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About this lesson
This video will show how to start the OneNote desktop app, and how to navigate the OneNote screen.
Exercise files
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1.01 navigate-the-onenote-interface - Exercise.docx60.6 KB
Quick reference
Navigate the OneNote Interface
This video will show how to start the OneNote desktop app, and how to navigate the OneNote screen.
When to use
This video is great for people who are just getting started with OneNote.
Instructions
You can start OneNote by either:
- Double Clicking the OneNote icon on your Windows Desktop
- Clicking on on the OneNote icon on your Taskbar
- Clicking on the Start menu, and then scrolling down to the OneNote app, and then clicking on that.
- 00:04 Hello everybody, and welcome to the course on Microsoft OneNote.
- 00:08 My name is Tom Fragale, and I'll be your instructor throughout the course.
- 00:11 This course is going to show you how to use Microsoft OneNote and
- 00:14 how to become really efficient in Microsoft OneNote as well.
- 00:18 Now, just in case you don't know what OneNote is, let me explain it.
- 00:22 OneNote is a digital notebook that automatically saves and
- 00:25 syncs your notes as you work.
- 00:28 You can type information in your notebook or insert it from other apps and webpages.
- 00:33 You can take handwritten notes or draw your ideas.
- 00:36 You can use highlighting and tags for easy follow up.
- 00:39 You can share notebooks to collaborate with others.
- 00:43 You can access your notebooks from any device.
- 00:46 OneNote integrates nicely with the other Office 365 apps,
- 00:49 like Word, Outlook, PowerPoint, and Excel.
- 00:52 OneNote doesn't have any of the limitations of a traditional paper
- 00:57 notebook, when you run out of room, you can just make more.
- 01:00 A Notebook is a collection of pages that contain the notes, drawings,
- 01:04 pictures, etc.
- 01:05 You can have as many notebooks as you want, and
- 01:08 each notebook can have as many pages as you want.
- 01:11 Let's now go into the OneNote app.
- 01:14 Sometimes, you might have an icon on your desktop that will go into OneNote.
- 01:19 Sometimes, you might have an icon on the taskbar that will go into OneNote,
- 01:24 or you can always use your start menu.
- 01:26 If I click on Start, then I'll scroll down, and
- 01:30 then you'll see that I'll have OneNote and I'll click on that icon.
- 01:35 Either way is perfectly fine.
- 01:37 Let's take a tour of the screen.
- 01:39 So you'll see a lot of familiar concepts like you might see in the other
- 01:43 Microsoft Office programs.
- 01:46 So up here, you have your Quick Access Toolbar, that stays up there all the time.
- 01:51 This way you can have your favorite icons always available.
- 01:54 Now, there's going to be another video in this course to show you how to update
- 01:58 the Quick Access Toolbar, but here's a really quick way.
- 02:01 If I just click on that arrow to the right of the Quick Access Toolbar,
- 02:04 then I can just pick any of those commands.
- 02:07 So I'll pick on the word Print, and now the printer icon is now up there.
- 02:12 Over here where it says OneNote, that's going to be your title bar.
- 02:15 It'll tell you which documents that you're in at that time.
- 02:18 Of course, we can search the notes over here.
- 02:21 It also says you can use the Alt+Q to bring up the search as well.
- 02:27 Now, over here you see my name.
- 02:29 So when you first go into OneNote, it might ask you to log on, and
- 02:33 you'll use your Microsoft account for that.
- 02:36 So I am logged on at this time, then of course, I can minimize the screen.
- 02:41 In this case, I can resize the screen or maximize it, okay?
- 02:46 Then, we have a lot of our classic menus that you might be familiar with from
- 02:49 the other program.
- 02:50 So we can call these menus or tabs, where it says File, Home,
- 02:55 Insert, we can call these menus or tabs.
- 03:00 If I pick on the file menu, of course, I can open up another notebook,
- 03:04 I can make a new one.
- 03:06 We can print them, here's a way to share them, export them, send them, and
- 03:11 those things will be covered in other videos.
- 03:14 So you have the classic things that are usually under File.
- 03:18 Notice that OneNote can connect to OneDrive.
