Locked lesson.
About this lesson
Learn how to capture a picture of your screen and use in a document.
Lesson versions
Multiple versions of this lesson are available, choose the appropriate version for you:
Exercise files
Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.
Screenshots .docx63.5 KB Screenshots - Solution.docx
111.4 KB
Quick reference
Screenshots
Learn how to capture a picture of your screen and use in a document.
When to use
This is a useful tool to take screenshots of anything on your screen you would like to share or keep as a record, for example sending an error message to your IT department.
Instructions:
Open a second Word document or a 2nd Microsoft program, for example Excel, Outlook or PowerPoint. Maybe even an internet session.
- Click Insert, Screenshot and observe the available screens. Click one and it will insert a “clip” of that screen into your document.
- Click Insert, Screenshot and click SCREEN CLIPPING.
- The Word window that you have open will minimize and show any second window on the screen. Observe how the screen looks faded, almost list a fog cover, and your mouse has changed to a black crossbar.
- Click and drag over a section of the ribbon and when you let go of the mouse button, that “clip” or “screenshot” will appear on your original document.
- The Word window that you have open will minimize and show any second window on the screen. Observe how the screen looks faded, almost list a fog cover, and your mouse has changed to a black crossbar.
This is a useful tool to take screenshots of error messages if you need to email an IT person about a problem on your computer. You would simply copy the error message screenshot and paste it into an email.
- Use the CROP tool
on the Picture Tools ribbon to remove portions of the clip.
Login to download
- 00:04 In this lesson, I'd like to tell you about screenshots.
- 00:07 A screenshot is simply a little clip of the screen you're working on or
- 00:11 section of a screen that you'd like to work on.
- 00:14 In this example, I'd like you to have two Microsoft Word documents open.
- 00:19 Maybe this exercise file, and then open a second one,
- 00:22 a blank file in the background by clicking this little piece of paper or
- 00:25 pressing control n will bring up a new one.
- 00:28 N for new.
- 00:30 Alright, if you click on your insert ribbon,
- 00:32 Right over here you have an option that says screenshot.
- 00:35 When I click screenshot it shows me the available windows.
- 00:38 I have a PowerPoint screen open, and I have a second Word screen open.
- 00:42 I'm gonna go ahead and click on my PowerPoint screen, and
- 00:45 watch what happens on the paper.
- 00:48 It actually takes a snapshot of that PowerPoint window and
- 00:52 just copies and pastes it right on my document.
- 00:56 I didn't have to do anything special for
- 00:58 that to happen, it just happened on it's own.
- 01:00 I'm going to go ahead and click on that and delete it.
- 01:04 Now we're going to do it a different way.
- 01:05 This time I'm going to go insert, screenshot And instead of choosing one
- 01:10 of the two available screens, and here's where that second word document comes in,
- 01:15 I'm gonna go to this bottom option that says screen clipping.
- 01:18 When I click screen clipping, it actually reduces that window that I had open.
- 01:24 My entire screen has gone gray here.
- 01:26 Notice it looks like it's got a foggy cloud over the top of it.
- 01:30 My mouse is turned into a cross bar.
- 01:33 What I can do here is actually click and drag and
- 01:36 select any section of that window that I want.
- 01:39 This is how you get a screen clipping of tool bars to land inside your documents.
- 01:46 The moment I did a click and drag over that and let go, here is that portion of
- 01:49 the ribbon that I had clicked and dragged over on the other screen, and
- 01:55 After it came up it is highlighted, and it has little white handles around it and
- 02:00 notice it has a picture tools ribbon up on top.
- 02:03 So now I can adjust this.
- 02:05 I can change the position of it.
- 02:07 I can apply an effect in the background of it.
- 02:10 This one in particular is a nice effect cuz it gives it a little
- 02:14 shadow border around it, makes it look raised on the page.
- 02:17 Anyway, when you're clicked on these you can do all your
- 02:20 standard Microsoft Word picture formatting.
- 02:25 To this.
- 02:26 I can even crop it if I put too much in there.
- 02:30 I've got my quick access bar showing.
- 02:32 I can actually choose crop, and I'll get little crop tools.
- 02:36 These little black lines, that are inside the handles?
- 02:39 When you float your mouse on one of those little black lines you can actually crop
- 02:43 up and adjust how much of that picture's gonna show.
- 02:46 When I let go and click off of it, there,
- 02:49 I've just cropped away the quick access bar that was in that little click.
- 02:53 The screenshot is very useful.
- 02:55 In my past experience, when I've used it, it's to prove to the IT
- 03:00 person of the business I work at that, yes I'm having this error on my screen.
- 03:05 In fact, let me take a screenshot of it and email it to you so
- 03:09 you can read exactly what this error message is saying.
- 03:12 So it comes in very handy.
- 03:14 Just as examples within your documents or
- 03:16 to prove your point when someone wants exact verbage of an error message.
- 03:23 Alright, please practice with that it is very useful and
- 03:25 just knowing about it is going to save you a lot of frustration.
- 03:29 Thank you.
Lesson notes are only available for subscribers.