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About this lesson
How to separate your email screen and Calendar screen to view side-by-side with a second window.
Exercise files
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1.06, Second Window - Exercise File.docx58.6 KB
Quick reference
A Second Window for Clarity
Opening a second window will help you maintain control of your busy Outlook interface.
When to use
If you need to view and read an email while checking your calendar for openings, a second window is the answer.
Instructions
Find the left-hand Navigation pane, or "Peek" icons, and right-click any one of them.
From the shortcut list that appears, choose "Open in New Window"
A new window opens on the screen and you can now move it to a second monitor, or slide to the edge of one monitor and it will dock into that half of the screen.
Then choose the window to view beside it.
Lastly, select the section to view on each window, i.e. Inbox, Calendar, Contacts, or Tasks
Hints & tips
- This lesson was recorded in Microsoft Windows.
- 00:05 When we're inside Outlook, shuffling back and forth from email, to calendar,
- 00:10 to contacts, to calendar, to email, this is called shuffling through the windows.
- 00:16 If I've got a pile of papers on my desk, am I going to shuffle through them?
- 00:19 No, I'm going to lay them side by side and look calmly from one to the next,
- 00:23 not shuffle.
- 00:25 This lesson is called a second window for clarity for that reason,
- 00:29 to help us keep our sanity.
- 00:32 I prefer to always be on my inbox, and then to set my calendar on a second
- 00:36 monitor, or beside these two screens if I'm on one monitor.
- 00:40 It's a simple right-click.
- 00:42 So I'm floating my mouse over here on the left-hand panel.
- 00:45 I'm going to right-click on Calendar and read the list.
- 00:48 The top one says, Open in New Window.
- 00:51 Okay, so I'll just go ahead and click that.
- 00:55 Now I have a calendar screen that I can click and drag and
- 00:58 move on to a second monitor or just push over to the right-hand side and
- 01:02 Windows allows me just to drop it right there to the right-hand side.
- 01:07 And then I can pick on the left-hand side, which one do I want over here?
- 01:11 Well, because I left it on calendar, that's the one showing.
- 01:14 So simply select the item you want on the left.
- 01:17 So I'd like my emails on the left and my calendar on the right.
- 01:21 Now, I can collapse this navigation panel right here.
- 01:25 I can collapse it so I can see more of my screen.
- 01:29 And I can also view my calendar in a different configuration,
- 01:34 say maybe just today, or maybe just the Work Week without the weekends on it.
- 01:40 Maybe I want the weekends, maybe I want the month, maybe I want the Schedule View.
- 01:45 Regardless of what I've chosen, I have to keep in mind that I just
- 01:48 have half a screen I'm using right now because I'm projecting off of one monitor.
- 01:53 So I'm sharing the left and the right sides with the two windows.
- 01:57 Well, do you think I could open a third window?
- 01:59 Of course, I can.
- 02:01 So I can right-click on my contacts, my People, Open in New Window.
- 02:06 And I can make that go full screen or click and drag and
- 02:09 slide that off to another monitor as well.
- 02:13 It's that simple.
- 02:15 Now, if you ever want to turn these off, we hit the X on one of the corners.
- 02:18 Now, I'm not closing the program, I'm simply closing that window,
- 02:23 and then I can maximize, and go right back to the way I started.
- 02:28 So that is the beauty of using a second monitor for clarity, for sanity.
- 02:34 You get to arrange your user interface, your Outlook screens any way you want,
- 02:39 because that's what's important, not how I do it, but how you do it.
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