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About this lesson
Review notification settings and adjust to prevent a bombardment of pop-ups.
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Quick reference
Notification Settings
Customize notification settings to prevent pop-up bombardment.
When to use
Everyone should customize their notification settings in Teams to prevent a pop-up bombardment but still receive notifications about the important things.
Instructions
If we are a member of multiple teams and channels, it can become quite overwhelming if we receive a notification every time something happens in those teams and channels. We could be receiving hundreds of notifications a day.
We should ensure we review our notification settings and set them to a level that is appropriate for our needs. We may not necessarily need to be notified for all activity.
Notification Settings
- Click on the three dots in the top right-hand corner.
- Click Settings.
- Click Notifications.
We can choose to receive an email daily, weekly, or monthly that shows any missed activity. Simply select the time period from the drop-down.
Appearance and sound
We can choose a notification style: Teams or Windows. The Windows style is larger and shows a bit more detail whereas the Teams style is more discreet.
We can choose to show a message preview in the notification and if we want to play a sound for incoming calls and notifications.
Teams and channels
In this area, we can specify what type of activity we want to be notified about. We can choose All activity, Mentions & replies, or Customized.
The customized option allows us to be more specific about the type of notifications we want to receive and if we want them to show in a banner in the bottom corner of the screen or just in the feed.
Login to download- 00:04 If you're a member of lots of different teams and lots of different channels,
- 00:08 then notifications can start to become a little bit overwhelming.
- 00:13 You'll probably find that you constantly have notifications
- 00:16 come in as people have different conversations in different channels and
- 00:20 certain people are @mentioning you.
- 00:23 So it's good to be able to control the notifications that we're receiving, and
- 00:27 make sure that we're only really receiving notifications for
- 00:31 the things that are most important to us.
- 00:33 And we can do all of that through notification settings.
- 00:37 So if I click on the three dots again, we're jumping into the same place,
- 00:40 we're going back to our settings.
- 00:43 And if you recall in the previous lesson, we skipped over the notifications area
- 00:47 because that's exactly what we're going to look at now.
- 00:50 Now, the first option here is the option to receive an email for missed activity.
- 00:56 And I could choose to send that once every hour, once every ten minutes,
- 01:00 daily, or I could completely turn it off.
- 01:03 So maybe at the end of each day, I want to make sure that I'm still on
- 01:08 top of everything and I haven't missed anything in my activity log.
- 01:14 So I could choose to receive an email that lists out everything that happened
- 01:19 during the day in that Activity tab.
- 01:21 And remember,
- 01:22 activity kind of logs everything that's going on within your teams.
- 01:26 So I'm going to set mine to daily.
- 01:27 I generally don't tend to set it to any sooner than that, and
- 01:30 sometimes I don't even have this setting turned on at all.
- 01:34 But that's entirely up to you.
- 01:35 The next section in this area is appearance and sound.
- 01:39 So this is where we can customize what our notifications look like and
- 01:43 whether or not we receive a sound when they come in.
- 01:46 Now, the notifications style, you have two choices here.
- 01:51 I have mine set to Windows, or we can choose the Teams built-in.
- 01:55 So currently, when I receive a little pop-up message in the corner,
- 01:59 it's coming in in the Windows notification style.
- 02:02 So it looks exactly the same as any other notifications I receive from Windows.
- 02:08 If I wanted this to look a little bit more Teamsy, let's say, I could choose
- 02:12 to use the Teams built-in style, and we'll see what that looks like in a moment.
- 02:17 Do I want to show a message preview in my notification?
- 02:20 Well, yes, sometimes I just like to quickly glance down to determine if
- 02:25 it's an important email or something I can leave to a bit later without moving
- 02:30 away from the piece of work that I'm currently on.
- 02:33 So yes, I like to show a message preview.
- 02:36 Do I want to play a sound for incoming calls and notifications?
- 02:40 Well, yes, I do like to know when I've got a new notification,
- 02:44 so I'm going to keep that turned on.
- 02:46 Now, the next section is where we can get a little bit more granular about where
- 02:50 we're receiving our notifications from.
- 02:53 So I could choose to be notified of all activity in my teams and channels.
- 02:59 So that will be things like new messages, @mentions, even when somebody
- 03:04 reacts to something that I've posted, I'm going to be notified.
- 03:09 And for me, that is a little bit of overkill.
- 03:13 Now, you might like that, and that is absolutely fine, but
- 03:16 I prefer the next option where I really just receive a notification
- 03:20 when someone replies to one of my messages or specifically @mentions me.
- 03:24 Or the third option you have here is to set up customized notifications.
- 03:30 And this is where you can get really granular about the type of things that
- 03:33 you're receiving.
- 03:34 So notice here for personal @mentions, how do I want those notifications to come in?
- 03:39 Do I want the notification to appear in a banner and in my feed?
- 03:44 And when we're talking about a banner,
- 03:46 we just mean that little pop up card that comes up in the corner.
- 03:49 So I could choose banner and feed or just to show in my feed only.
- 03:54 Now, I like @mentions to be banner and feed.
- 03:57 Team mentions, I'm not so concerned about, I'm going to turn those off.
- 04:01 Replies to conversations I started, well, yes.
- 04:05 And I want these to appear in a banner and in my feed.
- 04:08 Replies to conversations I reply to, well,
- 04:11 I'm not really too concerned about that, so only show in feed.
- 04:16 From here I can also specify if I want to be
- 04:19 notified if there is a new post in any channels that I have pins.
- 04:24 So normally, pin channels are one that I've deemed important or
- 04:27 ones that I'm active in all the time.
- 04:30 So you can choose to turn this setting on, if that's important to you.
- 04:34 And the same thing for my pinned channels,
- 04:36 I could choose to be notified every time the channel is mentioned.
- 04:40 So don't forget about that customized option.
- 04:44 Now, underneath here, this is where we can specifically set up our notifications for
- 04:49 each of these individual elements, so for chat, meetings and calls, people,
- 04:54 and other.
- 04:55 So if we jump into meetings and calls, for example,
- 04:58 I can choose to mute notifications during meetings and calls.
- 05:02 So I'm going to say yes, let's mute them.
- 05:05 Do I want a meeting started notification?
- 05:07 Well, yes, that's always quite nice.
- 05:10 And yeah, I'm going to choose to have that in a banner.
- 05:13 What about meeting chat notifications?
- 05:16 Well, if I haven't joined the meeting, I don't really want to be notified that
- 05:19 other people are talking in the meeting I'm about to join.
- 05:22 So I'm going to say, mute until I join or send a message.
- 05:26 And you're going to find similar settings for each of these sections.
- 05:29 So if we open up chat, we can specify how we want to receive our notifications
- 05:35 when we're @mentioned, when messages are posted, and also for likes and reactions.
- 05:41 So I recommend that you go through this section and really customize and
- 05:45 set up how you want to receive these notifications.
- 05:48 As I said, it can feel a bit overwhelming to be bombarded with notifications
- 05:53 every single time you're mentioned or there replies in teams and channels.
- 05:58 So Olivia has now replied to me.
- 05:59 And if you take a look down in the bottom right-hand corner, notice that I have
- 06:04 a different notification style, that is the Teams notification style.
- 06:08 So it's a little bit more compact than the Windows one.
- 06:11 So it is entirely up to you which one of those you prefer and which one you choose.
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