View Ribbon Features

Quick reference

• 00:04 It's important when we're working with our inbox that you know that you can change
• 00:08 how it looks.
• 00:08 You can change the layout of the screen.
• 00:11 It's all done under the View ribbon,
• 00:13 which is one of the most important ribbons in any software.
• 00:16 So let's take a look at this.
• 00:17 On the View ribbon, on the far left hand side, we have Current View.
• 00:20 Now, I'm going to have an entire lesson just on this one,
• 00:23 I'm going to come back to that.
• 00:24 The next one is Messages.
• 00:26 We can show these in conversations, apply it to this folder,
• 00:30 or we can turn that off.
• 00:32 Now, you're not seeing a lot happened because of my view settings.
• 00:36 I'm going to come back to that with a separate lesson.
• 00:39 Now, let's do some business here on the Arrangement group.
• 00:43 Under the Arrangement, we can look at the Message Preview.
• 00:45 Now, this will expand and show me the first line of the message
• 00:50 right on my screen, maybe two lines, maybe three lines.
• 00:54 Notice every time I turn one of these on or off,
• 00:57 it asks me to this folder or all your folders, all mailboxes.
• 01:01 I'm just saying for this folder right now.
• 01:03 This is personal preference, you can do whatever you want there.
• 01:07 The Arrange By allows me to sort these by from,
• 01:12 by size, by subject, or type.
• 01:15 I'm just going to always stay by date.
• 01:18 Also notice I have a by date here, with the same list, From, To, Size, Subject.
• 01:25 I can reverse sort, which is obvious, it reverses them.
• 01:30 And I can add columns, but not in this view.
• 01:32 There are no columns.
• 01:34 My view is not table view right now, there's no columns to add.
• 01:37 Coming back to that in another lesson.
• 01:40 How about in the Layout group?
• 01:41 We have Use Tighter Spacing.
• 01:43 Now, you can barely see what happens.
• 01:45 It's expanding the depth of the email on the screen slightly.
• 01:50 I like to fit as many as possible, so I use tight spacing.
• 01:54 How about the folder pane?
• 01:55 The folder pane on the left-hand side is going to turn it off or
• 02:00 on, minimize it, turn it off entirely, turn it on in normal.
• 02:06 I always leave my folder over there because I work with multiple folders all
• 02:10 the time.
• 02:10 The reading pane is where you read the text for your email.
• 02:12 Mine is hanging out on the right-hand side.
• 02:15 You can hit the reading pane, push it to the bottom, and when we do that,
• 02:18 welcome to the table view.
• 02:19 This is my personal preference, but I have to force it to work because when I
• 02:24 switch my reading pane to the right, it doesn't work again.
• 02:29 So we will do this when we go back to the current view change settings.
• 02:34 We will fix this so that I can get, in my opinion, the best of both worlds.
• 02:39 I want the table view, but I want my reading pane on the right.
• 02:42 Can't do it automatically, have to kind of tweak it a little.
• 02:46 Now, what is the To Do bar?
• 02:48 This shows a pane on the right-hand side that will show you your calendar,
• 02:52 your contacts, your tasks, and look how much room it takes up,
• 02:56 squishes my reading view.
• 02:57 I'm going to turn that off because, take a look on the left.
• 03:00 The navigation pane way over on the left shows me my calendar,
• 03:05 my contacts, my tasks.
• 03:07 Why have a whole other panel on the right-hand side when
• 03:10 I've got a peekaboo one over on the left?
• 03:13 Check this one out, the windows right over here, a reminders window,
• 03:17 in case there are appointment reminders I want to know about.
• 03:21 I can open this screen in a brand new window.
• 03:24 So I can open Outlook in a second window, change it to my calendar, and
• 03:28 then move my calendar to a second monitor.
• 03:31 That's what the Open in New Window does for you.
• 03:33 It's fantastic.
• 03:35 A little tip of the day,
• 03:36 a right-click on your calendar will also offer you Open in New Window.
• 03:41 So there's two places to find that one, it's golden.
• 03:44 I use it daily.
• 03:46 Then we have the Close All Items.
• 03:48 So if there's anything open, maybe you got a calendar item open or
• 03:51 a contact item open, instead of closing them individually, you can close them all.
• 03:56 And then, of course, we have Immersive Reader,
• 03:58 which will actually read the screen to you.
• 04:00 Let's go ahead and hit Click and see what happens.
• 04:03 >> View Ribbon, Layout.
• 04:06 The Layout feature- >> Okay, so in case you need that feature,
• 04:10 you have it on your screen on the View Ribbon, Immersive Reader, and
• 04:15 an entire new ribbon pops open for you.
• 04:18 All right, this is a three-level lesson, okay?
• 04:20 Level one was the view ribbon.
• 04:22 Now, let's go to level two, change settings.

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