Navigate the OneNote Interface

Quick reference

• 00:04 Hello everybody, and welcome to the course on Microsoft OneNote.
• 00:08 My name is Tom Fragale, and I'll be your instructor throughout the course.
• 00:11 This course is going to show you how to use Microsoft OneNote and
• 00:14 how to become really efficient in Microsoft OneNote as well.
• 00:18 Now, just in case you don't know what OneNote is, let me explain it.
• 00:22 OneNote is a digital notebook that automatically saves and
• 00:25 syncs your notes as you work.
• 00:28 You can type information in your notebook or insert it from other apps and webpages.
• 00:33 You can take handwritten notes or draw your ideas.
• 00:36 You can use highlighting and tags for easy follow up.
• 00:39 You can share notebooks to collaborate with others.
• 00:43 You can access your notebooks from any device.
• 00:46 OneNote integrates nicely with the other Office 365 apps,
• 00:49 like Word, Outlook, PowerPoint, and Excel.
• 00:52 OneNote doesn't have any of the limitations of a traditional paper
• 00:57 notebook, when you run out of room, you can just make more.
• 01:00 A Notebook is a collection of pages that contain the notes, drawings,
• 01:04 pictures, etc.
• 01:05 You can have as many notebooks as you want, and
• 01:08 each notebook can have as many pages as you want.
• 01:11 Let's now go into the OneNote app.
• 01:14 Sometimes, you might have an icon on your desktop that will go into OneNote.
• 01:19 Sometimes, you might have an icon on the taskbar that will go into OneNote,
• 01:24 or you can always use your start menu.
• 01:26 If I click on Start, then I'll scroll down, and
• 01:30 then you'll see that I'll have OneNote and I'll click on that icon.
• 01:35 Either way is perfectly fine.
• 01:37 Let's take a tour of the screen.
• 01:39 So you'll see a lot of familiar concepts like you might see in the other
• 01:43 Microsoft Office programs.
• 01:46 So up here, you have your Quick Access Toolbar, that stays up there all the time.
• 01:51 This way you can have your favorite icons always available.
• 01:54 Now, there's going to be another video in this course to show you how to update
• 01:58 the Quick Access Toolbar, but here's a really quick way.
• 02:01 If I just click on that arrow to the right of the Quick Access Toolbar,
• 02:04 then I can just pick any of those commands.
• 02:07 So I'll pick on the word Print, and now the printer icon is now up there.
• 02:12 Over here where it says OneNote, that's going to be your title bar.
• 02:15 It'll tell you which documents that you're in at that time.
• 02:18 Of course, we can search the notes over here.
• 02:21 It also says you can use the Alt+Q to bring up the search as well.
• 02:27 Now, over here you see my name.
• 02:29 So when you first go into OneNote, it might ask you to log on, and
• 02:33 you'll use your Microsoft account for that.
• 02:36 So I am logged on at this time, then of course, I can minimize the screen.
• 02:41 In this case, I can resize the screen or maximize it, okay?
• 02:46 Then, we have a lot of our classic menus that you might be familiar with from
• 02:49 the other program.
• 02:50 So we can call these menus or tabs, where it says File, Home,
• 02:55 Insert, we can call these menus or tabs.
• 03:00 If I pick on the file menu, of course, I can open up another notebook,
• 03:04 I can make a new one.
• 03:06 We can print them, here's a way to share them, export them, send them, and
• 03:11 those things will be covered in other videos.
• 03:14 So you have the classic things that are usually under File.
• 03:18 Notice that OneNote can connect to OneDrive.
• 03:21 What's really great about that is then you can share
• 03:24 your notes with your other devices when they're on OneDrive.
• 03:27 So I'm going to close that window with the arrow.
• 03:30 That's your classic file menu.
• 03:33 The Home menu has a lot of our classic commands, like cut and paste,
• 03:36 copy and paste.
• 03:37 A lot of your formatting is here, here's some more formatting.
• 03:41 And then, here are some quick things, we can add to the notes, and
• 03:45 those will be covered in other videos.
• 03:48 If I pick on the Insert menu, then these are things that can be added to your note,
• 03:53 including pictures, files, spreadsheets.
• 03:56 And there'll other videos about many of those topics as well.
• 04:00 If I pick on Draw, then you can actually draw with your mouse.
• 04:05 Or if you have a stylus or even a touch screen,
• 04:08 you can draw right on your note by using the Draw menu.
• 04:12 The History is going to show you perhaps your recent edits, or
• 04:17 here's another way to do a search.
• 04:20 Different ways to search your previous notes or even the current note.
• 04:26 The Review menu includes your spellchecker, even a thesaurus,
• 04:29 here's where I can password-protect the note.
• 04:34 The View menu gives you different ways to look at it, so
• 04:38 we can change the views over here in the View menu.
• 04:41 Here's a place where you can zoom in or zoom out.
• 04:44 And then of course, we have our classic Help menu.
• 04:47 So you might be familiar with lot of those menus from your other Microsoft programs.
• 04:51 Let's go back to the Home menu.
• 04:55 Notice how each time you pick a different menu or a different tab,
• 04:58 the whole toolbar changes here.
• 05:01 Well, the toolbar is now called the ribbon.
• 05:04 So notice how as I pick on the different menus or the different tabs,
• 05:08 the whole ribbon changes.
• 05:10 So you might be familiar with that concept from the other Microsoft Office
• 05:13 programs as well.
• 05:14 By the way, let me show you something that happens from time to time.
• 05:18 If I double click on the word Insert or any of the other menus,
• 05:22 then that whole ribbon disappears.
• 05:25 Some people like to work like that because then you have more screen space.
• 05:31 If you want the ribbon to come back, you can just double-click on your menus again,
• 05:35 and then the ribbon comes back again.
• 05:37 So if I want to hide the ribbon, I can double-click on one of my menus.
• 05:43 And then if I want to bring that back again,
• 05:45 I'll double-click on one of the menus again.
• 05:47 And then the toolbar or the ribbon is now back, so that does happen.
• 05:52 And of course, here in the middle of the screen is where you're going to have
• 05:56 the actual notes in the pages.
• 05:58 So we'll see that in the next lesson.
• 06:01 Now, over here it says Notebooks.
• 06:03 So remember what I said in the intro, you can have as many notebooks as you need.
• 06:10 Maybe each notebook is for a different topic or a different subject or
• 06:13 a different department or things like that.
• 06:16 So if I pick on the pulldown where it says Notebooks,
• 06:19 here's the section of the notebook.
• 06:21 So when you first go into OneNote, you'll see that it'll have this Quick Notes
• 06:26 section, although we can add more sections to that notebook.
• 06:31 And then, when we have it more filled in,
• 06:33 you'll see various tabs across the top here.
• 06:36 And those represent the different sections of that notebook.
• 06:40 And then each section can have multiple pages, so
• 06:43 over here is where you can add a page to the notebook.
• 06:47 And we'll start to see that in the next video.
• 06:49 Here's another place where you can search.
• 06:53 And then, if I move the mouse to the bottom of the window, and well,
• 06:57 there of course, is the taskbar.
• 07:00 But if I stay in OneNote and just go ahead and right-click on that,
• 07:04 that's another way to open up the File menu, as we can see.
• 07:08 So I'm going to go to close that arrow,
• 07:10 just move your mouse down here to the bottom.
• 07:12 And I'm going to right-click, and that was another way to open up the File menu.
• 07:17 So I'm going to pick on the arrow again.
• 07:20 So now we have a nice tour of the Window's screen.

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