Notification Settings

Quick reference

• 00:04 If you're a member of lots of different teams and lots of different channels,
• 00:08 then notifications can start to become a little bit overwhelming.
• 00:13 You'll probably find that you constantly have notifications
• 00:16 come in as people have different conversations in different channels and
• 00:20 certain people are @mentioning you.
• 00:23 So it's good to be able to control the notifications that we're receiving, and
• 00:27 make sure that we're only really receiving notifications for
• 00:31 the things that are most important to us.
• 00:33 And we can do all of that through notification settings.
• 00:37 So if I click on the three dots again, we're jumping into the same place,
• 00:40 we're going back to our settings.
• 00:43 And if you recall in the previous lesson, we skipped over the notifications area
• 00:47 because that's exactly what we're going to look at now.
• 00:50 Now, the first option here is the option to receive an email for missed activity.
• 00:56 And I could choose to send that once every hour, once every ten minutes,
• 01:00 daily, or I could completely turn it off.
• 01:03 So maybe at the end of each day, I want to make sure that I'm still on
• 01:08 top of everything and I haven't missed anything in my activity log.
• 01:14 So I could choose to receive an email that lists out everything that happened
• 01:19 during the day in that Activity tab.
• 01:21 And remember,
• 01:22 activity kind of logs everything that's going on within your teams.
• 01:26 So I'm going to set mine to daily.
• 01:27 I generally don't tend to set it to any sooner than that, and
• 01:30 sometimes I don't even have this setting turned on at all.
• 01:34 But that's entirely up to you.
• 01:35 The next section in this area is appearance and sound.
• 01:39 So this is where we can customize what our notifications look like and
• 01:43 whether or not we receive a sound when they come in.
• 01:46 Now, the notifications style, you have two choices here.
• 01:51 I have mine set to Windows, or we can choose the Teams built-in.
• 01:55 So currently, when I receive a little pop-up message in the corner,
• 01:59 it's coming in in the Windows notification style.
• 02:02 So it looks exactly the same as any other notifications I receive from Windows.
• 02:08 If I wanted this to look a little bit more Teamsy, let's say, I could choose
• 02:12 to use the Teams built-in style, and we'll see what that looks like in a moment.
• 02:17 Do I want to show a message preview in my notification?
• 02:20 Well, yes, sometimes I just like to quickly glance down to determine if
• 02:25 it's an important email or something I can leave to a bit later without moving
• 02:30 away from the piece of work that I'm currently on.
• 02:33 So yes, I like to show a message preview.
• 02:36 Do I want to play a sound for incoming calls and notifications?
• 02:40 Well, yes, I do like to know when I've got a new notification,
• 02:44 so I'm going to keep that turned on.
• 02:46 Now, the next section is where we can get a little bit more granular about where
• 02:50 we're receiving our notifications from.
• 02:53 So I could choose to be notified of all activity in my teams and channels.
• 02:59 So that will be things like new messages, @mentions, even when somebody
• 03:04 reacts to something that I've posted, I'm going to be notified.
• 03:09 And for me, that is a little bit of overkill.
• 03:13 Now, you might like that, and that is absolutely fine, but
• 03:16 I prefer the next option where I really just receive a notification
• 03:20 when someone replies to one of my messages or specifically @mentions me.
• 03:24 Or the third option you have here is to set up customized notifications.
• 03:30 And this is where you can get really granular about the type of things that
• 03:33 you're receiving.
• 03:34 So notice here for personal @mentions, how do I want those notifications to come in?
• 03:39 Do I want the notification to appear in a banner and in my feed?
• 03:44 And when we're talking about a banner,
• 03:46 we just mean that little pop up card that comes up in the corner.
• 03:49 So I could choose banner and feed or just to show in my feed only.
• 03:54 Now, I like @mentions to be banner and feed.
• 03:57 Team mentions, I'm not so concerned about, I'm going to turn those off.
• 04:01 Replies to conversations I started, well, yes.
• 04:05 And I want these to appear in a banner and in my feed.
• 04:08 Replies to conversations I reply to, well,
• 04:11 I'm not really too concerned about that, so only show in feed.
• 04:16 From here I can also specify if I want to be
• 04:19 notified if there is a new post in any channels that I have pins.
• 04:24 So normally, pin channels are one that I've deemed important or
• 04:27 ones that I'm active in all the time.
• 04:30 So you can choose to turn this setting on, if that's important to you.
• 04:34 And the same thing for my pinned channels,
• 04:36 I could choose to be notified every time the channel is mentioned.
• 04:40 So don't forget about that customized option.
• 04:44 Now, underneath here, this is where we can specifically set up our notifications for
• 04:49 each of these individual elements, so for chat, meetings and calls, people,
• 04:54 and other.
• 04:55 So if we jump into meetings and calls, for example,
• 04:58 I can choose to mute notifications during meetings and calls.
• 05:02 So I'm going to say yes, let's mute them.
• 05:05 Do I want a meeting started notification?
• 05:07 Well, yes, that's always quite nice.
• 05:10 And yeah, I'm going to choose to have that in a banner.
• 05:13 What about meeting chat notifications?
• 05:16 Well, if I haven't joined the meeting, I don't really want to be notified that
• 05:19 other people are talking in the meeting I'm about to join.
• 05:22 So I'm going to say, mute until I join or send a message.
• 05:26 And you're going to find similar settings for each of these sections.
• 05:29 So if we open up chat, we can specify how we want to receive our notifications
• 05:35 when we're @mentioned, when messages are posted, and also for likes and reactions.
• 05:41 So I recommend that you go through this section and really customize and
• 05:45 set up how you want to receive these notifications.
• 05:48 As I said, it can feel a bit overwhelming to be bombarded with notifications
• 05:53 every single time you're mentioned or there replies in teams and channels.
• 05:58 So Olivia has now replied to me.
• 05:59 And if you take a look down in the bottom right-hand corner, notice that I have
• 06:04 a different notification style, that is the Teams notification style.
• 06:08 So it's a little bit more compact than the Windows one.
• 06:11 So it is entirely up to you which one of those you prefer and which one you choose.

Lesson notes are only available for subscribers.