Manage Teams and Members

Quick reference

• 00:01 Now before we go any further into Teams,
• 00:05 let's take a look at some of the settings that we have available for
• 00:11 managing our team and also our members.
• 00:15 So as a team owner, the first thing you might want to do is add more members or
• 00:20 remove members.
• 00:21 So what we can do here is we can click on the three dots next to a team and
• 00:27 jump into Manage team.
• 00:29 Now when you come into this area,
• 00:31 you're going to see a few different tabs running across the top.
• 00:34 So let's take a look at members first.
• 00:37 You can see that I am listed as the owner of the team.
• 00:40 And it is worth noting that you can have more than one owner of each team.
• 00:46 And as the team owner, I can upgrade people's access from member to owner.
• 00:52 Notice underneath for this team, I have 3 members and guests.
• 00:57 And you can see the rest of my lovely team colleagues listed out there.
• 01:03 You'll also see in the role column currently they're all members, but
• 01:08 if I wanted to maybe promote Jen to an owner I can simply click the drop down and
• 01:13 change her access to owner.
• 01:15 So now Jen has the same access as me and
• 01:18 she can do all the things that members can't such as deleting teams.
• 01:23 Also notice from here we have an Add member button.
• 01:27 So this is going to take me back into that same window, and
• 01:30 I can simply start typing in people's names in order to add them to this team.
• 01:35 The next tab along is Channels.
• 01:38 Now we haven't really discussed channels in any great detail yet, but notice
• 01:42 here for Northwind Traders it's just showing me that I have a general channel.
• 01:47 And if I expand Northwind Traders currently that is the only channel
• 01:52 that I have.
• 01:53 And what I could do is I could add more channels from here as well.
• 01:57 Now we're going to do that a bit later on.
• 01:59 So for the time being, let's just jump on to the next tab.
• 02:04 Now settings is where you're going to find all of the good stuff.
• 02:08 For example, we can add a team picture.
• 02:11 So by default for Northwind Traders,
• 02:14 we just have the generic icon that Microsoft Teams has given it.
• 02:18 So to add a little bit more personality, we could change the picture.
• 02:23 So I'm going to upload a picture that I've created for this team.
• 02:27 And here it is just here.
• 02:29 I'm just picking it up from my local drives.
• 02:31 Now you will find that when you upload your own image sometimes I find this is
• 02:36 a bit patchy, it doesn't necessarily always load immediately.
• 02:40 But if we click on close and then close and reopen Teams,
• 02:44 we should find that that picture is going to refresh and update.
• 02:48 So I've done a quick reboot of Teams,
• 02:51 I can see that that image has updated in the title, but we're still waiting for
• 02:55 the little thumbnail image in the team's list to update.
• 02:58 So that will come through eventually.
• 03:01 If we expand member permissions,
• 03:03 this is where we can define what our members are allowed to do.
• 03:07 And by default, I have everything ticked.
• 03:11 So members can do things like create and update channels.
• 03:14 They can create private channels, and
• 03:17 they can do things like delete their own messages.
• 03:21 So this might be an area that you want to review and deselect and
• 03:25 select as necessary.
• 03:26 We then have a section for guest permissions.
• 03:29 So this helps us control the kind of access that guests or
• 03:33 external members have in our team.
• 03:36 For example, do I want to allow guests to delete channels?
• 03:39 Well, no, not really because they don't work for the organization.
• 03:44 So in general I tend to keep both of these deselected but
• 03:48 again that is entirely up to you.
• 03:51 We then have an @mentions section,
• 03:53 we're going to talk about @mentions a little bit more later on.
• 03:56 But if you've ever used something like Twitter,
• 03:59 you're probably very familiar with how these work.
• 04:02 It's really just a way of targeting messages at a specific person.
• 04:06 So this is where we can specify if we want to allow them to @mention entire teams and
• 04:11 entire channels.
• 04:12 The team code section,
• 04:14 we've seen this is where we can come to generate a code to send to somebody.
• 04:18 We have a fun stuff section where we can control some of the options we have for
• 04:23 giphys and stickers and memes.
• 04:26 Again, all of these things we're going to talk about later.
• 04:29 And then finally, we can choose who can manage tags.
• 04:33 So it's definitely worth reviewing this section when you create a new team.
• 04:37 We have an analytics tab.
• 04:39 Now this is just to give me some basic analytics about this team such
• 04:44 as how many users we have, how many apps, so on and so forth.
• 04:47 The next one is apps.
• 04:50 So these are all of the apps that are active for this particular team.
• 04:55 And again, apps is something we're going to cover a little bit later on.
• 04:59 And then finally, we have a tags area.
• 05:01 And I haven't currently created any tags for this team.
• 05:06 So those are the settings that you have beneath that manage settings option.
• 05:10 Definitely worth having a little look through that.

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