View Ribbon, Layout Group

Quick reference

• 00:04 Hello in this video I want to talk to you about the layout of your email screen and
• 00:09 that is on the view ribbon and right over here is a layout group with a couple
• 00:13 options, folder pane, reading pane and to do bar.
• 00:16 Now the folder pane is over on the left.
• 00:18 This used to be called the navigation pane.
• 00:21 On the photo pane actions, my is set to normal, but you can also click minimize.
• 00:26 When I minimize it, it just slams it over to the left-hand side.
• 00:29 I do have an arrow that I could expand it again.
• 00:31 And then of course I'd have to pin it in place.
• 00:32 You can also resize it.
• 00:35 Click and drag on this line and you can resize to your own personal preference.
• 00:39 Now the folder pane can also be turned off.
• 00:41 I don't recommend it cuz you might forget that it ever existed, and
• 00:44 it is very valuable to have it on because it does contain all your email folders.
• 00:50 Now the other option inside folder pane is the favorites.
• 00:52 Now my favorites is on, you can see my favorites file right here.
• 00:55 I want you to think of favorite files as your active working files.
• 00:59 The items that you need at the ready all the time.
• 01:03 You might have a physical set of files actually sitting off to the side of your
• 01:06 desktop on your physical desk.
• 01:08 Well this is the same thing.
• 01:10 Now let's just say I want this class folder to be at the ready instead of
• 01:13 buried down deep into all my folders.
• 01:15 I can literally click and drag it right up here into my favorites.
• 01:19 It becomes not a second folder but a ghost image of the original.
• 01:22 So the original still resides in the same place but it's just at the ready for
• 01:26 me to use right here.
• 01:28 Now when I'm done with the class folder all I have to do is right click and
• 01:32 look at the list.
• 01:33 You'll go down here and one of them will say, remove from favorites.
• 01:37 And again, it doesn't take it off your list at all,
• 01:40 it's still in my inbox, it's just no longer up here on the favorites
• 01:43 because it's no longer an active file I need all the time.
• 01:47 So, I rather like the favorites and I would recommend leaving them on.
• 01:50 Now, another thing we have under photo pane is options.
• 01:53 When I click on options, I have the options to uncheck my compact navigation.
• 01:58 Now, keep an eye,
• 01:59 down here on the bottom left of my screen, I'm gonna uncheck compact navigation.
• 02:03 And hit OK, and it just lays them out and spells them out.
• 02:07 So you don't have to wonder what those little icons represent,
• 02:10 it actually tells you what they represent.
• 02:13 Now I am a fan of my notes.
• 02:15 I would like to see my notes on there.
• 02:17 So folder pane options, and I'm gonna tell this to show me five of the visible items.
• 02:24 And notice notes is number five.
• 02:25 And of course you can rearrange these any way you want.
• 02:28 So I'll hit OK and there shows up my notes which I very much like.
• 02:32 Now the next thing I wanna show you is the reading pane.
• 02:35 Now the reading pane by default is on the right.
• 02:38 Now as you can see, I have an email text, showing up right here and
• 02:41 that particular email is highlighted here.
• 02:43 Well I want my reading pane to show on the bottom and
• 02:46 the reason I like that is because now all my headers, my from header,
• 02:50 my subject, my receive, that size of the email, they're all right here.
• 02:53 And these are clickable, and sortable on the fly.
• 02:57 And any time you can organize your information to what
• 03:00 you need to see right now with one click, it's worth having it in view.
• 03:05 And so, personal preference, I like my reading pane to show on bottom.
• 03:08 Because I like to sort, but still be able to read some of the text.
• 03:13 Now, I could also turn my reading pane to off.
• 03:15 And then you're gonna see my entire inbox list with the reading pane off.
• 03:19 I can't see it all, I'd have to double click to read these.
• 03:22 Now there's another item right up here.
• 03:24 It's not in the layout view, but it's right over here.
• 03:26 It's called message preview.
• 03:28 Now you can turn the message preview to two lines.
• 03:31 Or I can turn it off entirely.
• 03:34 And now I just have a stackable list of emails
• 03:37 with a nice little preview showing at the bottom.
• 03:40 That is my personal preference.
• 03:41 But this is your Outlook and how you see your information.
• 03:44 So you can change it to anything you want.
• 03:47 I just wanna show you your options.
• 03:48 Now if I turn this off, it's just all my emails.
• 03:52 And now I have one more thing here, on the reading pane, and that as options.
• 03:56 And now I can mark items as read after I view them, I can mark them as read after
• 04:01 the selection changes, just read through those.
• 04:03 And again, make your own personal preference changes.
• 04:07 Now one more thing I personally like, is my to do bar calendar.
• 04:10 I like to see that on the right-hand side of my screen.
• 04:12 Now notice in this particular view it seems to take up a lot of room, but
• 04:16 it is handier that you would ever know.
• 04:19 I like having this on my screen, but you have other options as well.
• 04:24 You could show your people, so your favorite contacts.
• 04:27 And you can show your tasks.
• 04:29 Your current task can list up here as well.
• 04:31 Any of those combinations will show up or you can just turn it off and
• 04:35 not see it there at all, and if you want your calendar, it's just as simple.
• 04:38 Float your mouse over your calendar It will do the same thing as having
• 04:41 that calendar residing on the right.
• 04:43 So, again, personal preference.
• 04:46 So, at this point, it's all about how you see your information
• 04:49 to help you make your decisions and get to your information the fastest, and
• 04:54 that's why we spend time in view on the layout section, so
• 04:57 please go in there and work around some of those options and see what you like.
• 05:02 And that's how you're gonna be a better Outlook user.

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