Using Presenter Notes and the Presenter Display

Quick reference

• 00:04 I remember the first time that I gave a presentation in front of a large group.
• 00:09 There were roughly 350 people in the audience.
• 00:11 And although I had a few weeks to prepare,
• 00:14 it was the most nervous that I think I had ever been.
• 00:17 The night before I was reviewing my notes over and over and over again.
• 00:21 To the point that I slept very little that night.
• 00:24 The next morning, I stood to the side of the stage ready to go on, I was confident.
• 00:29 The moment I took the stage everything that I had rehearsed was completely gone,
• 00:33 my mind went blank.
• 00:35 As a result I did what no presenter should ever do, ever.
• 00:40 I turned my back to the audience to see what was on the slide.
• 00:43 I use the screen behind me as my cue cards.
• 00:46 It was that day that I fell in love with Presenter Notes.
• 00:50 Think of Presenter Notes as digital three by five cards.
• 00:53 Each slide has its own notes, that act as a cheat sheet for that slide.
• 00:58 When it's presentation time,
• 01:00 these presenter notes can prompt your thoughts in one of two ways.
• 01:04 First, you can refer to them on a special presenter display which sits in
• 01:07 front of you.
• 01:08 This is typically found with larger audiences, and
• 01:11 does require a second display designated as a presenter display.
• 01:16 Which is hidden from the audience's view.
• 01:18 Second, these presenter notes can be printed alongside the slides for handouts.
• 01:23 Let's first look at how we can add presenter notes to our slide deck.
• 01:27 By default presenter notes are hidden, so
• 01:29 in order to add presenter notes we need to unhide this feature.
• 01:33 To do this we need to go to view, show presenter notes.
• 01:37 This will open a new window at the bottom of key note which will be blank to
• 01:40 start with.
• 01:41 As we start to formulate our thoughts on our particular slide
• 01:45 We can add those thoughts here.
• 01:47 Lets walk through what this could look like.
• 01:49 On our intro slide I may want to introduce myself and
• 01:52 my credentials, I may also want to build a relationship
• 01:55 with my audience by talking a little bit about my family and hobbies.
• 01:59 On slide two I may want to introduce a product that I've been working on,
• 02:03 as I'm adding this information it's important to keep your thoughts short and
• 02:06 concise If they become too lengthy you spend too much of your time
• 02:10 reading the slides and less time engaging your audience by looking them in the eyes.
• 02:15 Once we have built out our presenter notes, let's look at how we can use them.
• 02:19 When it comes time to present, and
• 02:20 we're lucky enough to have a presenter display set up in the front of us to refer
• 02:24 to during the presentation, we can choose to add presenter notes to this display.
• 02:29 In order to do this, we first need to enter slide show mode.
• 02:32 We do this by simply pressing the play button on the tool bar.
• 02:36 Next we'll click this button here,
• 02:38 which will show us tools we can use while presenting.
• 02:42 You'll notice some of the options are already selected while others are not.
• 02:46 By checking the box, we will turn on presenter notes.
• 02:49 And they will appear at the bottom of our presenter display.
• 02:52 Pretty slick, right?
• 02:54 While we're here,
• 02:55 let's walk through some of the other features of the presenter display.
• 02:58 On the left side of the display we see the current slide, or
• 03:02 more technically accurate our current build.
• 03:05 If we have several builds on a single slide the left slide will
• 03:08 show us what the slide looks like on the big screen So
• 03:11 that we don't need to face away from the audience to see what's happening.
• 03:14 On the right side of the display we see what the slide will look like
• 03:18 after we advance the slide.
• 03:20 This maybe after the next build on the same slide, or
• 03:23 it may be the next slide altogether.
• 03:26 The green bar at the top is our animation indicator.
• 03:29 If it's safe to advance to the next build or slide, it will be green.
• 03:34 If the slide is in the process of a build or an action, or
• 03:37 if it's playing a video, the bar will turn red.
• 03:41 This is your indication to wait until the build action, transition or
• 03:45 even video has completed and the bar turns green again.
• 03:49 The timer shown at the top is the current time.
• 03:52 In some cases, we care less about the current time, and
• 03:55 more about the allotted presentation time that we've been given.
• 03:59 If this is the case, we would want to enable the timer tool.
• 04:02 With this tool, we can choose to display a count up timer, or a count down timer.
• 04:08 Both are very valid tools and the choice would depend on personal preference and
• 04:12 circumstances.
• 04:14 In the top left corner you will see a show navigator button.
• 04:17 Clicking this will temporarily show a list of your slides on the left side of
• 04:20 the display.
• 04:22 This feature is less commonly used on the presenter display only because you usually
• 04:26 control your slides Under these conditions with a presentation remote and
• 04:30 not keyboard or mouse connected to your computer.
• 04:33 Now that we have explored the presenter display,
• 04:35 let's talk about the way to use presenter notes which is by way of slight hand outs.
• 04:40 With our presentation done it can sometimes be a good idea to distribute
• 04:44 a copy of our slides to certain audience members.
• 04:48 This can be done by going to file and print, or command P.
• 04:52 When we click on show details here, the print dialogue window will expand,
• 04:57 reveling more options that are specific to keynote.
• 05:00 We have various types of prints that we can choose from, but what i wanted to draw
• 05:04 your attention to here, is your option to include presenter notes.
• 05:09 Selecting this option will include your presenter notes on the printout.
• 05:13 From here, we can either print a hard copy of our slides.
• 05:16 Or generate a PDF that we can distribute to our audience members electronically.
• 05:20 These presenter tools can really help you to look your very best in
• 05:23 front of a large audience.
• 05:25 The key to any great presenter is that they know how to be their natural self.
• 05:29 The use of presenter notes is key to achieving this.

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