Locked lesson.
About this lesson
How to make a quick visualization of summary of response and exploration of common pitfalls such as sorting columns and deleting cell data.
Exercise files
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The Responses Tab SolutionLink The Responses Tab
Link
Quick reference
The Responses Tab
The responses tab in Google Forms summarizes and analyzes the responses submitting to a form.
When to use
When you want to see what sort of answers people are giving to your form, and compare their answers to each other.
Instructions
Summary
- Insights
- Average: The average of all the scores
- Median: The score of the middle response
- Range: The range between the lowest score and the highest score
- Total point distribution: A chart showing how many respondents scored each number of points
- Frequently missed questions - The questions that often received wrong answers
- Questions - Each question in the form has a chart displaying how many people chose each option, as well as the correct answer if there is one. The chart is different for each type of question
Individual
- Look at individual responses
- Print or delete individual responses
Create spreadsheet
- Create a spreadsheet that contains a list of responses from the form
or
- Add a list of responses from this form to another spreadsheet
NOTES: The spreadsheet is linked to the form, so that new responses are automatically added to the spreadsheet. Making changes to the spreadsheet does not affect the form.
The three dots
- Get email notifications for new responses - Receive an email every time someone submits a response to this form
- Select response destination - Change the spreadsheet the form is linked to
- Unlink form - Stop automatically updating the spreadsheet with new responses
- Download responses - Download the responses as a .csv file
- Print all responses - Print all the responses
- Delete all responses - Delete all of the responses
- 00:04 Once your form is live and you have been sharing it with others,
- 00:07 you're gonna want to come back and review their responses.
- 00:11 Here at the top of the form, right next to QUESTIONS, is our RESPONSES tab.
- 00:15 And you will see it will give you a summary of the total number of responses
- 00:20 which you have received.
- 00:22 By clicking on RESPONSES, we get a nice summary view of all of the results.
- 00:27 So here we are looking again at our Color Survey.
- 00:31 The first question is, What is your name?
- 00:33 So we get a list of everyone who has completed this form.
- 00:37 Our next question was, what is your favorite primary color?
- 00:40 And here we can see that both red and
- 00:43 blue receive many more votes or a few more votes than yellow.
- 00:47 And if you hover over the pie chart, you will get the specific total count.
- 00:52 Lastly, we asked how likely is it that they will share this quiz with others?
- 00:57 And you may recall that this was a linear scale.
- 00:59 We can see the majority of responses gave it 5 out of 7,
- 01:04 one gave it a 3, and someone gave it a 7 over here.
- 01:09 Now, this is a great summary view of all of our responses, but
- 01:12 perhaps you want to dive a little bit deeper.
- 01:15 Perhaps you'd like to know how Julie responded.
- 01:18 In order to find that information, we will wanna click the INDIVIDUAL button.
- 01:23 Here we have the opportunity to cycle through all of the individual responses
- 01:28 by clicking on the arrows here, or we can type in a specific number.
- 01:34 Here you can see I have found Julie's entry.
- 01:37 Her favorite color is blue, and
- 01:39 I can also see that she was the only person who gave a 7 in the last question.
- 01:45 This may be helpful, because perhaps if I have Julie's contact information,
- 01:49 I may want to reach out to her and either congratulate her for sharing this
- 01:54 with others or give her an additional incentive to share this quiz with others.
- 01:59 Now, in some cases, you may wish to delete a particular response.
- 02:03 In order to do that, just find that individual response and
- 02:07 select the trash can here.
- 02:10 Now, let's go back to the SUMMARY tab for just a moment.
- 02:14 In the top right hand corner, we have a few more options available to us.
- 02:19 This little green icon will allow us to create a new spreadsheet
- 02:23 with the information that we see here.
- 02:26 And next to that we have three dots which give us even more options.
- 02:32 The first one allows us to get email notifications for new responses.
- 02:37 So this may be helpful if you wanna be notified immediately
- 02:41 once someone has taken your form.
- 02:44 Next, we also have the ability to download our responses into a CSV file,
- 02:48 perhaps if we'd like to manipulate it in some other application.
- 02:52 We can also print all of our responses if we desire.
- 02:55 And lastly, if we'd like to reset our quiz or reset our form,
- 03:01 we have the ability to delete all of our responses.
- 03:07 Let's take a closer look at what our RESPONSES tab looks like for a quiz and
- 03:12 also how we can send our collected data to a separate spreadsheet.
- 03:17 Remember, we can create a quiz from any form within Google Forms and
- 03:23 give each question a point value.
- 03:25 In this example, you can see at the top, I can quickly view the average, the median,
- 03:30 and the range of those who have submitted answers to this quiz.
- 03:35 I'm also given a highlight of the most frequently missed questions.
- 03:40 Now, these are not questions that have been omitted by those who have
- 03:43 taken the quiz.
- 03:43 This is highlighting questions where those who responded
- 03:48 answered incorrectly more than 50% of the time.
- 03:51 And as I continue to scroll down,
- 03:53 you can see I can view a nice breakdown of the answers.
- 03:57 Those who answered correctly and
- 03:59 those who did not answer correctly to the specific questions here within this quiz.
- 04:06 Now, we also have the ability to send this data,
- 04:09 send this information to a spreadsheet.
- 04:13 By selecting the three dots, the more options,
- 04:16 we can select the Select response destination.
- 04:20 And here we can either create a brand-new spreadsheet and give it a new name here.
- 04:25 Or we can select an existing spreadsheet if we would like to add data
- 04:29 to something that already exists.
- 04:31 In this example, I'm gonna select Create a new spreadsheet, and select CREATE.
- 04:37 And now I can go view this data and
- 04:40 manipulate it, and create additional charts within that spreadsheet.
- 04:44 Now, if you no longer wish to send that information to the spreadsheet, again,
- 04:48 we want to select the more options area.
- 04:50 And in this case, we are going to select Unlink Form.
- 04:54 You'll be given a warning, asking if this is what you would really like to do.
- 04:59 If you are sure, you can select UNLINK and your data will remain here
- 05:04 within the RESPONSES tab and no longer be linked to that spreadsheet.
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