Locked lesson.
About this lesson
Review the parts and structure of a pre-made template and save frustration later when you build your own.
Lesson versions
Multiple versions of this lesson are available, choose the appropriate version for you:
2016, 2019/365.
Quick reference
Identify Parts of Pre Made Template
Knowing the parts of a publication document is vital to begin building one from scratch.
When to use
Every time you use Publisher, you will begin to quickly recognize the parts and elements by first viewing this lesson.
Instructions
Begin by opening the corresponding Exercise File with this lesson, or go to File, New and find the template called Newsletter (soft blue design).
The File ribbon, New has many pre-made publications available and free for your personal or business use.
Text Boxes
- When you click on the headline “Trader News”, notice 2 new ribbons appear. These identify the headline as a text box and provide new tools for formatting.
- Click onto the black bar, near the date on the right side. Notice the handles don’t wrap around the full bar. It is basically 2 bars side-by-side. The clue is the handles on the shape.
Pictures
- Click the picture of the office chair at the bottom of page 1 and notice the new ribbon.
Tips shared in video lesson
Design Tips:
- Looking for a color theme? Identify a prominent color in a photo (used in your publication) and bring that color into fonts or fill colors of text boxes.
- Avoid 'boxing in' the sections. It blocks the visual gaze of the reader.
- Add a Pull Quote to catch your readers’ attention on an interesting point of text. A Pull Quote is simply a text box with larger font that highlights a small statement of text within the newsletter.
Computer Tips:
- Ctrl + Scroll is faster than pointing to the bottom right zoom controls. Zoom in or out quickly by holding down CTRL and scroll with your mouse wheel.
- To un-do anything, simply press Ctrl + Z, or click the un-do button on the Quick Access Toolbar.
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- 00:04 All right, some of the fun is about to start.
- 00:07 Go ahead and come up to the File ribbon on the left.
- 00:10 Click New, so we can look at the available templates.
- 00:14 And earlier, I had seen this pretty blue one in the center.
- 00:17 I'm going to go ahead and
- 00:17 click that one, and it'll download immediately onto my screen.
- 00:22 And I'll pull that screen over.
- 00:24 And it's really important that you can identify the parts of a template.
- 00:27 It'll just help you work with it later on.
- 00:31 So we're going to click through this template.
- 00:33 And I'm going to show you a little trick that's going to happen right before your
- 00:36 eyes, but you wouldn't notice it unless someone told you to.
- 00:39 So first of all, let's take a look a this screen.
- 00:41 I'm going to go ahead and zoom in now.
- 00:42 Typically, you're going to want to come down here to the little plus sign to
- 00:46 zoom in.
- 00:47 That takes a lot of time to point your mouse down there.
- 00:49 I always use a mouse with a wheel on it.
- 00:51 So when I hold Ctrl on my keyboard and wheel up with the scroll on my mouse,
- 00:56 I can wheel up and wheel down to zoom in.
- 00:58 Notice my mouse pointer is still in the center of my screen.
- 01:02 I haven't moved it down here to the right-hand side.
- 01:04 It's just a little cheat to zoom in and zoom out.
- 01:06 All right, as you can see on the left-hand side, I do have my Pages navigation.
- 01:11 If that's not on your screen, please click View, and
- 01:13 put a check mark on Page Navigation.
- 01:16 It's sort of vital to have that at all times.
- 01:18 It helps you click through the entire screen.
- 01:21 And of course, let's remember this button over here says show whole pages,
- 01:25 this little button right over here in the very bottom corner.
- 01:27 It's kind of a gift from the gods of Microsoft, to kind of recenter everything.
- 01:32 Back to the theme, notice the blue going through this whole thing.
- 01:35 This is a mark of a good designer.
- 01:37 They have kind of touched on blue in this picture, and
- 01:40 they carried that same shade of blue throughout the entire document.
- 01:45 It looks incredibly professional to do that.
- 01:47 But this isn't so much a design lesson as a technical,
- 01:50 what's on the screen and what are we dealing with.
- 01:54 Now notice right over here, we have a picture of a computer.
- 01:56 When I click that picture, I want your eyes to be up here on the very top of all
- 02:00 my ribbons, okay, because something is about to happen.
- 02:03 I click the picture, and up pops Picture Tools.
- 02:06 Now, it didn't default and activate that, I have to come up and activate that.
- 02:10 And now I have all the buttons I need to work with this particular picture.
- 02:15 Well, let's move on to this box over here, where it says Newsletter Title.
- 02:19 I'm going to click into the text.
- 02:21 I'd like your eyes, again up on top, pay attention to the ribbons.
- 02:24 When I click into the text, suddenly, it changed.
- 02:27 I have Text Box Tools and Drawing Tools.
- 02:30 So when we click on Text Box Tools, I can change the alignment of the text.
- 02:35 I can create a link in this text, I can change the font of the text.
- 02:38 And notice we have Drawing Tools beside it.
- 02:41 When I click the Drawing Tools,
- 02:43 I want to really make sure you can see what's about to happen here.
- 02:47 So on the Drawing Tools, watch what happens to the box in the background.
- 02:52 This is called a gallery.
- 02:54 And I can just click through these items and
- 02:56 change the color background of that text box.
- 02:59 I don't necessarily want to do that.
- 03:01 Generally, I wouldn't do anything with that.
- 03:04 So I would just Ctrl+Z at this point,
- 03:05 and just set it back to the normal, the way I received it.
- 03:08 But I just want you to know the difference between a Text Box Tools is the text.
- 03:14 And the Drawing Tools is the actual box containing the text.
- 03:17 Look up on top, it says Your Organization.
- 03:19 I wonder what that is.
- 03:20 Click it once, Text Box, Drawing Tools.
- 03:23 Okay, let's scroll down.
- 03:24 Right over here, click this.
- 03:26 It's still a Text Box, Drawing Tools.
- 03:29 Wherever you click, it will tell you what it is.
- 03:31 What's this one here? When I click on this, just a Drawing Tool,
- 03:34 no Text Box, interesting.
- 03:36 Let's go to the next page.
- 03:38 I have another photo, I know that's going to be a Picture Tool.
- 03:42 So I'm going to click it, your eyes are going to be up here at the top.
- 03:44 Click, Picture Tools, do you see what's happening?
- 03:47 A simple click, and
- 03:48 dash your eyes up here to the top will tell you exactly what you're working with.
- 03:53 You need to know this.
- 03:53 It's really important to be able to identify what you're working with here,
- 03:57 a picture, a text box.
- 03:58 What is it?
- 03:59 That's how, get your eyes up on top, the tool bars will tell you.
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