Add a File Upload Field

Quick reference

• 00:04 One of the things that we can add into our survey is the option to upload a file.
• 00:09 Now, that sounds pretty great,
• 00:11 but it is worth noting that this does come with some security restrictions.
• 00:15 So let's take a look at how we can add the Upload File link to the form, and
• 00:20 then we'll talk about those restrictions.
• 00:22 So I'm going to scroll down to the bottom.
• 00:25 We're going to click the More Options dropdown, and
• 00:28 we're going to choose the Upload File option from the list.
• 00:32 And for the question, I'm just going to say,
• 00:36 if you would like to upload a file, please do so here.
• 00:40 Once again, we can enter a subtitle.
• 00:42 If we take a look at our other options, we can choose File type, so
• 00:47 we can limit this to specific file types.
• 00:51 Notice that by default, all of these are selected, but
• 00:54 if we only wanted people to be able to upload PDF documents, for example,
• 00:59 we could pretty much deselect everything else and only allow PDFs.
• 01:04 Also, notice we can set a file limit as well.
• 01:07 So by default, the file limit is 1, but maybe we're going to allow them to
• 01:12 add up to 5 files, and then we can choose the single file size limit.
• 01:17 So this is the limit per file that you allow, not the limit in total.
• 01:22 Now, I wouldn't recommend allowing 1 gig, that is a huge, huge file.
• 01:27 I'm going to keep mine on 10 meg.
• 01:29 So, when we click away, that's what this question looks like.
• 01:33 And underneath, we can see all of the options that we set so
• 01:36 that the customer knows what they can and can't do.
• 01:39 Now, I mentioned at the beginning of this lesson that there were some limitations
• 01:44 with this option.
• 01:45 So what we're going to do is all the way up in the right-hand corner,
• 01:48 let's click on the three dots, and we're going to jump into Settings.
• 01:52 Notice that Anyone can respond, is gray out, I can't select that.
• 01:57 Now, if we hover our mouse over the little information icon just here,
• 02:02 you can see it says file upload is only available when Only people in my
• 02:06 organization can respond is the selected setting.
• 02:10 And you can see that that is what I have selected underneath.
• 02:13 So this is only available if you're creating a survey that's going to go to
• 02:18 people within your organization.
• 02:20 And this only applies to this Upload File option.
• 02:24 Now, the reason why this has been locked down is fairly straightforward.
• 02:28 If we could send this form and allow anybody to respond, and I mean,
• 02:32 anybody in the wider world outside of our organization,
• 02:35 that could open up a lot of security risks.
• 02:38 We could have people attaching files that contain malicious code, and then when we
• 02:42 open that, we could transfer that onto our computer or our company network.
• 02:47 So it's completely understandable why Microsoft have locked down this specific
• 02:51 option, so that only people within your organization can upload files.
• 02:56 So just bear that in mind if you want to use this option.
• 02:59 So technically, because this is a form that I want to share with customers
• 03:04 outside of the Happy Flame Candle company, I wouldn't be able to use this option.
• 03:10 But saying that, it's always good to know how to add these types of things
• 03:14 into a survey if you ever require it.
• 03:16 Finally, let's preview our form.
• 03:18 We're going to click on Preview.
• 03:19 This is what that option looks like when we're viewing on a computer.
• 03:23 We have our standard Upload File link, and if we click it, it's going to open up
• 03:27 File Explorer and we can select the file that we want to upload.
• 03:31 Also notice, at the bottom here, because we locked this down to PDF files only,
• 03:36 that's all I can select from here.
• 03:38 Let's take a look at Mobile.
• 03:40 Scroll down, and there we have that same button.

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