Envelopes and Labels

Quick reference

• 00:04 Processing a mailing within any office situation is so
• 00:07 common that Microsoft Office has included a ribbon called Mailings.
• 00:11 Let's take a look at this.
• 00:13 Most of these options here are grayed out because nothing is selected
• 00:16 on my document, but on the far left side are Envelopes and Labels.
• 00:20 These are the most common buttons you'll be hitting.
• 00:23 In fact, they're so common I would highly recommend adding those to your
• 00:26 Quick Access Toolbar right now.
• 00:28 So I'm going to right-click on the Envelopes and choose Add to Quick Access,
• 00:31 and you'll see it land on the right-hand side of my QAT.
• 00:34 And the same with Labels, right click, Add to Quick Access.
• 00:38 And there they are, Envelope, Labels.
• 00:41 All right, let's go ahead and start this lesson.
• 00:43 I need an envelope for this document.
• 00:46 And by the way, I'm going to send this document out monthly.
• 00:48 So the easiest way to do this is to select the address that's already on
• 00:53 the document.
• 00:54 Go up to your Envelopes button and take a look at the screen.
• 00:59 Notice, it's got the delivery address already added because I selected it first.
• 01:03 Even though I didn't hit copy, it's there, and my return address.
• 01:07 Now, this was pre-typed and once you type it in there, it will remember it for you,
• 01:11 but you can change it at any time.
• 01:13 Notice we have an option for
• 01:15 electronic postage that requires a subscription to a service.
• 01:18 And the Omit button right here means maybe on this one it's a preprinted return
• 01:23 address and I don't want it to show up on my envelope.
• 01:26 Right down here I have Print, now this shoots the envelope straight to
• 01:29 the printer, no chance to look at it first.
• 01:32 And the Add to Document will actually add the envelope as a page
• 01:35 on top of the document, I'm going to do that.
• 01:38 Before I go there though, I want to point out two more things.
• 01:40 We have a Preview and here we have a Feed.
• 01:42 It's showing me how to feed this envelope into my printer.
• 01:46 How does it know that?
• 01:48 Well, that's under Options.
• 01:50 Activating the Options button, you can see that it's talking to my printer.
• 01:54 It sees the printer I'm using.
• 01:56 It's suggesting with the blue outline, the one I shouldn't be using, but
• 02:01 I can change that.
• 02:03 It's even telling me to face the envelope up or I can tell it to face down.
• 02:07 I'm going with the suggestions here.
• 02:09 That was Printing Options, right behind it up here is Envelope Options.
• 02:14 I can change the size of the envelope.
• 02:16 So I'm using a letter size envelope, so that's the size 10.
• 02:20 But as you can see, you can scroll through and change it to whatever size you want.
• 02:25 I can change the font for the delivery, font for the return address.
• 02:29 I'm going to leave that all set just fine.
• 02:32 And now I'm going to Add to Document,
• 02:34 now watch the navigation pane on the left hand side, click.
• 02:38 I now have page zero as an envelope sitting on top of my document.
• 02:43 So now every month I can just open up this document and hit print, and
• 02:46 envelope will print, and then the letter will print.
• 02:49 It's fantastic.
• 02:51 But what if you have an occasion where instead of printing envelopes you'd
• 02:55 like labels?
• 02:56 Okay, well, let's just do a label this time.
• 02:59 Again, I'm highlighting the address, coming up to my Labels button.
• 03:03 On the Labels tab, it's asking do you have a full page of the same label?
• 03:08 Is this what you want?
• 03:09 Yes, well, maybe I have a page of used labels, some are missing.
• 03:14 I can activate Single label and tell it which row and which column it's in, so
• 03:18 I'm not wasting any labels.
• 03:20 I'm going to set this back to full.
• 03:21 It's telling me that the label is a Microsoft label.
• 03:25 In fact, I have a screen print in the background of an Avery 5162.
• 03:29 Well, let's go find that one.
• 03:31 Click on the Options button.
• 03:33 And now in here, I can tell that my label vendor is not Microsoft,
• 03:38 it happens to be Avery.
• 03:40 And I can type my way to the 5162.
• 03:44 Now what if you don't know what style it is?
• 03:48 You just have these random labels laying in a drawer.
• 03:50 Well, you can get out your ruler and measure those labels,
• 03:54 come into New Label, and actually design it yourself.
• 03:58 I'll go ahead and click OK to this.
• 04:00 Click on New Document, and now I have a brand new document of all those labels.
• 04:07 Now you may be wondering, how did I know I had Avery 5162s?
• 04:12 I provided a screen print, all label boxes have a number on them.
• 04:18 And then in the label options, you can go find which brand and which number it is.
• 04:23 All right, that's it for the envelopes and labels.
• 04:26 But let's keep going.
• 04:27 This course on mailings is really important.

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