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About this lesson

How to create a new Google Form and introduction to settings menu, color palette and questions type menu.

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Google Forms Basic Controls Solution
Link Google Forms Basic Controls
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Quick reference

Google Forms Basic controls

Google Forms is an app for creating surveys, tests, questionnaires, and any other type of fillable form.

When to use

When you want to get some kind of standardized information from a group of people.

Instructions

Creating a form with a template

  • Create a new Google Forms file
  • Click the back button in the top left corner to open “Forms Home”
  • Click “more” in the dark area at the top of the screen
  • Scroll down to see all the templates and click on the template you want to use

“Add” sidebar

  • Add question - Add a question
  • Add title and description - Add a title with a description
  • Add image - Add an image
  • Add video - Add a video from Youtube
  • Add section - Add a new page

Move an object

  • Click on the six dots above the object
  • Drag the object

Changing the color scheme

  • Click the button that looks like an artist’s palette
  • Choose the color you want to use

Changing the background image

  • Click the button that looks like an artist’s palette
  • Click on the image button
    • Click “Upload photos” to add a photo from your computer
    • Click “Your albums” to add a photo from Google+
    • Click on a category on the side
      • Scroll through the images in the right window
  • Click on an image
  • Click Select

Preview

  • Click the eye shaped button to see what the form will look like to people answering the questions

Settings

  • General
    • Collect email addresses: Record the email addresses of the people who fill out the form
    • Response receipts: Send respondents a copy of their responses automatically, or if they request it
    • Limit to 1 response: Only allow one response per person
    • Respondents can edit after submit: Lets people change their answers after they have submitted the form
    • See summary charts and text responses: Lets people see charts summarizing how other people filled out the form
  • Presentation
    • Show progress bar: Shows the respondent a bar displaying how close they are to finishing the form
    • Shuffle question order: Randomly mix the order of the questions for each respondent
    • Show link to submit another response: Give respondents a link when they finish the form to fill it out again
    • Confirmation message: Write a message that respondents will see when they submit the form
  • Quizzes
    • Make this form a quiz that automatically corrects students’ answers

Send the form

  • Click “Send”
  • Send via Email - Send the form to people’s emails
    • Enter email addresses
    • Write a subject
    • Write a message
    • Click “Include form in email” to include the form inside the body of the email (otherwise the email will contain a link to the form)
    • Click “Send”
  • Send via Link - Get a link to the form. Following the link will take people to the form
    • Copy the URL
    • Paste it where you want people to click on it
    • Click “Shorten URL” to make the link shorter
  • Embed HTML - Add the form to you website
    • Change the width and height to fit your website
    • Copy the code
    • Paste it into the code of your website
  • Share form via Google+ - Share the form on your Google+ account
  • Share form via Facebook - Share the form on your Facebook account
  • Share form via Twitter - Share the form with your Twitter account

More (the three dots)

