Envelopes and Labels

Quick reference

• 00:05 We're gonna take a look at the Mailings ribbon on the far left-hand side,
• 00:08 you can see the Envelopes button and the Labels button.
• 00:11 Of course the Envelopes will address an envelope quickly,
• 00:14 and the labels will print labels not terribly quickly.
• 00:16 But it will get the job done easily when you know the steps.
• 00:20 If these are a couple of items that you think you're gonna be using often,
• 00:24 it would be a great idea to add this to your quick access toolbar.
• 00:27 And that is simply with a right click on the button and
• 00:30 then select Add to quick access toolbar.
• 00:32 I'll do that to both of those and as you can see they landed way over here,
• 00:35 a little tiny envelope and little sheet of labels.
• 00:38 All right, let's go ahead and get started.
• 00:39 I'm gonna select the address I'd like to put on the envelope,
• 00:42 I'm not even going to copy it, just going to select it.
• 00:45 Now we'll come up and I'll click my Envelope's button.
• 00:48 When that opens up as you can see, the address that I just selected,
• 00:51 lands right here.
• 00:52 And then, of course, I can just drop in my Return address.
• 00:55 Now that means I'm using a plain white envelope and
• 00:57 I want my return address to print.
• 00:59 If I have a pre-printed envelope, of course, I'm gonna leave this area blank.
• 01:03 Now if I go ahead and hit Print, it does shoot it right off to the printer.
• 01:07 I can add this to the top of the document, which I'll show you in a moment.
• 01:10 But first I wanna show you the Options right over here.
• 01:13 When I click the Options,
• 01:15 I have the option to choose a different envelope size.
• 01:18 And I can also change the fonts on my Delivery address, Return address.
• 01:22 Then the printing options,
• 01:24 the one that has a blue box around it is the correct load into my printer.
• 01:28 But I can change that if I need to, I generally leave that alone, so
• 01:33 I'm gonna hit OK.
• 01:34 As you can see, I do have a feed prompt right here,
• 01:37 it's showing me how to load that envelope into my printer.
• 01:40 Your printer is loaded to your computer, and those settings talk to Word, so
• 01:43 I would trust this little picture right here.
• 01:46 All right, I do wanna show you this option, it says Add to Document.
• 01:49 Keep your eyes on the background where my document is in Word.
• 01:53 I'm gonna go ahead and click this button, and I'm not gonna say there's a default.
• 01:57 And check this out, my envelope just landed at the top of my document.
• 02:02 Now this is great if you do repeated mailings,
• 02:05 maybe every month you've gotta send out this letter to whoever.
• 02:08 Maybe it's a reminder letter, and why set up an envelope again?
• 02:12 Just attach it to the document, it's kinda a cool feature.
• 02:15 All right, now let's take this is a step further, this time we're
• 02:18 going to do an entire sheet of labels with the same address on them.
• 02:21 Because that's even more convenient, just have a sheet of labels.
• 02:25 And just peel off the label and stick it to a package or any size envelope.
• 02:28 So I'm selecting the Address again right up here, I'm going to click Labels.
• 02:33 Before I go in there, ooh, I have to show you this.
• 02:35 Okay, I did a little screenshot of the labels that I used, you can hardly see it,
• 02:39 it's a little blurry, but that number up there says 5261.
• 02:43 I'll show you where that's gonna play a part here in a moment.
• 02:45 I'll go ahead and click Labels, and it opened up right to my labels tab.
• 02:50 It put in the address I had selected and it's asked me,
• 02:53 full page in the same label, or just one single label?
• 02:56 So if you would have a sheet of labels that have one or two strays on them.
• 02:59 You need to tell it which row, which columns you use up every possible label.
• 03:04 Now if I hit Print, I get a full document of that label.
• 03:08 A brand-new document on my screen that I can save to reuse again and
• 03:12 again and again.
• 03:13 Now the Print just shoots it to the printer, I generally never do that.
• 03:16 I like to look at it one last time on the new document, but
• 03:19 I told you that number on the box is gonna play a role.
• 03:22 Well, right over here on the Options, when I click this,
• 03:25 this is where you tell it which box of labels you happen to be using.
• 03:29 Maybe you're using 5360s, I'm using 5261s,
• 03:34 maybe you're not even using Averys.
• 03:37 Well, you can click right here and
• 03:39 you can choose which brand of labels you purchased.
• 03:42 It's kinda great, there used to be only three on here, now there's a ton of them,
• 03:46 that's awesome.
• 03:47 All right, so I am using 5261s and it confirms the size right over here.
• 03:53 And if it's an old box of labels that you picked up somewhere and
• 03:56 you have no idea what number they are.
• 03:57 Just hit New Label, get out your ruler, measure them, and
• 03:59 enter all the measurements.
• 04:01 All right, let's go ahead and hit OK, and I'm gonna hit New Document.
• 04:04 And here we have it,
• 04:05 a brand new document full of the same label that I can now print.
• 04:10 Or I can save for later, and reprint as needed.
• 04:13 All right, that's it for the envelopes and the labels.
• 04:16 We'll see you in the next video.

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