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About this lesson
Learn about using multiple windows to view the same or various documents side-by-side.
Exercise files
Download this lesson’s related exercise files.
Use Multiple Windows - Exercise.docx36.1 KB Use Multiple Windows - Exercise Solution.docx
35.9 KB
Quick reference
Use Multiple Windows
Use multiple windows to view the same or various documents side-by-side.
When to use
The option to View Multiple Windows will become a valuable tool as you become an advanced Microsoft Word user. Whenever you need to compare two or more documents, or simply compare far-away pages in one document, the Windows features will help you work efficiently.
Instructions
Click the View Ribbon, and in the Window Group, observe the available options.
Click View Side by Side to view multiple documents simultaneously. When two documents are open, you can synchronize the scrolling (or not.)
Use the Split Window button to split the view of one document into two sections.
Click Switch Windows to quickly switch back and forth from one document to another.
Arrange All windows will align all open documents or windows.
- 00:04 This lesson is on the View ribbon using multiple windows.
- 00:08 But in order to do this one it's a really busy lesson.
- 00:11 So I'm going to turn off the Navigation Pane.
- 00:14 All right now my screen is set and we're ready to go.
- 00:17 Please take a look over here on the View ribbon, we have a Window group.
- 00:20 We have New Window, Arrange All, Split, View Side by Side, and
- 00:24 this is Synchronized Scrolling after I view it side by side.
- 00:29 Or we can just switch and toggle to our multiple open documents.
- 00:32 Right now, I only have two.
- 00:34 All right, let's take a look at what happens here.
- 00:37 I do have two documents open, my exercise document, and the solution.
- 00:41 And I would like to compare those side by side.
- 00:43 So I will go ahead and I'll click the Side by Side button, and it lays out my two
- 00:48 documents side by side and now I can activate synchronized scrolling.
- 00:53 The problem is, what happened to my buttons?
- 00:56 But when the windows shrunk, so did my View ribbon, and it collapsed into itself.
- 01:03 So I just have to remember now, where was that group?
- 01:05 Well, it was the Windows group, the View Side by Side.
- 01:09 And notice, as soon as I chose that, the Synchronous Scrolling activated.
- 01:13 I can literally just scroll right now and
- 01:16 both documents will scroll, so I can compare page to page.
- 01:20 Fantastic if you have an original document and
- 01:23 you want to compare it to an edited document.
- 01:25 What if I want to compare the same document page one to page seven?
- 01:30 Well, let's go ahead and turn off that feature, going back to Windows,
- 01:35 turning off the Side by Side maximizes my exercise window again.
- 01:39 In order for me to compare page one to page seven on this document,
- 01:43 I simply have to activate a New Window.
- 01:47 Now, this will open up a brand new window of the same document, and
- 01:50 the only thing that will change is the title right up here.
- 01:54 It'll get a -2 on it, my original will have a -1, meaning Window 1,
- 01:58 Window 2 of the same document.
- 02:00 All right, let's go ahead and click, New Window, and you'll see what happens.
- 02:04 There we have it.
- 02:05 Window 1, and I have my Window 2 that landed on another screen.
- 02:10 Well, this isn't really helping me see them side by side,
- 02:13 but now that I have two windows open, I can do the same View Side by Side.
- 02:18 Back on the View ribbon of either Window, clicking the View Side by Side button,
- 02:23 and it's asking me, which one do you want to view?
- 02:26 Well, both of these.
- 02:27 Hit OK, and they line up side by side.
- 02:31 On the left-hand side, I want to leave it at page 1.
- 02:33 On the right, I want to scroll to page 7.
- 02:35 But remember, that Synchronous Scrolling auto-activates.
- 02:39 So I'm going to uncheck the Synchronous Scrolling.
- 02:42 And now I can scroll down or press Ctrl+End, to view page 7.
- 02:47 You can see on the corner, it's telling me that I'm on Page 7 of 7,
- 02:52 on the second screen, in Page 1 of 7 on the first screen.
- 02:56 Kind of a great way to see two faraway places side by side in the same document.
- 03:02 Now, everyone always asks, well, what if you make a change on one of these,
- 03:05 will it make a change on the other one?
- 03:08 Well, let's take a look.
- 03:09 I just typed The End on the second Window of one document.
- 03:13 Let's come to the first Window of that same document, Ctrl+End, and there it is.
- 03:18 Yes, whatever you type will save because we're in the same document, but
- 03:22 just viewing it a different way.
- 03:24 When we are done comparing these side by side, I'm going to close one Window,
- 03:28 doesn't matter which one.
- 03:31 My entire screen resets, and notice I no longer have the -1 or -2.
- 03:36 So I only have one Window open.
- 03:38 Ctrl+Home will take me back up to the top of that Window.
- 03:42 And now the last button which I love and
- 03:44 happens to be on my Quick Access Toolbar right now, okay?
- 03:47 If you haven't done this, add it now, the Switch Windows button, I'm going to right
- 03:52 click, Add to Quick Access Toolbar, and there it is, always at the ready for me.
- 03:56 I'm going to click that and switch back and forth, just toggle to the solutions,
- 04:01 to the exercise, to the solution, to the exercise.
- 04:05 If I had a list of ten, they'd show up all ten of them, it's a fantastic button.
- 04:09 Wonderful features inside the Windows group.
- 04:12 New Window > View Side by Side then Synchronized Scrolling, and
- 04:16 then the Switch Windows.
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