Outlook Screen Overview

Quick reference

• 00:04 Hello, and welcome to Microsoft Outlook.
• 00:07 My name is Andy Lanning and I'm going to be your instructor for this course.
• 00:11 And, we're going to start with a tour of the Outlook screen because even if you
• 00:15 start a brand new job, someone's going to walk you through the office and
• 00:18 show you where everything is so you get oriented.
• 00:21 Well, the same applies to software.
• 00:23 Just take a browse through the Window itself.
• 00:25 We'll start with the top blue title bar,
• 00:28 where it shows the name of the program we're using.
• 00:30 On the left is a little toolbar, this is called the quick access toolbar,
• 00:34 also known as a QAT.
• 00:35 We will have an entire lesson on that in a very short while.
• 00:40 And over here on the right-hand side, the x is the Close button.
• 00:44 This is the Maximize or Resize button.
• 00:46 We have the Minimize and this is our ribbon Auto-hide button.
• 00:50 I'll go ahead and click that just so you can see that you have full control
• 00:53 over just showing the tabs of your ribbons.
• 00:56 I'll click this and watch what happens on my ribbons.
• 00:59 Or, I can hit that and I can Show Tabs and Commands on the ribbon.
• 01:03 Another quick trick to that is just to double click on any title of a ribbon.
• 01:07 Double-click will collapse.
• 01:09 You can use it by just clicking on the ribbon, but as soon as you
• 01:12 click off it will claps again, or double-click will expand lock them in place.
• 01:18 All right, what you see on my screen simply called my Outlook Today.
• 01:21 This is everything at a glance simply because I'm click on my one
• 01:25 inbox called andy.goskills.
• 01:28 You can have multiple email addresses.
• 01:31 Outlook will handle whatever you give to it, but I do want to go ahead and
• 01:34 open this up so you can see I called it my inbox, but, actually,
• 01:37 it is my profile named andy.goskills.
• 01:41 Then I have my Inbox.
• 01:42 Notice these little arrows on the left-hand side of some of these options,
• 01:46 that means there's more folders underneath.
• 01:48 So anytime you see an arrow, open it up or close it to control all of these if you
• 01:53 want to see the entire screen and I'll just close that particular inbox.
• 01:57 I also have my Archives and I also have my Favorites.
• 02:00 All right, I will open that, click on my Inbox so we can see some items in here.
• 02:04 And over on the right-hand side, we have a scroll bar that controls the screen.
• 02:08 My current layout is to show my reading pane on the right-hand side.
• 02:13 Over on the bottom right, this is my zoom control,
• 02:16 I can zoom in to make the fonts larger or I can zoom out.
• 02:20 I could also hold down my control key and
• 02:22 spin the wheel of my mouse to do the same thing.
• 02:25 Take a look at these two buttons right next to that one says, reading view and
• 02:30 one says normal view.
• 02:31 Now, I'm going to click the reading view, keep your eyes on the left panel,
• 02:35 that's called the navigation pane on the left panel.
• 02:38 I'm going to click reading view, click.
• 02:40 And look what happens, see it collapsed my panel.
• 02:43 My navigation pane panel to give me more room to read my screen.
• 02:46 It all depends on your screen size if you want to do that or not.
• 02:50 Now I'm going to go back to my normal view.
• 02:53 And it widens up my navigation pane as well.
• 02:56 Now let's take a look at the navigation pane,
• 02:58 basically it is your lifeline in Outlook.
• 03:00 You want to have your navigation pane open at all times.
• 03:03 On the bottom, I have a little envelope that is my email then I have my calendar,
• 03:07 my contacts or people and my task.
• 03:10 Now these are called peak panes.
• 03:11 You can take a peek into each one of these.
• 03:14 And, right over here, we have dot dot dot,
• 03:16 when I click the dot dot dot that gives me options.
• 03:19 Now my navigation options will allow me to uncheck the compact navigation.
• 03:24 I'm going to hit OK, take a look what happens at the bottom of my screen.
• 03:28 Now these are all words Mail, Calendar, People, and Tasks.
• 03:32 But, that also takes up one inch of my screen view.
• 03:34 I don't like that, so I'll hit the dot dot dot, go to Navigation Options.
• 03:39 I'm going to put a check mark right back on my compact navigation, hit OK.
• 03:43 And now it takes us to little symbols, I like that much better.
• 03:46 All right, please take a look at the top.
• 03:47 The navigation pane, we have a little left arrow that allows you to collapse.
• 03:51 The navigation pane without going back down to reading view on the far right.
• 03:55 And when I want to open it up, I simply click that to open it, and
• 03:58 then of course have to hit the pushpin to lock it in.
• 04:02 All right, that's it for your tour of the screen.
• 04:04 Stay with me for
• 04:05 the next lesson where we're going to talk about some Office management.

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