Initiate a Video or Audio Call On-Demand

Quick reference

• 00:04 It's time now to switch gears and talk about meetings in Teams,
• 00:08 because this really is one of the key ways that you can collaborate with other
• 00:13 people using Microsoft Teams.
• 00:15 Meetings allow us to chat and discuss ideas with other participants,
• 00:20 even external participants, and we can do so much more than that.
• 00:25 We can share files, we can share whiteboards,
• 00:28 host PowerPoint presentations, and live webinars.
• 00:32 And we can choose if we want to participate in a video call where we
• 00:36 can see everybody's lovely faces, or
• 00:39 if we simply want to participate in an audio call.
• 00:43 Now when it comes to meetings in Teams,
• 00:45 there are two different types of meetings that you can set up.
• 00:48 You can create an on-demand meeting, or you can schedule a meeting.
• 00:53 Now, the organic nature of conversations in Teams,
• 00:57 lends itself much more to on-demand meetings.
• 01:01 For example, I'm currently in the marketing channel and maybe Olivia and
• 01:06 I are going backwards and forwards on some ideas related to the company logo.
• 01:11 And we might decide that this is going to be a lot easier to discuss and
• 01:16 share mockups if we jump into a Team's call.
• 01:19 So this is where we would start an on-demand meeting.
• 01:24 An on-demand meetings in teams are accessed via the meet now button.
• 01:30 So if you take a look up in the top right hand corner of the channel,
• 01:34 if I click the drop down notice we have meet now and also schedule a meeting.
• 01:38 So we would want to use meet now to jump instantly into a meeting.
• 01:44 Now you're going to find this meet now button in a few different places,
• 01:48 and I will say that over the years this button has moved around a lot.
• 01:52 But currently in Teams, in 2022 we have a meet now button in
• 01:57 the top right hand corner of the team channel.
• 02:00 We also have one when we reply to people in a team channel.
• 02:05 If we take a look at the icons underneath, one of these is meet now.
• 02:11 And the third place we can find this meet now button is in the calendar.
• 02:16 Again in the top corner, we have a meet now button.
• 02:19 So you can utilize any of these methods in order to jump into a very
• 02:24 quick on-demand meeting.
• 02:26 So let's do that, I'm going to click the drop down and choose meet now.
• 02:32 So this is going to take me into my meeting settings,
• 02:36 and there I am down there, if I just wave at my webcam.
• 02:40 Now notice by default, my camera is turned on.
• 02:44 And you can see that little sliding toggle at the bottom, so if you don't
• 02:50 want anybody to see you, you can turn your camera off and just have an audio meeting.
• 02:55 Now I'm going to keep mine on, why not, you can see me anyway.
• 02:59 And then I have some other settings that I can choose.
• 03:03 Now it might be that I want to blur my background.
• 03:07 Now notice here we have something called background filters ,now we have a lesson
• 03:11 on this later, so I'm going to skip over that for the time being.
• 03:14 Notice this meeting is going to use my computer audio.
• 03:17 And because I have a microphone plugged in,
• 03:20 it's picked up my microphone, and I can set the volume.
• 03:24 Also if I want to turn my microphone off, I'm not entirely sure why I'd want to do
• 03:28 that, if I'm going to take part in this meeting, I could slide that toggle.
• 03:32 I can also rename my meeting from here as well, so at the top right says meeting in
• 03:37 marketing, I can choose to rename this to something else.
• 03:40 So maybe when you're talking about a specific project, project alpha, for
• 03:44 example.
• 03:45 I'm going to go into the settings a lot more a bit later on.
• 03:48 For the time being, let's just get ourselves into this meeting.
• 03:53 So all we need to do here is click on Join Now.
• 04:01 And now I am officially in this meeting.
• 04:05 Now notice at this stage I can invite people to join me, so
• 04:09 I can copy the meeting link, or I can choose to add participants.
• 04:14 Now, I'm not going to do that at this stage, let's close this down and
• 04:18 I'm just going to make this Meeting Window a little bit bigger.
• 04:22 I'm going to turn off my camera, just so
• 04:24 I don't distract you all throughout the rest of this lesson.
• 04:27 So, notice at the top here,
• 04:29 we have a number of different buttons that we can use to manage this team meeting.
• 04:35 So I'm going to go straight to camera, and I'm just going to toggle that off.
• 04:39 Now I can do the same thing with my microphone, so if I want to mute myself,
• 04:43 I can click the mute button.
• 04:45 Notice that we have a keyboard shortcut for this of Ctrl+Shift+M.
• 04:49 If I click on people, that's going to open up the participants pane,
• 04:54 and this is going to show me everybody who is in this meeting.
• 04:59 So currently, I'm your organizer of the meeting and I'm the only one in here.
• 05:04 And it's showing me other colleagues that are part of my organization that I might
• 05:08 want to request to join.
• 05:10 If we take a look at chat, this is a chat panel that is specific to this meeting.
• 05:17 And I will say that in my role as a trainer,
• 05:20 sometimes I run webinars on Teams where I might have 500 people on the call.
• 05:25 And it's not very efficient for me to have everybody's microphones on.
• 05:30 So, what I normally do is mute everyone's microphone's, so we're not getting
• 05:35 lots of background noise, and everybody speaks to each other via the chat panel.
• 05:40 And this works in pretty much the same way as chat in a regular channel.
• 05:45 We can type our message at the bottom here and then we have various different options
• 05:50 that we can use, so this should look familiar.
• 05:52 We have the format button to add formatting to our message.
• 05:56 We can set our delivery method, we can attach files in here as well and
• 06:00 share them with the meeting.
• 06:02 We can add a loop component, emojis, stickers, so on, and so forth.
• 06:07 We have a reactions button just here, so if somebody is talking and
• 06:12 I want to register that I like this, or maybe I love it, or
• 06:16 I want to give them a round of applause, I can do that from here.
• 06:20 Another option that's really good is this little one just here, raise hand.
• 06:25 So if I click on this, it's going to register that I've got my hand raised.
• 06:30 So you might see this from other participants in the meeting.
• 06:35 And this is particularly useful if you do have everybody on mute, because it just
• 06:40 let's you know as the speaker, the presenter that somebody possibly wants to
• 06:45 say something, so you can then unmute their mic and hear them out.
• 06:49 The next icon along is break out rooms, that is a fairly new feature to Teams, and
• 06:54 we will have a whole lesson dedicated to that.
• 06:56 We have a more dropdown which shows us more actions, and
• 07:00 again we're going to be diving in and out of here throughout this section.
• 07:05 We've seen that camera and
• 07:06 mic are basically just toggles to toggle those off and on.
• 07:10 And then finally we have a share content button at the end here, so this is if
• 07:15 you want to share your screen or share files or maybe share a whiteboard.
• 07:20 And we're going to take a look at all of those things a bit later on.
• 07:24 And we have a leave button at the end, and
• 07:27 if I click the drop down here, I can leave or I can end the meeting.
• 07:31 So if I simply just want to leave this meeting, but
• 07:34 the meeting stays running after I've left I would choose leave.
• 07:38 Alternatively, I can end the meeting which is going to end it for all participants.
• 07:43 So I'm going to choose end meeting, end the meeting for everyone,
• 07:48 yes, let's click on end.
• 07:50 It's going to take me out of that meeting and put me back into my team channel.

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