  • Make a copy - Make a copy of the form in your Google Drive
  • Move to folder - Move the form to another folder in your Google Drive
  • Move to trash - Remove the file from your Google Drive
  • Get pre-filled link - Fill out questions in your form, then get a link to that pre-filled version
  • Print - Print your form
  • Add collaborators - Invite people to help you create your form
  • Script editor - Edit computer code
  • Add-ons - Add a 3rd party app to expand what Google Forms can do
Login to download
  • 00:04 Sometimes you just wanna know what others are thinking of or perhaps sometimes
  • 00:09 you need a way to collect information such as other people's email addresses.
  • 00:15 Well Google Forms can be a great solution if you want to create a survey,
  • 00:20 a questionnaire, or just collect information from the web.
  • 00:25 To start a new form we want to select the NEW button,
  • 00:28 and we're going to scroll down, we're going to come down to the More option, and
  • 00:32 here we will find Google Forms.
  • 00:34 By clicking on Google Forms, it will open up a new blank form for
  • 00:39 us to start inputting new information.
  • 00:42 Now you can see there's not a whole lot going on just yet.
  • 00:46 Let's start by giving this form a title.
  • 00:49 I'm gonna call this a Color Quiz.
  • 00:51 I'm gonna make this one really simple and
  • 00:53 if we want, we can add a description as well.
  • 00:56 Next, let's come down to the question area and I'm gonna make this so simple.
  • 01:00 I'm just gonna add a single question.
  • 01:03 What is your favorite primary color?
  • 01:10 And of course after the question I need to give some options.
  • 01:14 Now by default the question options are Multiple choice.
  • 01:18 We can change this and
  • 01:19 we're gonna take a look at the different options here in a subsequent video.
  • 01:23 In this case I'm just gonna put in the three primary colors,
  • 01:27 let's get rid of that capital L.
  • 01:30 Blue, red, and yellow, these were the three options
  • 01:34 I want to give to those people who are accessing this particular form.
  • 01:39 So now we can take a look at what this will look like to the actual user.
  • 01:44 If we go to the top right hand side of the screen we have a preview icon.
  • 01:48 I'm gonna select this and in a new tab it's going to give us our Color Quiz.
  • 01:54 This is how it's going look like to users who receive this particular form.
  • 02:00 So I'm gonna say, what is your favorite primary color?
  • 02:02 I'm gonna select Red, and I'm gonna select submit.
  • 02:07 I get a quick thank you answer here that my response has been recorded.
  • 02:12 And let's go back to our form over here,
  • 02:14 now you will notice that there are two different tabs at the top of your form.
  • 02:18 The first one are the QUESTIONS, and that's where we've already taken a look at
  • 02:22 how we can create a very simple multiple choice question.
  • 02:26 But the second tab is RESPONSES, and you can see that we have a new response,
  • 02:30 the one that we just entered ourselves.
  • 02:33 And here it's showing that we have just the one response, and it's Red.
  • 02:37 Red is the response that we are given.
  • 02:40 Of course, if you have a dozen or a hundred or maybe even a few
  • 02:43 thousand different responses, you'll get a nice clean pie chart here.
  • 02:47 See what is most popular among those that you have polled.
  • 02:52 Let's take a closer look at the additional options we have available to us along with
  • 02:57 how we can send our form to respondents.
  • 03:00 First, if you'd like to change the color scheme,
  • 03:03 select the Color Palette icon here.
  • 03:06 And you can select by a variety of different preset colors.
  • 03:10 You also have the opportunity to upload your own photo
  • 03:14 which will appear as the header here.
  • 03:17 Next, let's take a quick look at the Settings icon.
  • 03:20 Here we can make a number of changes.
  • 03:22 For example, we can choose to collect email addresses as we send out our form,
  • 03:28 we can restrict as to who can access our form and
  • 03:32 also limit them to only one response per person if need be.
  • 03:36 Now we can also give a few other options to our respondents such as,
  • 03:40 do they have the ability to edit their answers after they submit?
  • 03:45 And can they see the summary charts and text responses?
  • 03:49 In the second tab which is titled PRESENTATION
  • 03:52 we can add a few other changes to our forms.
  • 03:55 For example, we can include a progress bar which will show up at the top
  • 03:59 of the form as they progress within their form.
  • 04:03 We can also choose to shuffle the question order.
  • 04:06 So instead of having the first question always being asked first,
  • 04:10 we can choose if they are shuffled for each respondent.
  • 04:14 Lastly we can always convert our form into a quiz and in this format we can
  • 04:20 actually grade and give a point value for individual questions.
  • 04:26 Lastly, let's take a look at the SEND button.
  • 04:29 Once we are happy with our form, we wanna be able to send it, so
  • 04:33 we can start receiving responses.
  • 04:35 By selecting the SEND button we have a few different choices here.
  • 04:40 First, we have the ability to send our form via email, and
  • 04:44 we can input our email addresses along with a subject and message right here.
  • 04:49 But perhaps the most common way of sharing forms and
  • 04:52 sharing surveys, is by using a link.
  • 04:56 By selecting the link icon, we are given a link, and
  • 05:00 if we'd like to shorten that URL we can do so there.
  • 05:03 And let's test it out, I'm going to copy this link,
  • 05:06 I'm gonna open up a blank new tab.
  • 05:08 I'm gonna paste it and here you go.
  • 05:11 Now we see the form as if our respondents would see it.
  • 05:15 The only reason why I'm seeing this edit icon is because I'm still logged in to
  • 05:19 my Google account.
  • 05:20 But for all other respondents, they will see this form ready for them to fill out.
  • 05:26 So, we're gonna get into much more detail in the next few videos as how we can
  • 05:31 change the question type, how we can use our forms in a variety of ways and
  • 05:36 how we can collect those responses from different people online.

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