Navigation Pane

Quick reference

• 00:04 The Navigation Pane in Microsoft Word is one of the best kept secrets in Word.
• 00:09 There's two places to turn that on.
• 00:11 So you can click on view and activate navigation pane.
• 00:15 Also down here on the bottom left where it says page one of two,
• 00:17 if you just click that, up comes your navigation pane by default.
• 00:21 Now, on the navigation pane itself there's three sections.
• 00:24 There's headings, which will list all the headings.
• 00:27 There's pages, which will show you thumbnails of all the pages.
• 00:31 And there's results, and
• 00:32 this is if you search the document like Ctrl + F for find.
• 00:35 And so, let's go ahead and start with the headings.
• 00:38 First of all, headings on the document are set up on the home ribbon in this section,
• 00:43 the style section and headings.
• 00:45 So this is how you quickly can click and
• 00:47 navigate though a document to all the different headings.
• 00:50 Wonderful if it's a long, manual with headings all through it.
• 00:54 You can just skip to the one you want.
• 00:56 Now, the pages, same story.
• 00:59 I only had two pages here, but I can just click on whatever page, and
• 01:02 it will zoom me right there.
• 01:04 I'm not scrolling at all,
• 01:05 I'm just clicking on which thumbnail I want to activate and it does.
• 01:09 If I had 100 pages, I would have 100 thumbnails right there.
• 01:12 Now another way to zoom through a document is that the results basically the find
• 01:18 function that our little magnifying glass indicates that we are gonna search for
• 01:22 something.
• 01:23 And I'm gonna search for the word sample.
• 01:25 So I just type that in there and I didn't even hit Enter.
• 01:28 It just automatically highlighted all the instances of the word sample.
• 01:34 And plus, I can go ahead and click to the one I want.
• 01:38 A wonderful way, especially, with hundreds of pages in the document.
• 01:42 A wonderful way just to find a certain word.
• 01:44 But we have more.
• 01:45 So notice, on this navigation table there is a dropdown arrow at the end.
• 01:49 We have options, advanced find, replace, go to a certain page.
• 01:54 And you can also find graphics, and tables, and equations, and comments, and
• 01:57 all these wonderful things, but I do wanna show you the Replace,
• 02:01 cuz this is the best way to find one word and replace it with another.
• 02:05 So, I'm gonna go ahead and activate Replace and
• 02:07 I wanna find the word sample and replace it with the word other.
• 02:11 But before I do that.
• 02:12 And I am going to do that, and hit replace all.
• 02:14 Cuz I don't want to waste any time doing one area at a time.
• 02:16 I want them all gone.
• 02:17 But look at this button, the more button.
• 02:20 When I activate that, you can actually find and replace a certain format,
• 02:26 or a special character, as long as you just know
• 02:30 that this little more button right here has a little bit of magic, okay?
• 02:35 So I'll go ahead and find Sample, replace with Other, and
• 02:39 I'm gonna go to Replace All.
• 02:41 And just like that, it says we made 3 replacements.
• 02:43 Do you wanna continue searching from the beginning?
• 02:45 Of course I do, then for a total of 6 replacements.
• 02:49 Hit OK, and when I close that, there they are.
• 02:53 So now if I find the word let’s see other, it will automatically highlight and
• 02:59 go to all the instances of other, and it won’t even find any sample ones at all.
• 03:03 So that is a great way of how you use the navigation pane, and
• 03:07 I must tell you when I am working in Microsoft Word, it is my habit to make
• 03:11 sure my navigation pane is on at all times because skipping around to the headings,
• 03:16 skipping around to the pages is invaluable.
• 03:20 Less scrolling, happier computer user, all right, thank you.

Lesson notes are only available for subscribers.