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About this lesson

Learn to place notes in the margins of a document and control those notes.

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2013, 2016, 2019/365.

Exercise files

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Comments.docx
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Quick reference

Comments

Side-margin comments/notes within a document for review by others.

When to use

Teachers correcting papers, Book editors, Legal offices, corporate internal documents.

Instructions

Review Ribbon, Comments Group.

Insert Comments

  • Click any word, phrase or paragraph and choose New Comment on the Review ribbon.
  • Type the note into the callout window.

  •  A small callout box appears in the margin of the document.

  • Use the Comments tools to Delete a comments, or skip to Previous or Next comments.
  • Click the Show Comments button to view all comments on a side panel next to your document.
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  • 00:04 There's a section under the Review ribbon called Comments, an entire section.
  • 00:09 We can have a new comment, delete comment, show the previous, next, or
  • 00:12 show all comments.
  • 00:13 But you might be wondering, why would you even put comments in here?
  • 00:17 I see them all the time.
  • 00:18 And especially as a teacher, when I get a document or
  • 00:21 an essay turned in, instead of printing it and writing all over it,
  • 00:24 I can just put my comments in the electronic document, send it right back.
  • 00:28 It's kind of great, actually.
  • 00:30 All right, let's go ahead and start putting a comment in here.
  • 00:33 I'm gonna go ahead and just select a section, and
  • 00:35 right up here on the Review ribbon, under Comments, I'm gonna hit New comment.
  • 00:40 Now you'll see a couple things just happened.
  • 00:42 The section I had selected turned pink.
  • 00:45 I have a little call-out right over here, and I have a Comments section,
  • 00:49 and now this is where I type my comment.
  • 00:51 So I'll say rephrase this.
  • 00:54 Probably spelled that wrong, doesn't matter.
  • 00:56 Okay, I'm done.
  • 00:57 There's not Save button, I'm just gonna close that.
  • 00:59 Now notice the little call-out hangs out.
  • 01:02 It stays there.
  • 01:03 And I can click off of this, and the pink went away as well.
  • 01:06 All right, let's do another one.
  • 01:07 I'm going to select this word, and I'm gonna put New Comment.
  • 01:11 And I'm gonna type, replace with a new word.
  • 01:15 And I'm gonna close that one as well.
  • 01:17 So I've got a little comment call-out right here.
  • 01:19 When I close this, that one stays.
  • 01:21 Now I'm gonna put another one in that same paragraph.
  • 01:23 Same paragraph and a new comment.
  • 01:27 Great use of the terms here.
  • 01:30 Of course it's not, I'm just using this.
  • 01:33 All right, so as you can see I'm loading up comments on the right-hand side.
  • 01:37 Well, I can click on this one, and it's gonna show me, and I can hit Reply,
  • 01:41 and I'll send it back to the student.
  • 01:43 And then I'll say, okay, thanks, and I can close this.
  • 01:48 Now, when I click on that one, the entire conversation is recorded by me,
  • 01:52 by the other student, whoever it might be that's seen it, date and time stamped.
  • 01:57 I'll go ahead and close that, I click on this next one, close that.
  • 02:00 But we're doing a lot of work here, clicking and going to the next one,
  • 02:04 when we have the same options right here.
  • 02:06 I can click Previous, Previous, I can click Next, Next.
  • 02:09 Or when I click the Show Comments, check out what happens,
  • 02:12 I get an entire task pane of all the conversations happening.
  • 02:16 Now notice, when that task pane opened, my little call-outs disappeared,
  • 02:19 'cause they're not needed anymore.
  • 02:21 I can just float my mouse, not even clicking, just floating my mouse on these,
  • 02:25 and it's showing me exactly where it's going.
  • 02:27 Now you have all seen, or maybe some of you have seen documents come through with
  • 02:30 this comment panel on the right-hand side and you can't get rid of the thing.
  • 02:34 Well, you just have to turn off the Show comments right up here.
  • 02:37 So under the Review, under Comments, when it's gray and squared,
  • 02:40 just turn the thing off.
  • 02:42 Click, and it's gone.
  • 02:43 But the little comment call-outs are there.
  • 02:45 Well, 'cause no one has deleted them yet.
  • 02:47 That means they're still relevant.
  • 02:49 They're not going to print, but they just show up on the electronic document.
  • 02:52 So if you want to see them all, hit that.
  • 02:54 If you want to get rid of them all, hit Delete.
  • 02:57 Delete a certain one or all comments in the document.
  • 03:00 I'm gonna go ahead and click that one.
  • 03:01 Click, okay, all handled.
  • 03:03 It is really a useful feature as you can see.
  • 03:06 Teachers, book editors, legal offices, corporate internal documents,
  • 03:09 that's where I see it the most, corporate internal documents.
  • 03:12 So, all right, I hope you use that, it's really great.

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