Use Multiple Windows

Quick reference

• 00:04 In this lesson, you're going to learn how to manage multiple windows.
• 00:08 If I've got two pieces of paper that I need to compare on my desk,
• 00:11 I simply lay them side by side and I do a visual comparison.
• 00:15 Well here's how to do that same thing in Microsoft Word.
• 00:18 If you'll click on your View ribbon, you'd have a Windows group.
• 00:21 And right over here, we have a button that says Switch Windows.
• 00:24 Now the Switch Windows simply allows us to see
• 00:27 one screen from the other different documents.
• 00:30 And I've got lesson 39 open, and here I've got lesson 40 open.
• 00:34 But that doesn't help me see them side by side.
• 00:36 That basically creates a shuffle effect.
• 00:39 Well, the next button to the left says View Side by Side.
• 00:42 When you click this, a couple things are gonna happen.
• 00:44 My ribbon's gonna shrink, cuz the windows are going to shrink.
• 00:47 But the other button right below this, is gonna light up.
• 00:50 So I'll go ahead and click View Side by Side, they shrunk up,
• 00:54 if you float your mouse there, it says View Side by Side, I could turn it off,
• 00:58 and the next one says, Synchronize Scrolling, so watch what happens.
• 01:01 When I click into this document and scroll, both documents on
• 01:06 either side are scrolling at the same time called synchronized scrolling.
• 01:10 If I don't want that to happen, I simply turn off Synchronized Scrolling and
• 01:14 now I can scroll the left side but the right side will stay in place.
• 01:18 If you don't want any of this to happen,
• 01:20 simply turn of the View Side by Side and that all goes away.
• 01:24 Well that's very nice when you've got two documents,
• 01:26 different documents you'd like to see side by side.
• 01:28 In this case, I wanna see a section of this long document.
• 01:32 This lesson 40 is a seven page document.
• 01:34 There's text on Page 7 that I need to compare to text on Page 1.
• 01:38 Instead of scrolling down and back and forth, what I'm going to do
• 01:42 is I'm going to click this button called Split, I'm gonna split this window.
• 01:46 Now notice, when I hit Split, that button immediately changes to Remove Split,
• 01:51 and I have a line across my screen.
• 01:53 Now this is the same document.
• 01:55 I am on Page 1 up here, and I'm on Page 1 down on the bottom section.
• 01:59 But I can easily scroll down or go to all the way to the bottom to the last page and
• 02:05 find the text that I want to compare to, there it is.
• 02:08 All right, so here I've got Page 1 text compared to Page 7 and
• 02:14 this is Page 7 text compared to Page 1 right by each other, no scrolling,
• 02:18 no shuffling, no zooming around.
• 02:21 This is the most efficient way to compare two parts of a document that are far away
• 02:25 from each other.
• 02:25 And now we are going to hit that Remove Split and
• 02:28 a Ctrl+Home takes us back up to the top.
• 02:31 Now we've got this next button.
• 02:33 This is called Arrange All.
• 02:34 Now this is going to, when I click it, arrange both open documents side by side,
• 02:40 but top and bottom, okay, so horizontally.
• 02:44 Whereas View Side by Side made them line up vertically.
• 02:47 The Arrange All actually allows them to line up horizontally.
• 02:51 And it all depends on you, and what you want to see, and what you're comparing.
• 02:54 But just so you know, these buttons are invaluable.
• 02:57 Actually, I just wanna go back to my lesson 40.
• 03:01 Go ahead and maximize my screen on lesson 40.
• 03:03 Pay attention to this now, and
• 03:05 that is a beauty of managing your windows with the View ribbon, the Window feature.
• 03:10 It will make you a better Microsoft user because you'll be more efficient.

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