Search the Calendar

Quick reference

• 00:05 We're going to review how to quickly search your calendar because sometimes
• 00:09 stuff gets lost.
• 00:10 So, the quickest way, notice that I am on my Week view, and
• 00:14 above my calendar have two arrows.
• 00:17 This will take me to next week, and next, and next, or previous, previous, previous.
• 00:23 On the left, I have a full size calendar, and so I can go to the next month, month,
• 00:28 month, or the previous month.
• 00:31 I can also press and hold the name of the month and move my mouse and
• 00:36 select April, or do it again to July, or again to October.
• 00:42 Maybe I need to find October 2025.
• 00:45 Anywhere in the calendar, just right-click,
• 00:50 Go to Date, and choose October 2025.
• 00:57 To reset yourself, simply hit the Today button.
• 01:02 And you're back to today.
• 01:03 Sometimes we need to go into a deep dive for searching.
• 01:07 Let's take our eyes up to the title bar where we see a search box.
• 01:11 When I click this, a ribbon's going to show up called Search,
• 01:15 Search ribbon with all of these options.
• 01:18 So I can search by Organizer.
• 01:20 Now watch what happens on that search box when I hit Organizer.
• 01:23 It throws in some programming code, but the part in blue is what I need to type,
• 01:27 the Sender Name.
• 01:30 Okay, I deleted that and I'm going to hit Subject.
• 01:32 Again, programming code, the part in blue is what I need to type, deleting that.
• 01:38 Same for Attachments and Categorized.
• 01:42 So now I can find any appointment that's been categorized yellow.
• 01:46 And there we have a couple categories of yellow.
• 01:49 To reset, just click on the calendar itself and
• 01:52 it resets back to the main view.
• 01:54 Now I can click on the search and go right back to my list.
• 01:58 Notice under categories, way at the bottom,
• 02:01 I want to find any appointment that has not been categorized.
• 02:04 So I'm going to click on the No Categories.
• 02:07 And here we have a full list, now, this is an active calendar and
• 02:10 I do have a category column over here.
• 02:13 When I float my mouse, I could actually right-click and choose a category.
• 02:18 Now the minute I apply color, it's going to leave this list because remember,
• 02:21 I'm looking for the not categorized.
• 02:24 So the minute I categorize it, it won't be on this list anymore.
• 02:28 Clicking the color and it vanished.
• 02:31 How about requests not responded to?
• 02:33 So if I sent out a meeting request and they haven't responded,
• 02:36 it's going to look in the tracking background of that request.
• 02:40 I'm going to reset to calendar, go back to my search box, and
• 02:44 look at all calendar items, or just my current folder, my subfolders.
• 02:51 Now, this is referring to my calendars and subfolders.
• 02:56 Or all Outlook items, that means emails, contacts, tasks.
• 03:01 Shows me my recent search options or the search tools,
• 03:06 indexing status, locations.
• 03:09 Advanced find, this is interesting.
• 03:12 There are tabs in the background for you to choose.
• 03:15 You can get very detailed in what you're looking for.
• 03:18 I'll close this, click on Search again, search tools again, and then search
• 03:24 options, which is where I set up how I want my default search to perform.
• 03:29 Hit OK.
• 03:30 And the very last item on the search ribbon is the Close Search.
• 03:34 Because if you've gone through all that and you haven't found what you're looking
• 03:39 for, the most likely scenario is that that appointment has been deleted and
• 03:42 it's gone from your system, and that happens as well.
• 03:46 In the meantime, at least now you know how to thoroughly search your entire calendar.

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