Modify and Organize Presentations

Quick reference

• 00:04 Let's take a look at some more modifications that we can make to existing
• 00:08 presentations using Copilot.
• 00:10 So we're working with our yoga presentation.
• 00:13 I'm on slide two, and I'm going to ask Copilot to replace some of the text.
• 00:18 So I wanted to replace the text in bullet two with the text,
• 00:23 yoga was originally developed as a way to calm the mind and body.
• 00:28 So I've made a slight wording change just there.
• 00:31 Let's send it through and see if it can change the text.
• 00:34 And I can see that yes, it can.
• 00:36 So you're not stuck with the text that it's generated,
• 00:38 you can make modifications.
• 00:39 Let's make another change.
• 00:42 This time I'm going to say,
• 00:43 change the background fill color of this slide to black.
• 00:47 So let's see if it can apply formatting.
• 00:49 And there we go, it's changed that background color.
• 00:53 Now notice I specifically said this slide only.
• 00:56 So let's try and do this for all of the slides.
• 00:59 So I'm going to say change the background fill color of all slides to black.
• 01:04 Now you can see there it says that it's changed the background color of all slides
• 01:08 to black, but it actually hasn't.
• 01:10 So I can still see if I look at my presentation that the rest
• 01:13 of these slides still have that green background, so
• 01:16 sometimes Copilot can be a little bit inconsistent.
• 01:19 Now that can be to do with the way that you've worded the prompt, so
• 01:23 you might want to reword your prompt and give it another go, or
• 01:26 sometimes it just simply can't do what you're asking it to do at this stage.
• 01:31 Remember, this is a product that is going to evolve over time and
• 01:35 more features will be added to make it even more powerful.
• 01:38 So I'm going to change the wording of my prompt, this time to format the background
• 01:42 of all slides to black and see if it works any better using that prompt instead.
• 01:47 Now I can see that it still hasn't done it, but this time,
• 01:50 it's actually giving me a little bit more information, so
• 01:52 it's giving me directions about where I need to go.
• 01:55 And if I click on Show Me,
• 01:56 it's going to take me to the option I need to format the background.
• 02:00 So from here I can now change it to black.
• 02:03 And if I click Apply to All at the bottom,
• 02:06 is going to apply that black formatting to the background of all of my slides.
• 02:11 So sometimes even if Copilot can't do it directly for you,
• 02:15 it will show you in PowerPoint where you need to go to access that feature,
• 02:19 which is also pretty cool, it's like an inbuilt help.
• 02:22 Let's type another prompt.
• 02:24 This time we're going to increase the font in the title
• 02:27 placeholder on slide 1 to 24 points.
• 02:30 So I basically, just want to make that title a lot bigger.
• 02:32 Now remember for things like this at the moment,
• 02:35 it is quicker just to do some of these things manually.
• 02:39 But the speed of Copilot, again is something that will change overtime.
• 02:42 Now, I can see here that that font size has been increased to 24, but
• 02:46 that's actually a bit too small for me.
• 02:48 So let's change this to 44 points and send that through.
• 02:52 And there we go.
• 02:53 If you take a look in the font group up at the font size drop down,
• 02:55 you can now see that that says 44 points.
• 02:56 Now this time, I'm going to get Copilot to add sections into my presentation.
• 03:04 And sections just allow us to break up our presentation into smaller topics or
• 03:09 related slides.
• 03:10 And we can collapse and expand them so
• 03:12 that we can focus in on which part of the presentation we are most interested in.
• 03:17 Now, this is one of the things that I found to be a little bit flaky when
• 03:21 working with Copilot.
• 03:22 Sometimes it does it, sometimes it doesn't.
• 03:24 Now you can see here, it actually has done it for me,
• 03:27 it's added sections into my presentation.
• 03:30 And I can see here in the slide pane, it's telling me or
• 03:33 it's giving me an overview of the different sections that it's created and
• 03:37 the slides that have been added to those sections.
• 03:39 And I can use these to collapse and expand different sections up to
• 03:43 focus on the section of the document that I'm most interested in.
• 03:46 So this is a nice, neat way of organizing your presentation.
• 03:50 I'm going to type in hide the notes pane.
• 03:52 Let's see if it can do that.
• 03:54 Now, this is one of those things that it can't do.
• 03:55 You can see it says you can find the notes feature on the view tab of the ribbon, but
• 04:00 I can't access it directly.
• 04:02 Would you like me to show you?
• 04:03 So yes, show me, and it's going to take me right there.
• 04:07 When I click Notes, it's going to hide those notes.
• 04:10 So even if Copilot can't do something for you at this stage,
• 04:13 it's pretty good at directing you as to where you need to go.
• 04:17 So considering that we had absolutely nothing five minutes ago,
• 04:21 I think we're on our way to building a pretty awesome presentation.

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