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About this lesson

Learn to apply various font styles and why they are used in professional documents.

Quick reference

Practice with the FONT Group

Graphical user interface Description automatically generated with medium confidence

Use the remaining buttons in the Font group to apply other formats.

When to use

There are a variety of formats for specific reasons. This lesson covers some of those.

Instructions

Click the line of text that you want to apply formatting to.

 If a line of text is typed using the wrong “case”, simply switch to the correct one using the “Change Case” button.

 To clear formatting from a word or paragraph, simply use the “Clear Formatting” button.

 Text Effects are interesting, but generally used only on informal documents.

 Text Highlight Color is a professional way to highlight an important phrase within a typed document.

 Subscript and Superscript will help if your document requires lower or upper alignment of text.

Graphical user interface Description automatically generated with low confidence Small Caps and All Caps work well for report headings or titles.

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  • 00:04 In this lesson, we're going to review the Font group found on the Home ribbon.
  • 00:09 The Font group has a bunch of fun buttons in here,
  • 00:12 plus a dialog box operator which opens up to a few more options for us.
  • 00:16 Let's go ahead and get started on the exercise.
  • 00:19 First of all, we do know that we must select what we want to change.
  • 00:24 So, I'm going to go and select this first line, and then we'll apply the changes.
  • 00:28 When I selected it, of course, the mini-bar popped right up for me, but
  • 00:32 I'm going to go ahead and work up on the Home ribbon anyway.
  • 00:35 Change this to all lowercase.
  • 00:36 So moving my mouse up to the Home ribbon into the Font group,
  • 00:39 there's a change case button right over here that allows me to choose,
  • 00:43 Sentence case, lower, Upper, Capitalize Each Word, or Toggle.
  • 00:47 So I'm going to go with lowercase.
  • 00:49 Now, I want to change it right back to Uppercase, so
  • 00:52 hit the drop down again on the Change Case button and choose Uppercase.
  • 00:56 The next line, change this to Title case, also known as Proper Case.
  • 01:01 I did select the line, my mini-bar pops up, and
  • 01:04 right away here I have a Change Case button.
  • 01:06 And on there is an option that says, Capitalize Each Word,
  • 01:09 previously known as Title Case, or Proper Case.
  • 01:12 So you can tell by the example of what is going to happen when we click that, click.
  • 01:17 Next one says, use Shift F3 to toggle the line.
  • 01:22 Above your keyboards are a bunch of F buttons, F1, F2, F3.
  • 01:28 So, I can press and hold Shift, and then tap the F3 button, and watch what happens.
  • 01:34 There's the Title Case, Uppercase, lowercase,
  • 01:37 I'll go ahead and leave it on the Title case.
  • 01:40 The next one is to change this to Sentence case.
  • 01:43 I'll go ahead and use the change case on the mini bar and choose Sentence case.
  • 01:48 Now, it won't put the dot on there at the end.
  • 01:49 I have to do that, but do notice the double blue underline is flagging me that
  • 01:53 there is a problem with punctuation.
  • 01:56 So, I'll go and choose Sentence case, then I will put a dot at the end of that.
  • 02:00 And the double blue line went away.
  • 02:02 This line was typed with caps lock on so I'll use the top one this time,
  • 02:07 hit the drop down and choose to toggle whatever case it's in just
  • 02:11 toggle it to the other one, click, there it did it.
  • 02:14 Change this to all caps and to small caps.
  • 02:17 Now, that is not a Change Case.
  • 02:18 This we find inside the dialog box operator.
  • 02:22 So I'll click the corner arrow and notice on the right we have Small caps, All caps.
  • 02:26 Let's go ahead and start with the All caps.
  • 02:29 You can tell by the example what's about to happen.
  • 02:31 Don't confuse this with Uppercase, it is literally All caps.
  • 02:36 Now, I'll switch that to Small caps and
  • 02:39 you can see that the two words that had the A and the C capitalized and
  • 02:44 the S and the C they are a taller cap than the other ones.
  • 02:48 I'll click OK on that.
  • 02:50 Let's finish this with the subscript and superscript.
  • 02:54 For H2O, we want the 2 to be below the line, so that would be the subscript.
  • 02:59 Submarines are below the water, subscript is below the line.
  • 03:03 So, I'll go ahead and click that.
  • 03:04 Now, superscript.
  • 03:06 Superman flies above the water, superscript is above the line.
  • 03:10 Notice the tool tip when I flip my mouse says Control+Shift++.
  • 03:14 This isn't something I'm going to memorize forever,
  • 03:17 but I will right now because I'm going to need to use it again on the trademark.
  • 03:21 So, I'll go ahead and
  • 03:22 click the superscript because my mouse is already there.
  • 03:25 I'll come down and highlight the TM and now just for a moment I memorized pressing
  • 03:30 Control, pressing Shift, pressing the plus sign and there it went.
  • 03:35 Okay, the text effects button, let's go ahead and select the line.
  • 03:40 Text effects on the Font group is this glowing blue with a drop down arrow.
  • 03:45 All kinds of fun little gallery items you can choose in here.
  • 03:49 And plus we can apply even more outlines and shadows, reflections and
  • 03:54 glowing edges, number styles, ligatures, style sets.
  • 03:59 I'm just going to go ahead and choose one from the gallery up above.
  • 04:02 After I choose it, I'll go ahead and increase the font size or
  • 04:06 maybe decrease it.
  • 04:07 That's what the A up and the A down do for you.
  • 04:10 Now, this particular paragraph underneath, let's see,
  • 04:13 please use a highlighter to make this phrase stand out.
  • 04:16 Just like a yellow highlighter on your desk,
  • 04:18 we have a yellow highlighter in the Font group.
  • 04:21 So, we select what we want to highlight and click.
  • 04:24 Now, that will print with a yellow background behind it.
  • 04:28 If I do this again, I can choose many other colors of highlighters and
  • 04:31 it will print.
  • 04:33 Now let's go ahead and clear the formatting off the final one.
  • 04:36 We need to select the entire paragraph, triple click 1, 2, 3 selects the entire
  • 04:40 paragraph and we have a Font button up here with an A with a pencil eraser on it.
  • 04:45 So click that and
  • 04:46 it clears all the formatting off a paragraph you can start fresh with it.

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