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About this lesson
This lesson will show how to search your notebooks for specific text in OneNote.
Exercise files
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4.04 Search OneNote Notes - Exercise.docx62 KB
Quick reference
Search OneNote Notes
This lesson will show how to search your notebooks for specific text in OneNote.
When to use
As you use OneNote more and more, it may become important to locate certain text.
Instructions
You can perform a search by following these steps:
- Click on the Search box on the right side of the screen, right below the ribbon
- Type in the text you are searching for
- It will show you where that text appears in the Notebook
- If you click on the pull-down to the right of the search box, it will allow to search the current section, the current notebook, or all notebooks.
Hints & tips
- You can also open the Search form at any time by pressing Control-F
- 00:04 Now I'd like to show you how to search your notes.
- 00:07 So you can see I'm back in the Quick Notes.
- 00:09 Let's come over here to the right and click where it says, Search.
- 00:13 And I'll type in the word Trenton, there.
- 00:17 And then it finds that text and
- 00:19 it brings me right to the location of the word Trenton.
- 00:22 If that was there more than one time, then it will show a list over here.
- 00:27 So notice I typed in the word Trenton and it found that text very quickly.
- 00:33 Now let me show you some searching options.
- 00:36 If you go to the right side of that and click on that arrow,
- 00:41 we can search just this one section.
- 00:44 We can search the section group.
- 00:47 We can search this particular notebook, or even all of the notebooks, okay?
- 00:53 So that arrow is important.
- 00:56 It can either narrow the search to one section or make it much wider,
- 01:01 we could even go to all notebooks.
- 01:03 Let's try another search.
- 01:05 If I try Ctrl+F, Ctrl+F, like in my many programs,
- 01:11 will open up a search, as well.
- 01:14 So this time I'll type in Italy.
- 01:18 And then you can see how it finds that text.
- 01:21 Now let me try something.
- 01:23 I'm going to come over here, let me go to a different page.
- 01:27 And I'll come over here, and I'll type Italy, as well.
- 01:31 So now, when I have Italy there, let me search that, and
- 01:35 then see how it found it on the different pages?
- 01:39 So if I pick one More Shapes page, it's this occurrence.
- 01:43 If I pick in the First Note page,
- 01:45 then it goes back to the other occurrence of the word Italy, as we can see.
- 01:50 So you can either search by clicking on the search area over there, and
- 01:56 then you click on that pull down to either narrow the search or make it wider.
- 02:02 And then you can also use Ctrl+F, and then you can search that way as well.
- 02:09 So that should be part of any of your notebooks, the search area, as we can see.
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