Page Numbers and File Location Notes

Quick reference

• 00:04 Now this is a lesson where we're gonna put the footer to work.
• 00:09 In the last video you saw how to use headers and footers.
• 00:13 This time we're gonna use a footer for page numbers and
• 00:16 file location notes which are the most common items to put in the footer.
• 00:21 So let's go ahead and take a look at the bottom of the screen.
• 00:24 Float your mouse down into the footer area.
• 00:26 It looks grayed out, but a double click, click click, will activate that area.
• 00:30 Now when you're in here, we're gonna go ahead and notice that the header and
• 00:33 footer ribbon is open.
• 00:35 And if you take a look over on the left-hand side,
• 00:37 here is the page number drop down list.
• 00:40 You can put page numbers at the top of the page, the bottom of the page,
• 00:43 in the page margins.
• 00:45 But I'm gonna go ahead and choose bottom of the page.
• 00:47 Now there is an entire gallery here, and you can scroll through and
• 00:50 look at all the different designs that they've already made for you for
• 00:54 page numbers, but I'm gonna go ahead and choose page number three.
• 00:57 Now remember, when you choose from the gallery,
• 01:00 it will wipe out anything that's already written in there.
• 01:02 And you can see, I have my website written in there.
• 01:05 So I'm gonna go ahead and click on this one and observe what happens.
• 01:09 It does place a page number on the right-hand side.
• 01:12 And now every subsequent page will be page two, three, and four.
• 01:15 But it also wiped out the text that I had written there.
• 01:19 So, we're gonna undo that.
• 01:21 Press Ctrl+Z on your keyboard, or click the Undo button on your quick access bar.
• 01:27 Let's put that back.
• 01:28 Here's a trick how to get around that.
• 01:31 Right up here I'm still in my headers and footers ribbon, page number.
• 01:35 We did bottom of page, but if you look one, two more down says current position.
• 01:42 Current position will place the page number wherever your mouse is, but
• 01:46 it won't wipe out the text that's already in your Footer.
• 01:49 So go ahead and click.
• 01:50 I'm just gonna click on plain number, and
• 01:53 there went my number one right by goskills.
• 01:55 I don't necessarily want the number one right there.
• 01:58 So I'm gonna click in front of it.
• 02:00 And I'm just gonna hit tab a couple times, and
• 02:03 that pushes it over to the right-hand side.
• 02:05 And now all my subsequent pages will continue numbering two, three, and four,
• 02:10 but I don't have to go in and re-type all my text for my footer.
• 02:14 All right, let's go ahead and double click out of there, click click, to go back into
• 02:18 your document, and let's force a page break underneath this item number six.
• 02:23 Let's force a page break.
• 02:25 I'm gonna hit Control+Enter on my keyboard to force a page break.
• 02:28 So you can scroll down, and
• 02:30 you can see the bottom of page two actually does say page two.
• 02:34 Success.
• 02:34 That's good.
• 02:35 All right, let's go back up to the page one footer.
• 02:39 Please go ahead and activate your footer again.
• 02:42 You can double click on the footer.
• 02:43 Or you can go to insert, and you can choose footer right here.
• 02:48 When I open up my footer I actually don't want it to wipe out anything, so I'm
• 02:53 just gonna go to edit footer right down here, and it won't wipe out any existing.
• 02:58 Had I chosen something from gallery, it's gonna wipe out my existing footer.
• 03:01 I'm just gonna hit edit footer which is just as good as a double click.
• 03:05 It's your personal preference.
• 03:06 What I want in here is I want to put my file location note.
• 03:10 So, I'm gonna go ahead and click behind my website, and I'm gonna hit Enter once.
• 03:15 Now notice, my page number did not budge.
• 03:17 It stayed in place, but my insertion point did move right under my website.
• 03:22 And now I want to insert my file location.
• 03:25 Well right over here, if you look on our footer options we have document info.
• 03:30 When you click the document info you can actually put the file name,
• 03:35 the author name, the file path, document title,
• 03:38 document properties, at any particular field you want in there.
• 03:41 I'm gonna go ahead and click file path, and
• 03:43 what'll happen is it actually inserts the entire file path of this document.
• 03:50 Now, that looks like a lot information, and of course I could size it down.
• 03:54 Go ahead and just make it smaller if you want, but
• 03:57 the beauty of putting your file location into your footer is that electronic files
• 04:02 kind of get lost from their locations, and a printout will tell you where it's filed.
• 04:06 It's very common to see these on documents in offices all over the world, so
• 04:11 don't be afraid to use that feature.
• 04:12 It's very valuable.
• 04:14 It helps you keep your sanity later when you can't find something.
• 04:17 All right, now I'm gonna go ahead and close my Header/Footer.
• 04:20 Again, I can double click into the document page, or
• 04:24 I can come up here and hit close header footer on the ribbon.
• 04:27 And there you have it.
• 04:28 You have added your footer to page one and page two, and they look the same.
• 04:34 I hope you practice with that, very good information.

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