Ribbon - File, Save-Print-Export

Quick reference

• 00:04 In this lesson we're gonna talk about how to open, save, print and
• 00:08 export a publication.
• 00:10 All right. It all happens on the File menu.
• 00:12 When I click on File, here we have, Open, Save, Print and Export, right there.
• 00:16 So let's go ahead and start with Open.
• 00:19 I'm gonna go ahead and open the trader news which I've been working on and
• 00:22 I've got it pinned to the top.
• 00:23 If you wanna pin these, you just hit the little push pins on the side.
• 00:26 Okay, when that opens up I'll move that right into my view for the video.
• 00:31 There we go.
• 00:32 And okay, so that opened up just fine that was easy enough to do but
• 00:36 now I wanna save it as a different file type.
• 00:39 Now if I just wanna save it I'll hit save.
• 00:41 Maybe I made some changes, but save as allows me to put it into a different
• 00:45 folder or when I hit Browse it allows me to save as a different file type.
• 00:50 Let me move that over just a little bit.
• 00:52 Now, it defaults to publisher files because I'm in the publisher program.
• 00:56 But notice when I hit the Save as type, all of these come up.
• 00:59 So I could save it as PDF, or as plain text, or as a web page, or
• 01:02 as a Word document, or as a picture file, a GIF, a JPEG, a TIFF, or a PNG.
• 01:09 If it's on this list, you have that option.
• 01:12 If it's not on the list, you don't have the option.
• 01:13 Like an Excel file, not on the list, you don't have the option.
• 01:17 All right, in this case, I'm gonna hit Cancel.
• 01:19 I don't really wanna save something else.
• 01:20 I just wanted to show you those options.
• 01:23 Let's talk about printing.
• 01:24 If I go to, right over here,
• 01:25 to print, it's going to give you a few options, okay?
• 01:29 First of all, I do have the Print button.
• 01:31 I have the printer, which printer do you wanna print to.
• 01:34 It's defaulting to PDF, which is fine.
• 01:36 Print All Pages, or just a certain page, One page per sheet, Letter size,
• 01:41 Print One Sided.
• 01:42 It shows me the letter size, 8.5 by 11.
• 01:45 I could actually go to page 2, go to page 3.
• 01:49 I could actually zoom control right down here.
• 01:52 Here I have a button that says Fit to Sheet, and right over here it says
• 01:55 View Multiple Pages, and I'll tell it I wanna view all four pages.
• 01:59 And there they are.
• 02:00 All four pages would print on a single sheet.
• 02:03 And if I was printing here in my home office, then I would staple them together.
• 02:07 All right, so let's make a change.
• 02:10 Instead of one page per sheet, I gonna hit this.
• 02:12 I wanna tell it Booklet side fold, watch the screen view that happens.
• 02:17 It immediately is going to change my paper from 8-1/2 x 11 to 11 x 17.
• 02:23 That's a tabloid size.
• 02:25 Notice it's got page 1 here, page 4 here, cuz if I print and
• 02:29 fold it in half, this is gonna be the cover, this is gonna be the back cover.
• 02:32 It is smarter than we are.
• 02:34 Let it do the work for you if that is your ultimate goal.
• 02:38 And of course page 23 with print on inside.
• 02:40 What would if I change my mind?
• 02:42 I don’t wanna print tablet at all, all right, let’s just put it back.
• 02:46 Instead of book fold, I'm gonna go one page per sheet.
• 02:48 Although it remembers a paper size tabloid, so I've got to change my paper
• 02:53 size, click this back to my letter and there tall back to normal.
• 02:57 Four pages would print perfectly.
• 02:59 All right, so, that's a trick to printing,
• 03:01 just know that you have your options and look through your options.
• 03:06 All right. Let's go ahead and export.
• 03:07 So if I put my export over here, again, on the fail menu, hit Export,
• 03:12 because maybe I don't wanna print, I want to send it to a commercial printer.
• 03:16 Look it here, you have an option, save for a commercial printer, save for
• 03:19 another computer, save for photo printing.
• 03:21 Change file type, publish to HTML, which would be the webpage.
• 03:25 You have all of these options.
• 03:27 I'm gonna go ahead and hit Save for a Commercial Printer just so you can see.
• 03:30 And look, it gives you even more options, both PDF and
• 03:34 Publisher files, Pack and Go Wizard.
• 03:36 This is a holdover from a previous version, but it still works just fine.
• 03:41 I'll go ahead and click the commercial press.
• 03:43 And it gives me more options.
• 03:45 High quality printer, standard printing, minimum size printing.
• 03:49 Remember you've now got to email this or save it to a USB drive or
• 03:54 upload it to the cloud so that your commercial printer can download it.
• 04:00 So you're gonna just probably make a phone call to your commercial printer and
• 04:04 ask them how do you want this sent to you?
• 04:07 They will tell you the options and you will choose it from here on.
• 04:10 Just read through your options,
• 04:12 communicate with the ultimate printer, your commercial printer.
• 04:17 And make the settings accordingly.
• 04:20 It's not that hard, we tend to make it harder than it is.
• 04:24 But just be aware of all your options and
• 04:25 you're gonna be just fine when it comes time to print.
• 04:29 Thank you.

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