Page Numbers and File Location Notes

Quick reference

• 00:05 In this lesson I'm gonna show how to add page numbers and
• 00:08 file location notes to the footer of a document.
• 00:11 Now, again, I can scroll down to the bottom of my page, and
• 00:14 I can double click, click click, right inside to activate the footer.
• 00:18 I know it worked because right up here I do have header and footer tools and
• 00:21 my design menu came up and here's all my tools.
• 00:24 Now, I'm gonna double click into the document.
• 00:26 Double click to show you the other way to do that.
• 00:28 Go to Insert.
• 00:30 Way over here on the right hand side, we do have Footer and
• 00:32 we have a gallery of footers.
• 00:33 Now if I choose any one of these galleries,
• 00:36 our pictures from the gallery is gonna wipe out what's already there.
• 00:39 I'm gonna go ahead and click on this particular one and
• 00:41 it completely wiped out my existing footer.
• 00:44 So I'm gonna Ctrl-Z to undo that and
• 00:46 I want to control the footer that I put in there.
• 00:49 So I can still go to my Header, Footer design tool.
• 00:51 Way over here on the right hand side we have Footer.
• 00:54 The quickest way to edit a footer without messing it up by replacing it with
• 00:58 a gallery photo, is just to hit Edit Footer, and now I can come in here and
• 01:03 I can click around or do whatever I want.
• 01:05 One of those actions on the left of your Header Footer tools, is Page Number.
• 01:09 When I click Page Number,
• 01:10 it'll put a page number at the top of my page, at the bottom of my page,
• 01:16 but remember anything in this gallery will wipe out what I currently have.
• 01:20 So let's just say I do like this Plain Number 3, I'm gonna go ahead and activate
• 01:24 that one, click, and again it wiped out my website over here on the left-hand side.
• 01:28 I don't want that to happen.
• 01:30 I'm trying to preserve this.
• 01:31 So Ctrl+Z, I'm gonna undo.
• 01:33 Ctrl+Z.
• 01:34 Let's go back there to Page Number.
• 01:36 I have Top of Page, Bottom of Page, Page Margins, Current Position is the trick.
• 01:41 That is the magic trick right there to controlling your page numbering,
• 01:45 go with current position, right?
• 01:47 So in here I'm gonna go ahead and
• 01:49 choose this one 'cause it has the word page written in front of it.
• 01:52 Go ahead and click that.
• 01:53 It landed in here, but it didn't wipe out what it already had.
• 01:57 Now, I can just hit Tab a couple times, tab, tab, tab,
• 02:00 push that over to the right hand side.
• 02:02 Now watch what happens, I'm gonna double-click back into my document,
• 02:05 double-click.
• 02:06 I'm going to Ctrl+Enter to force a page break 'cause right now I only have one page,
• 02:10 notice page 1 of 1 right down here.
• 02:12 Ctrl+Enter.
• 02:15 It says, page 3 of 3.
• 02:17 I must have hit it twice accidentally.
• 02:19 But look what happened to my page number.
• 02:20 It shows me Page 2.
• 02:22 If I scroll down to the very bottom, it shows me Page 3.
• 02:24 Well, I would like to know what page I'm on, Page 1 of how many, we'll go ahead and
• 02:29 Ctrl+Home, get right back up to the top.
• 02:31 I'm gonna go to my Insert Ribbon, go to my Footer,
• 02:34 go to my Edit Footer, and I'm going to insert a different page number there.
• 02:39 So I'm just gonna get rid of the one I already had.
• 02:42 Gonna go to my page number.
• 02:44 Current position, 'cause it'll preserve what I already have written in there.
• 02:47 But if you scroll down a little bit,
• 02:49 there's one in here that says, Page 1 of 1.
• 02:54 This is great.
• 02:55 Look what just happened, Page 1 of 3.
• 02:58 I'm going to double click out of here.
• 02:59 I'm going to scroll down and look at the next, Page 2 of 3.
• 03:02 Scroll down to the next one, Page 3 of 3.
• 03:05 This is great.
• 03:06 It'll actually keep track of how many pages
• 03:08 automatically are in the document and plus show you a page number, I love it.
• 03:12 Okay, one more trick about the Footer.
• 03:15 I'm gonna double click into the bottom of this Footer, and
• 03:18 click right behind my website, and I'm going to hit my Enter key.
• 03:22 Notice it dropped my insertion point down but
• 03:24 it did not disturb the location of my Page 3 of 3.
• 03:27 And I'm gonna go back to my page number.
• 03:30 Actually, I want to go to my Document Info, File Path,
• 03:34 the File Path will show me exactly where this document is stored.
• 03:40 Of course, I can reduce the font size on that if I like.
• 03:43 Yes, it did disturb may page number location at that point, so
• 03:46 I'm gonna have to fix that.
• 03:47 But the reality is, it's a very common event to see your document locations
• 03:52 at the bottom of your print out so that whoever is coming behind you, or
• 03:57 you in the future can locate where was this file stored.
• 04:00 So that's a great feature, again that happened to be on
• 04:04 the Header Footer Design Tab right over here in Document Info.
• 04:07 You can put any of these items on your footers.

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