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About this lesson
Learn how to quickly produce a printed envelope or label for postal mail.
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Exercise files
Download the Word document used in the video tutorial and try the lesson yourself.
Envelopes and Labels.docx123.2 KB
Quick reference
Envelopes and Labels
Learn how to quickly produce a printed envelope or label for postal mail.
When to use
Printed correspondence requires an envelope or sometimes a label to place onto a large envelope.
Instructions
Print an envelope
- Select the address text on the document.
- On the Mailings ribbon, Create group (on far left), click Envelopes.
The address should appear on the top of the box, have an envelope ready in your printer, and click Print.
Add an envelope to the document page
- Same steps 1 & 2 above, except click Add to Document and an envelope page will be placed above your document for repeated future use.
Print a label or sheet of labels
- Select the address text on the document.
- On the Mailings ribbon, Create group (on far left), click Labels.
- Choose Full page or Single label, and make sure the correct Label style is shown.
- If it needs to be changed, check your label box for the brand and style #, click Options, and select the matching Label information.
- 00:05 We're gonna take a look at the Mailings ribbon on the far left-hand side,
- 00:08 you can see the Envelopes button and the Labels button.
- 00:11 Of course the Envelopes will address an envelope quickly,
- 00:14 and the labels will print labels not terribly quickly.
- 00:16 But it will get the job done easily when you know the steps.
- 00:20 If these are a couple of items that you think you're gonna be using often,
- 00:24 it would be a great idea to add this to your quick access toolbar.
- 00:27 And that is simply with a right click on the button and
- 00:30 then select Add to quick access toolbar.
- 00:32 I'll do that to both of those and as you can see they landed way over here,
- 00:35 a little tiny envelope and little sheet of labels.
- 00:38 All right, let's go ahead and get started.
- 00:39 I'm gonna select the address I'd like to put on the envelope,
- 00:42 I'm not even going to copy it, just going to select it.
- 00:45 Now we'll come up and I'll click my Envelope's button.
- 00:48 When that opens up as you can see, the address that I just selected,
- 00:51 lands right here.
- 00:52 And then, of course, I can just drop in my Return address.
- 00:55 Now that means I'm using a plain white envelope and
- 00:57 I want my return address to print.
- 00:59 If I have a pre-printed envelope, of course, I'm gonna leave this area blank.
- 01:03 Now if I go ahead and hit Print, it does shoot it right off to the printer.
- 01:07 I can add this to the top of the document, which I'll show you in a moment.
- 01:10 But first I wanna show you the Options right over here.
- 01:13 When I click the Options,
- 01:15 I have the option to choose a different envelope size.
- 01:18 And I can also change the fonts on my Delivery address, Return address.
- 01:22 Then the printing options,
- 01:24 the one that has a blue box around it is the correct load into my printer.
- 01:28 But I can change that if I need to, I generally leave that alone, so
- 01:33 I'm gonna hit OK.
- 01:34 As you can see, I do have a feed prompt right here,
- 01:37 it's showing me how to load that envelope into my printer.
- 01:40 Your printer is loaded to your computer, and those settings talk to Word, so
- 01:43 I would trust this little picture right here.
- 01:46 All right, I do wanna show you this option, it says Add to Document.
- 01:49 Keep your eyes on the background where my document is in Word.
- 01:53 I'm gonna go ahead and click this button, and I'm not gonna say there's a default.
- 01:57 And check this out, my envelope just landed at the top of my document.
- 02:02 Now this is great if you do repeated mailings,
- 02:05 maybe every month you've gotta send out this letter to whoever.
- 02:08 Maybe it's a reminder letter, and why set up an envelope again?
- 02:12 Just attach it to the document, it's kinda a cool feature.
- 02:15 All right, now let's take this is a step further, this time we're
- 02:18 going to do an entire sheet of labels with the same address on them.
- 02:21 Because that's even more convenient, just have a sheet of labels.
- 02:25 And just peel off the label and stick it to a package or any size envelope.
- 02:28 So I'm selecting the Address again right up here, I'm going to click Labels.
- 02:33 Before I go in there, ooh, I have to show you this.
- 02:35 Okay, I did a little screenshot of the labels that I used, you can hardly see it,
- 02:39 it's a little blurry, but that number up there says 5261.
- 02:43 I'll show you where that's gonna play a part here in a moment.
- 02:45 I'll go ahead and click Labels, and it opened up right to my labels tab.
- 02:50 It put in the address I had selected and it's asked me,
- 02:53 full page in the same label, or just one single label?
- 02:56 So if you would have a sheet of labels that have one or two strays on them.
- 02:59 You need to tell it which row, which columns you use up every possible label.
- 03:04 Now if I hit Print, I get a full document of that label.
- 03:08 A brand-new document on my screen that I can save to reuse again and
- 03:12 again and again.
- 03:13 Now the Print just shoots it to the printer, I generally never do that.
- 03:16 I like to look at it one last time on the new document, but
- 03:19 I told you that number on the box is gonna play a role.
- 03:22 Well, right over here on the Options, when I click this,
- 03:25 this is where you tell it which box of labels you happen to be using.
- 03:29 Maybe you're using 5360s, I'm using 5261s,
- 03:34 maybe you're not even using Averys.
- 03:37 Well, you can click right here and
- 03:39 you can choose which brand of labels you purchased.
- 03:42 It's kinda great, there used to be only three on here, now there's a ton of them,
- 03:46 that's awesome.
- 03:47 All right, so I am using 5261s and it confirms the size right over here.
- 03:53 And if it's an old box of labels that you picked up somewhere and
- 03:56 you have no idea what number they are.
- 03:57 Just hit New Label, get out your ruler, measure them, and
- 03:59 enter all the measurements.
- 04:01 All right, let's go ahead and hit OK, and I'm gonna hit New Document.
- 04:04 And here we have it,
- 04:05 a brand new document full of the same label that I can now print.
- 04:10 Or I can save for later, and reprint as needed.
- 04:13 All right, that's it for the envelopes and the labels.
- 04:16 We'll see you in the next video.
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