File, Share

Quick reference

• 00:04 In this lesson, I want to introduce you to file share.
• 00:08 It's basically sharing a document with other people
• 00:11 in a number of different ways.
• 00:12 So that would be on the file ribbon.
• 00:14 So I'll go ahead and click on File,
• 00:15 and right down here on the left panel is Share.
• 00:19 When I activate Share, we have a variety of ways we can share with people,
• 00:23 with Email, Present Online, or Post to a Blog.
• 00:26 As far as the first one is concerned,
• 00:27 the share with people, basically it tells you step one and step two.
• 00:31 First of all, save your document to a OneDrive location.
• 00:35 Now what is OneDrive?
• 00:36 Well when you first downloaded Microsoft Word on your computer,
• 00:40 you probably had to sign up for a OneDrive account.
• 00:44 And so it's a free cloud service linked to your OneDrive,
• 00:48 to your Microsoft user name, and basically you would have to have that
• 00:53 information in order to use the OneDrive account.
• 00:57 Step two, share your document, so we'll do this after you finish saving.
• 01:00 So you save your document to the cloud,
• 01:03 which means you log in with your user name and password, and
• 01:06 then it tell you how then to invite other people to view that document.
• 01:10 Very useful if everyone you're sharing with also uses OneDrive.
• 01:14 Okay, the next option up on the left is email.
• 01:17 And when I click Email,
• 01:18 you can actually attach a document to an email starting in Microsoft Word.
• 01:24 Instead of going to Outlook and then attaching, you would start right here.
• 01:28 Now, there is a caveat to this.
• 01:31 Only Microsoft Word will work with Outlook.
• 01:34 So if you're using Gmail or Yahoo or Hotmail, this isn't going to work at all.
• 01:38 So this little feature is Microsoft product specific.
• 01:43 Okay, if I go ahead and click Send as Attachment,
• 01:46 an email is going to open up, there it is.
• 01:48 It opened up and it already has the document attached just like that.
• 01:53 One click did that.
• 01:54 To me, that's a huge time savings and I love that.
• 01:58 And I use it as often as I can.
• 02:00 But I just want you to know on your Quick Access bar,
• 02:02 happens to sit that same little button.
• 02:05 If I click Email right here, I don't have to go to FIle Share and click Email.
• 02:09 It's sitting right here on my Quick Access bar.
• 02:12 All right, let's go ahead and
• 02:13 go back to the File and Share for the next one, the Present Online button.
• 02:18 When you activate this, basically this is for people who can watch and
• 02:23 observe your document while on web browser.
• 02:26 Again, it says right here,
• 02:28 you will need a Microsoft account to start the online presentation.
• 02:31 So this would be, again, your OneDrive account.
• 02:35 And then the last option, Post to Blog.
• 02:38 Now Post to Blog, isn't necessarily a Microsoft specific item,
• 02:42 because WordPress isn't Microsoft and Blogger isn't Microsoft.
• 02:47 But basically, all of these types of blogging software that are out there,
• 02:52 you can actually type your document and post it directly to that blog.
• 02:56 Of course, when you click that, it'll ask you to log in again.
• 02:59 So you do have to have some other information at the ready before
• 03:03 you use these features.
• 03:04 But the beauty is, it's so
• 03:06 easy now to share documents in a variety of different ways.
• 03:11 Whatever's most convenient to you is the one you will use.
• 03:14 But it does take a little practice to use these.
• 03:16 But I would highly encourage you to give it a shot.
• 03:19 Thank you.

Lesson notes are only available for subscribers.