Import a Quiz

Quick reference

• 00:04 It's entirely possible to import quizzes from other applications into
• 00:08 Microsoft Forms.
• 00:10 For example, maybe you have a quiz stored off in a Word document.
• 00:14 Instead of retyping it manually into a form within Microsoft Forms,
• 00:19 we can simply import that quiz.
• 00:22 So let's take a look at an example.
• 00:24 So I've just created a Microsoft Word quiz that I want to give to all of
• 00:29 the admin staff at the Happy Flame Candle Company.
• 00:33 We want to make sure they know how to manage and
• 00:35 work with their documents correctly.
• 00:37 Now I've typed this up in Word and I want to convert it into a Form and
• 00:41 I've kind of got a couple of different question types in here.
• 00:45 The first one is a multiple-choice question.
• 00:48 The second one is still a multiple-choice question, but we have a blank gap, so
• 00:53 this is a fill in the blanks type of a question.
• 00:56 And then finally we have another fill the blanks type for
• 00:59 question without any choices.
• 01:01 So let's close this document down and import this quiz.
• 01:05 So we're back at the forms start page and
• 01:08 notice right at the top we have a quick Import button.
• 01:11 Now this is inviting us to import a file, and it's telling us that we can upload
• 01:16 from a device and we can select a Word document or a PDF file from our computer.
• 01:21 Now, one thing that's really useful to look at first is this import guidance.
• 01:25 Because this is going to tell you the format that the document needs to be in,
• 01:29 in order for it to import correctly into Microsoft Forms.
• 01:32 So you can see here we have a preview of an English grammar quiz.
• 01:36 We've got some recommended question types, so multiple choice,
• 01:39 open text such as fill in the blank, short answer, etc.
• 01:43 And then there's some tips for better import results,
• 01:47 there should be clear separation between questions.
• 01:51 Content should be arranged vertically, and
• 01:54 we should remove any complex equations and figures.
• 01:57 Now I think mine pretty much at ease to all of these guidelines.
• 02:01 So let's click on got it and now I'm going to choose upload from this device.
• 02:05 So there is the quiz and I've included this quiz in the course files for
• 02:10 this lesson.
• 02:11 So if you want to use this to try this out, then you going to find it in there,
• 02:14 so let's click on Open.
• 02:16 And I can choose if I want to import my file as a form or as a quiz.
• 02:21 So this is a quiz as opposed to a form, so let's choose quiz.
• 02:25 And now it's converting my Word document to a Microsoft form.
• 02:29 And I'm going to be really interested to see how good of a job it does.
• 02:33 So it says that my quiz has been converted successfully,
• 02:36 I can choose to import another or I can start review.
• 02:40 So I'm going to say start review and to check out what we have,
• 02:43 it looks pretty good so far.
• 02:44 We have add title at the top.
• 02:46 And remember, everything is editable once we're inside the Form.
• 02:51 So when I click in the header, I could add a form description if I want to.
• 02:54 I can add an image as well.
• 02:56 And if I want to insert new questions, I have an insert button here and
• 03:00 I can choose the question type that I want to insert.
• 03:03 So, let's take a look at this.
• 03:04 What is the name of the customizable toolbar that houses frequently used
• 03:07 commands?
• 03:08 And then we have our options.
• 03:10 Question two, that looks pretty good as well.
• 03:12 Now check out question three, because I didn't provide multiple choice,
• 03:17 I just left a blank, it's given me a text field so they can type the correct answer.
• 03:22 Now on the right-hand side where we have this review quiz, it's reminding me that
• 03:26 before collecting responses, remember to add correct answers and point values.
• 03:30 So let's select the correct answer from here, which is Quick Access.
• 03:34 And I'm going to assign five points to this question.
• 03:38 Let's go to the next question.
• 03:39 To change the orientation of a specific page in a document, we need to add
• 03:44 a section break is the correct answer, and this one is also going to be five points.
• 03:50 And then finally at the bottom here we can find the print command under the File Tab,
• 03:55 but notice here that there's Nowhere for me to input what the correct answer is.
• 04:02 So really this question type that's been automatically assigned isn't quite
• 04:06 right for this question.
• 04:07 So what I would probably do here is delete the question and
• 04:11 re-insert it within Forms.
• 04:12 So if you are going to import quizzes from Word,
• 04:15 you need to make sure that you go through and really check the quiz questions and
• 04:20 make adjustments where necessary.
• 04:22 So what I'm going to do here is I'm going to delete the question by clicking
• 04:26 on the trash can icon just there.
• 04:28 Let's click on Preview and take a look at it, and I think that looks pretty good.
• 04:33 So just be aware that you can also import quizzes from a Word or
• 04:38 PDF file, but just make sure that you go through and
• 04:42 check your quiz questions before you send the quiz out.

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