Locked lesson.
About this lesson
This lesson will show how add a table to a page in OneNote.
Quick reference
Use Tables
This lesson will show how add a table to a page in OneNote.
When to use
A table is a grid of rows and columns.
Instructions
- Go into the OneNote program
- Go into the Quick Notes notebook
- Click on the new page icon on the right
- Click on the Insert Menu
- Click on the Table icon on the Insert menu
- Select the number of columns and rows you want by highlighting them with your mouse
- Click on the last square in your selection area
- You should now see you table on the page
Hints & tips
- Click on one of the cells of the table, and you will get the Table menu, from which you can further format the table:
- Delete rows or columns
- Insert rows or columns
- Apply background shading
- Align text left, right, or center
- 00:04 In this lesson, I want to show you how to use a table here in OneNote.
- 00:08 I'm actually going to go to a different page and
- 00:12 I'll call this page Table, okay?
- 00:15 So notice how under the Insert menu we have the table icon that you might be
- 00:19 familiar with from Word or from PowerPoint.
- 00:22 So a table is going to be a grid of rows and columns, so
- 00:25 I'm going to click on the pulldown where it says Table.
- 00:29 So say I want a three columns by five rows, so watch what I'll do.
- 00:33 I'm going to highlight three columns across, and then five rows down, and
- 00:37 I'll pick on that last square.
- 00:40 And now, it made a table that's three by five.
- 00:43 Now, you can always add more rows or add more columns without a problem.
- 00:48 So each one of those is handled individually, in fact,
- 00:51 they're called cells, like you might be familiar with Microsoft Excel.
- 00:55 Now, it actually made that into its own container that can be moved,
- 00:58 like we talked about in previous lessons.
- 01:01 So if I click on that Table now and if I click on one of the cells,
- 01:05 notice how the table menu lights up.
- 01:08 So from here, I can select the entire table,
- 01:12 I can select the current column or the current row or just one cell.
- 01:18 We can delete the table, we can delete the column that we're in.
- 01:23 We can delete the rows that we're in at the time.
- 01:27 If I wanted more rows and more columns, then I can use the insert features here.
- 01:33 So you can see I have five rows, right?
- 01:35 So if I insert a row below that, now, I have six rows.
- 01:40 If I want another column, maybe I can insert a column to the left or
- 01:44 to the right and now, I have four columns.
- 01:47 So it doesn't have all of the features of a table for Microsoft Word,
- 01:52 but it's pretty close.
- 01:54 Here, we can hide the borders from the table,
- 01:56 like there's lines to be called the borders.
- 01:59 The shading would be the background color of that.
- 02:03 And then the text can be either align left, center or right.
- 02:08 And then in the table I can even sort the information.
- 02:12 So for example, let's go ahead, I'm going to add some headers here.
- 02:16 So I'll say first name, I'll just hit the Tab key and
- 02:22 type in last name, and then city and state.
- 02:27 And then, I'll just type in people's names here, And
- 02:34 their information, and Larry is from Wilmington.
- 02:40 Okay, so each little block is called a cell similar to Microsoft Excel.
- 02:46 So let's say, now, one thing I can do with the table is sort the information.
- 02:51 Let's say I want it sorted by the state.
- 02:53 So I'll click on this State column and I'll pick on sort,
- 02:56 up here on the Table menu.
- 02:58 And see how the header row is checked, so
- 03:02 where it says first name, last name, that is the header row.
- 03:07 So it is good that that's checked, otherwise,
- 03:09 you would check it when necessary.
- 03:12 I'll pick on sort ascending and now, it's sorted by the state, right?
- 03:17 So it has a lot of similar qualities that you might be familiar with,
- 03:21 using your tables in Microsoft Word or even in PowerPoint.
- 03:25 And now, we have a nice table here, so once again,
- 03:28 I picked on Insert and then Table.
- 03:31 Let's say I want it to be four by five,
- 03:34 I have a four columns across and five rows down.
- 03:39 Click on that last square and it made a nice table for us.
- 03:42 Once you're in that table, then you can use the Table menu to delete rows and
- 03:48 columns, insert rows and columns, hide the borders.
- 03:52 Let's try the shading, so if I select the entire table, and then I pick on shading.
- 03:59 Then let's say, I want that to be like a light blue and
- 04:01 quickly that happens, right?
- 04:03 Then we can align the text left center or right.
- 04:07 We can sort the table and even export that table to Microsoft Excel.
- 04:12 So that is how you can work with your tables here in OneNote.
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