Screen Overview, Ribbon options

Quick reference

• 00:05 Let's begin this series by showing you the Outlook desktop version user interface and
• 00:10 show you which things you can control, turn off, and turn on.
• 00:14 First of all, take a look at the top left.
• 00:16 This is called a quick access toolbar.
• 00:18 In our next video lesson, we will show you how to set this up and
• 00:22 get the most use out of it.
• 00:24 Then, of course, we have our search box.
• 00:28 You click here and type any word, it'll search through emails, and
• 00:30 calendars, and contacts.
• 00:30 It's very versatile and very user-friendly.
• 00:34 Of course, over here, we have our profile bubble.
• 00:37 You click that, hit the View account, go ahead and set up your picture in there, or
• 00:42 any other details.
• 00:43 We have the little diamond, which simply explains benefits of the Microsoft 365.
• 00:49 And then the Minimize, the Maximize, or Resize, and also the Close buttons.
• 00:54 Moving away from that, look over on the left-hand side,
• 00:57 this is called your navigation pane.
• 00:59 Now, as you click through each one of these,
• 01:02 you will actually see your entire screen change, and
• 01:05 then, of course, you have more settings that you can do inside of there.
• 01:09 But the most important thing here are the ribbons.
• 01:11 Right up on top, we have the File, Home, Send/Receive, Folder, View, and Help.
• 01:17 Now, a simple double-click on any one of those ribbon names will collapse it.
• 01:22 This gives you more room to read your emails or look at your calendars.
• 01:26 Now, I can still activate them with a single click, they'll show up, but
• 01:30 when I click off of that, they vanish.
• 01:32 If you'd like to expand them or lock them back in, I'll double-click.
• 01:36 Click-click on any one of the names will lock it back again.
• 01:41 Now, for the rest of this course, I will leave mine open, so
• 01:44 you can always see my buttons at the top, but it's your choice on how you use yours.
• 01:48 Down on the bottom, now, I am on my inbox on the Home ribbon.
• 01:52 And you can see that I have some arrows that are clickable,
• 01:55 and they will expand, collapse whatever is in there.
• 01:58 On my Favorites, same thing here.
• 02:01 And then, of course, on my Archives, same thing as well.
• 02:05 On the file ribbon, as soon as I click that, that was really fast,
• 02:09 let me do it again.
• 02:10 I'm going to float my mouse and then click on File so
• 02:12 you can see how quick it changes.
• 02:14 We have Info.
• 02:15 Now, this tells us about our account settings, and our mailbox settings,
• 02:20 rules and alerts, or add-ins, if we want those.
• 02:23 You can open and export certain files.
• 02:27 You can print files.
• 02:27 And then, of course, right down here at the bottom, we have options.
• 02:31 Now, the options allow us to go in and
• 02:34 change settings in any of these other sections.
• 02:38 I'll hit Cancel right now.
• 02:40 Right over here, we have Connected, Normal versus Pinned Panes, and then of course,
• 02:45 the Reading View, which will hide all of the panes.
• 02:48 So I'll go ahead and click the Reading View.
• 02:51 And now what happened is, my navigation pane collapsed.
• 02:55 I can expand it again by forcing it, and then pinning it, and notice this switch.
• 03:02 Let me do it again.
• 03:03 I'll hit the little Reading View, and back to the normal,
• 03:08 or Reading View, expand it, pin it, switches it back to normal.
• 03:14 You need to know that.
• 03:15 The last thing I'd like to show you is over here on the zoom control,
• 03:19 let me get an email on my screen.
• 03:21 On the zoom control, I can hit plus-minus to zoom in the text or
• 03:26 zoom down on the text for easier reading.
• 03:29 Okay, that's it for this overview of the screen, and let's go to the next lesson.
• 03:35 You gotta set up your quick access toolbar.

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