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Find all materials related to a meeting such as the recording, meeting notes, attendance report, and transcript in one place. 

Quick reference

Recap Meeting

Recap meeting allows all meeting participants to see all materials shared in a meeting. 

When to use

We use the recap meeting functionality whenever we want to quickly find all meeting materials such as the transcript, the recording, the attendance report, and the meeting notes. 

Instructions

Meetings can produce a number of different pieces of useful information. Maybe we recorded the meeting. Maybe we created meeting notes and created a transcript.

Everything produced in the meeting is stored in one place and is known as a 'Recap Meeting' and all meeting participants can view the materials after the meeting has finished. 

  • Open the calendar invite. 
  • Click the Details tab. 

Here we can find the recording, the notes, and the attendance report. Click the Recordings and Transcripts tab for the transcript. 

Hints & tips

  • We won't see a recap until the meeting is over. 
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  • 00:04 There's a new feature available in teams called recap meeting, and
  • 00:09 what this does, is it basically allows all meeting participants to
  • 00:14 see everything that was shared in the meeting at a glance.
  • 00:18 So when I say shared, I mean things like the meeting recording,
  • 00:22 the meeting notes, the meeting transcript, and the attendance report.
  • 00:28 All of these things can be seen very quickly after the meeting has finished.
  • 00:32 So what I've done here is, I've set up the meeting and
  • 00:36 my calendar, I've invited Olivia and we've both jumped into this meeting.
  • 00:41 And this meeting has been going on for about five minutes now.
  • 00:45 Notice in the top left hand corner, I started recording the meeting and
  • 00:49 you can see the timer just that.
  • 00:51 We've also been having a bit of a conversation back and forwards in the chat
  • 00:56 panel, and I've created meeting notes for this meeting as well.
  • 01:00 Now what I also might want to do, is turn on live captions.
  • 01:06 So now everything that I'm saying is also being output onto the screen,
  • 01:11 and is also being recorded in a transcript.
  • 01:14 And sometimes it's really important to be able to see the transcript of
  • 01:19 a particular meeting or call.
  • 01:22 Now all of these things that we're running here,
  • 01:25 are made available after the meeting.
  • 01:28 And this is what we refer to as recap meeting,
  • 01:31 it's not really a feature essentially,
  • 01:33 it's just bringing together everything that was going on in this meeting.
  • 01:38 So now if we leave the meeting.
  • 01:41 Now if we go back into that meeting from the calendar, and
  • 01:45 notice here I've actually moved this meeting so that it's in the past,
  • 01:50 so that teams thinks that we've finished this meeting.
  • 01:54 And that is a really important point to note,
  • 01:57 you're not going to be able to see a recap, unless the meeting is over.
  • 02:02 If we double click to reopen this app at the top here, we have a Details tab.
  • 02:07 And this is where you're going to be able to see all of that recap information.
  • 02:12 So it's going to show me the recording,
  • 02:15 it's also going to show me the notes and my attendance report.
  • 02:19 If I click the drop down next to show meeting info,
  • 02:22 I can see the rest of the details of that meeting.
  • 02:25 So this is where you can come to see everything together all in one place,
  • 02:29 after the meeting has finished.

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