- 03:21 What's really great about that is then you can share
- 03:24 your notes with your other devices when they're on OneDrive.
- 03:27 So I'm going to close that window with the arrow.
- 03:30 That's your classic file menu.
- 03:33 The Home menu has a lot of our classic commands, like cut and paste,
- 03:36 copy and paste.
- 03:37 A lot of your formatting is here, here's some more formatting.
- 03:41 And then, here are some quick things, we can add to the notes, and
- 03:45 those will be covered in other videos.
- 03:48 If I pick on the Insert menu, then these are things that can be added to your note,
- 03:53 including pictures, files, spreadsheets.
- 03:56 And there'll other videos about many of those topics as well.
- 04:00 If I pick on Draw, then you can actually draw with your mouse.
- 04:05 Or if you have a stylus or even a touch screen,
- 04:08 you can draw right on your note by using the Draw menu.
- 04:12 The History is going to show you perhaps your recent edits, or
- 04:17 here's another way to do a search.
- 04:20 Different ways to search your previous notes or even the current note.
- 04:26 The Review menu includes your spellchecker, even a thesaurus,
- 04:29 here's where I can password-protect the note.
- 04:34 The View menu gives you different ways to look at it, so
- 04:38 we can change the views over here in the View menu.
- 04:41 Here's a place where you can zoom in or zoom out.
- 04:44 And then of course, we have our classic Help menu.
- 04:47 So you might be familiar with lot of those menus from your other Microsoft programs.
- 04:51 Let's go back to the Home menu.
- 04:55 Notice how each time you pick a different menu or a different tab,
- 04:58 the whole toolbar changes here.
- 05:01 Well, the toolbar is now called the ribbon.
- 05:04 So notice how as I pick on the different menus or the different tabs,
- 05:08 the whole ribbon changes.
- 05:10 So you might be familiar with that concept from the other Microsoft Office
- 05:13 programs as well.
- 05:14 By the way, let me show you something that happens from time to time.
- 05:18 If I double click on the word Insert or any of the other menus,
- 05:22 then that whole ribbon disappears.
- 05:25 Some people like to work like that because then you have more screen space.
- 05:31 If you want the ribbon to come back, you can just double-click on your menus again,
- 05:35 and then the ribbon comes back again.
- 05:37 So if I want to hide the ribbon, I can double-click on one of my menus.
- 05:43 And then if I want to bring that back again,
- 05:45 I'll double-click on one of the menus again.
- 05:47 And then the toolbar or the ribbon is now back, so that does happen.
- 05:52 And of course, here in the middle of the screen is where you're going to have
- 05:56 the actual notes in the pages.
- 05:58 So we'll see that in the next lesson.
- 06:01 Now, over here it says Notebooks.
- 06:03 So remember what I said in the intro, you can have as many notebooks as you need.
- 06:10 Maybe each notebook is for a different topic or a different subject or
- 06:13 a different department or things like that.
- 06:16 So if I pick on the pulldown where it says Notebooks,
- 06:19 here's the section of the notebook.
- 06:21 So when you first go into OneNote, you'll see that it'll have this Quick Notes
- 06:26 section, although we can add more sections to that notebook.
- 06:31 And then, when we have it more filled in,
- 06:33 you'll see various tabs across the top here.
- 06:36 And those represent the different sections of that notebook.
- 06:40 And then each section can have multiple pages, so
- 06:43 over here is where you can add a page to the notebook.
- 06:47 And we'll start to see that in the next video.
- 06:49 Here's another place where you can search.
- 06:53 And then, if I move the mouse to the bottom of the window, and well,
- 06:57 there of course, is the taskbar.
- 07:00 But if I stay in OneNote and just go ahead and right-click on that,
- 07:04 that's another way to open up the File menu, as we can see.
- 07:08 So I'm going to go to close that arrow,
- 07:10 just move your mouse down here to the bottom.
- 07:12 And I'm going to right-click, and that was another way to open up the File menu.
- 07:17 So I'm going to pick on the arrow again.
- 07:20 So now we have a nice tour of the Window's screen.
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