Quick Access Toolbar

Quick reference

• 00:05 The Quick Access toolbar is located right above the File and the Home ribbon,
• 00:09 in my opinion, in the wrong spot. So we're going to move it and customize
• 00:12 this to the best buttons that you choose, that you want to use on a regular basis.
• 00:17 So if you'll notice at the very end of this, we have a drop-down arrow.
• 00:20 When you click the dropdown arrow, go ahead and
• 00:22 put a check mark on anything on that list that doesn't already have a check mark.
• 00:26 And then we'll customize these and rearrange them.
• 00:29 I know it's a bit of a process in the beginning, but the good news is,
• 00:32 you only have to do this once.
• 00:34 Now, I want you to not go to More Commands right now,
• 00:37 but yes, go to Show Below the Ribbon.
• 00:39 So when I click this button, now it pops all those buttons,
• 00:42 plus now suddenly they have color on them.
• 00:45 But the point is, if you are looking for a button on your quick access and
• 00:49 you have to get your eyes past this crazy chaos of the ribbons,
• 00:52 you're never going to go up to the quick access toolbar.
• 00:54 So we move the quick access toolbar, your favorite buttons,
• 00:57 in the order you want them, right next to your working area, okay.
• 01:01 So not as much travel time with the mouse to get to your buttons.
• 01:05 Now we're going to rearrange this.
• 01:06 So hit the drop-down arrow at the end of it and go ahead and
• 01:09 click the option that says More Commands.
• 01:12 When we're in here, basically what's going to happen is,
• 01:15 everything on the left are buttons you can add to your list on the right hand side.
• 01:20 Now the list on the right hand side can be arranged by simply clicking single click.
• 01:24 If you double click, they leave, and you gotta go find them again.
• 01:27 So a single click to bookmark it, and now I'm going to hit the up, up,
• 01:30 up to move it to the top.
• 01:32 Now, I have a particular order I like my buttons in, and
• 01:35 you do not have to do this, this is about my preference, and
• 01:38 you can do the same with you preference on your end.
• 01:42 But I do like my New, I like my Open, I want the one that says Close.
• 01:46 I would like to be able to close a file as well without having to go to File >
• 01:49 Close every time.
• 01:50 I just want to hit one button.
• 01:51 Well, notice on the left hand side, it's not there, and these are alphabetical.
• 01:55 So notice at the top it says Popular Commands, hit that dropdown arrow and
• 02:00 choose All Commands.
• 02:02 When we click All Commands, the list got very long, and
• 02:06 now you can basically just type your way to that option.
• 02:09 I should find Close File.
• 02:11 Now watch, I can double click or I can single click and hit Add.
• 02:14 Doesn't matter to me how you get it over there, just get that thing over there.
• 02:18 Notice now, I have New File, Open, Close.
• 02:21 On all my Microsoft programs, the first five buttons match.
• 02:24 So it's just very, becomes a habit with me, and no matter what program I'm using,
• 02:29 I know what my first five buttons on my Quick Access bar are.
• 02:31 Then we have Save, now I'm looking for Save As.
• 02:34 So I'm bookmarking Save on the right, activating on the left,
• 02:37 typing save to take me down to my Save As and double click, click click.
• 02:42 There it is.
• 02:43 So New, Open, Close, Save, Save as.
• 02:46 Then I have my Undo, Redo, my Quick Print, Spelling, Touch/Mouse Mode.
• 02:50 There are a couple of buttons I do want to add, hit OK at the very bottom of this,
• 02:54 and we're going to go back out and
• 02:56 we're going to create some buttons on the fly, right?
• 02:59 So notice, on our Home ribbon, we have our Font Style and Font Size.
• 03:03 I want those on my Quick Access bar.
• 03:04 Now, be careful, if you right-click on the word, you only get typing options,
• 03:08 because the cursor is a I-beam, which is a text cursor, so
• 03:12 I get text options with the right-click.
• 03:15 So I want the drop down arrow, which, my cursor is an arrow, so
• 03:19 when I right-click, I get computer options.
• 03:22 And read the list, the very top one says Add to Quick Access Toolbar.
• 03:25 Click, and now I have my font style on my Quick Access Toolbar.
• 03:29 Please do the same thing to the font size.
• 03:31 Right click, Add to Quick Access, and
• 03:33 you're going to be thinking, why in the world is she wasting time doing that?
• 03:36 Because what if I'm not on my Home ribbon?
• 03:38 I'm on the Page Design or Mailings, and I need to know right now,
• 03:41 what font style and size am I using?
• 03:43 Well, I've added them to my Quick Access, so instant visual feedback.
• 03:48 Calibri 10.
• 03:50 Instead of me having to go to the Home ribbon to read Calibri, size 10,
• 03:54 see, I'm just eased up my whole life.
• 03:57 Few less clicks.
• 03:58 As you find buttons that you like, you can add them on the fly.
• 04:01 Simply find button, right click, Add to Quick Access,
• 04:04 right-click, Add to Quick Access.
• 04:06 You can put any button you want on there.
• 04:08 What if you want it gone?
• 04:10 Right-click, Remove from Quick Access, right-click, Remove from Quick Access.
• 04:14 What if you want to rearrange them?
• 04:16 Hit the drop down arrow, More Commands, and now you can click in here and
• 04:20 you can rearrange whatever you want.
• 04:23 It's all up to you, you have total power over this.
• 04:26 As we go through these lessons, we'll be adding more buttons on the fly,
• 04:29 maybe removing some, maybe rearranging them.
• 04:32 But that's it for now, see you soon.

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