 Now the last paragraph is if you really wanna spread things out,
• 01:39 you can go to two and a half or three.
• 01:41 In all my years of office administration I never had used three point
• 01:46 line spacing, but for some reason it is now an option with Microsoft.
• 01:51 You can choose that if you want.
• 01:52 Well, this is all fine until you reach a point where your text is
• 01:57 going off the page unnecessarily, and you need to pull the lines closer together.
• 02:02 The best way you do that would be simply select the entire document,
• 02:07 I just did a click and drag and it rolled off my screen.
• 02:09 And now I can just switch it back to single spacing.
• 02:12 Well, there's a trick to do that.
• 02:13 Ctrl+1 on your keyboard, Ctrl+1, single spacing.
• 02:17 Ctrl+5 is one and a half, so it'd be single plus a half.
• 02:21 So Ctrl+5, one and a half spacing.
• 02:23 Ctrl+2 is double spacing, and that's it for the control keys.
• 02:27 We have one, five, and two, all right.
• 02:29 If you wanna do anything further or differently you must use the button, and
• 02:33 go to one and an eighth or two and a half, or three.
• 02:36 It's your options, okay?
• 02:38 I'll go to one and a half.
• 02:39 But we have one more option in there called Line Spacing Options.
• 02:43 When I click on that one, now we can actually get kinda technical.
• 02:47 Here's my indents and spacing, indention and spacing right here.
• 02:51 So I can add lines a little before, a little after the paragraph, but
• 02:55 right over here, this is one and a half lines.
• 02:57 So I can click on that and go single, one and
• 03:00 a half double, at least a certain amount exactly or multiple options.
• 03:04 Okay, so just so
• 03:05 you know you have even more technical adjustments to make in here.
• 03:10 If you actually have to save on space and get technical, here's how you would do it.
• 03:14 All right, I hope that helps you and
• 03:16 I hope you learn those control keys are awesome, thank you.

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